Audit Manager. Office of Audit and Compliance - UT System - University of Tennessee System : Job Details

Audit Manager, Office of Audit and Compliance - UT System

Market Range 15

Position located in Memphis, TN

About the UT System

The University of Tennessee is comprised of campuses at Knoxville, Chattanooga, Martin, and Pulaski; the Health Science Center at Memphis; the Space Institute at Tullahoma; and the statewide Institute of Agriculture and Institute for Public Service.

The?UT System?has a presence in each of Tennessee's 95 counties. Through the combined force of education, research and outreach, the University serves students, business and industry, schools, governments, organizations, and citizens statewide.

The University of Tennessee System, through its multiple campuses and institutes, serves the people of Tennessee and beyond through the discovery, communication, and application of knowledge. The System is committed to providing undergraduate, graduate, and professional education programs in a diverse learning environment that prepares students to be leaders in a global society. The UT System's delivery of education, discovery, outreach, and public service contributes to the economic, social, and environmental well-being of all Tennesseans.

The Opportunity

This position manages the projects and human resources of the Office of Audit and Compliance at the UTHSC location, performs varied and complex administrative duties, and serves as a resource to management on matters of university policy and best business practices. This position manages and conducts audits and consulting projects, and performs other activities such as developing educational materials, conducting training, serving on committees, and providing ad hoc consulting to university management at all levels. This position supervises local staff and may be called upon to supervise other auditors for specific projects. The manager oversees projects from beginning to completion, including drafting, editing, and finalizing written reports.

This position assists with administering the department and works directly with executive and senior management across the UT System, primarily at UTHSC.

Responsibilities include, but are not limited to:

Manages Audit Projects and Investigations:

This position successfully employs project management skills to ensure resources are used in the most effective and efficient means and to ensure audit coverage is provided. Develops or oversees development of project plans to achieve objectives, including all areas of the unit's operations to be examined, the data and information to be gathered, and the methods of data/information gathering to be used. Conducts or oversees risk analyses to define the project objectives, scope, and methodologies. Directs team members involved in conducting audit projects and investigations. Provides day-to-day guidance and direction to staff on appropriate steps to take to complete projects by reviewing and discussing the work plans for individual audits/investigations/reviews to ensure that appropriate steps are taken to meet the project objectives; as work progresses, reassess the plans as needed and suggest or provide alternative steps. (Reassessment is particularly needed during investigations where steps taken largely depend on revelations of information and evidence collected and analyzed as the investigation unfolds.) Provides guidance on how to analyze or interpret information/evidence to draw conclusions. Determines when follow-up is appropriate.

Manages Audit Personnel:

Manages personnel matters: Responsible, in collaboration with A&C leadership, for recruiting, retaining, hiring, supervising, and handling of personnel issues for the audit staff supervised. Provides leadership for the staff members. Provides employee development/conducts performance appraisals: Provides training to staff in audit/investigative techniques and procedures; university operations, policies, and procedures; and office policies and procedures. Conducts annual performance appraisals, citing accomplishments and identifying opportunities for improvement and professional development.

Monitors work progress to ensure timely completion of projects: Establishes priorities of projects and tasks to meet the office's goals and annual plan and monitors the staff's progress, providing assistance or adjusting the scope of the project as necessary. Reviews and approves weekly effort (time) reports.

Conducts Audit Projects:

Handles the most highly complex and/or sensitive audits and investigations. These types of projects require specialized knowledge and skills not available from the staff. These projects may involve confidential or controversial matters that must be handled with sensitivity, discretion, and tact or projects that impact senior-level management and operations in such a way as to require extensive negotiation and problem-solving skills.

Maintains the Quality Assurance and Improvement Program:

Reviews and approves the work of other auditors to provide ongoing monitoring of the performance of the internal audit activity. This position reviews documentation of work (workpapers) and written reports to ensure that appropriate and sufficient information/data/evidence have been gathered to achieve the project objectives, the evidence supports the conclusions reached and sound analysis and logical reasoning have been used, professional and office standards have been met, and any recommendations are not only appropriate to resolve any problems discovered, but are also practicable, cost efficient, and in keeping with the university's management philosophy and goals. In addition, reviews reports to ensure the accuracy, completeness, and appropriateness of information conveyed to management. Assists with development of new policies and procedures for conducting audit work so as to improve the overall performance of the audit team.

Provides Consulting and Advice to Management:

Provides information and recommendations to management as member of various university committees. Occasionally receives ad hoc requests to provide information and advice to various levels of university management on policies and procedures related to audits or investigations or as a subject matter expert.

Required Qualifications

Successful candidate will hold a Bachelor's Degree Bachelor's in accounting or other relevant business field, information systems, public administration, higher education administration, or other field with acceptable relevant experience and seven years progressively responsible experience in auditing, public accounting, information systems auditing, management consulting, or investigative work, including supervision experience.

Successful candidate will have:

* Excellent oral and written communication skills

* Knowledge of current internal audit philosophy and practices

* Skill in preparing or monitoring the preparation of comprehensive reports, interpreting and applying policies and regulations, and conducting interviews

* Ability to present training and information on fraud prevention, effective controls, and best practices to faculty, staff, and management

* Ability to organize work; to conceptualize and prioritize objectives; to evaluate evidence; to exercise independent judgment based on University of Tennessee policies and regulations; to plan, implement, evaluate and report activities to allocate the workload of employees; to provide training and supervision; to establish and maintain work relationships

* Skill in establishing and maintaining working relationships and managing and resolving conflicts

* Ability to supervise multiple projects simultaneously while maintaining quality and timeliness

* Willingness to travel

* Ability to coach, motivate, and provide performance feedback to team members

* Knowledge and awareness of necessity to maintain confidentiality and objectivity

* Demonstrated soundness of judgment necessary to act on behalf of the Executive Director

* Ability to interact with and communicate information to senior management and the Audit and Compliance Committee

* Sense of urgency in approaching responsibilities

* Competent in Microsoft Office Word and Excel

Preferred Qualifications

Preferred Candidate will hold Master's Degree, Professional certification such as a Certified Internal Auditor (CIA) or Certified Public Accountant (CPA) and

Preferred candidates will have:

* Experience with a large public university system. Experience auditing in a higher education environment.

* Experience auditing in a higher education environment.

* Experience working with data analysis tools. Active participation in professional organizations in a leadership role, speaking, writing articles, or active committee participation.

* Experience in building, training, an developing strong audit teams.

* A breadth of knowledge of the operation of a large university system, a four-year university campus including academic areas, athletics, auxiliary services, and student services, and/or an academic health care center

* Ability to lead, develop, and motivate a diverse team and to build positive working relationships at all levels

* Ability to be nimble, flexible, and handle ambiguity well

* Ability to communicate and demonstrated interpersonal skills with the ability to influence through personal credibility, integrity, and professionalism

* Ability to effectively communicate both up and down to all levels of staff

* Knowledge of risk assessment techniques

* Ability to focus on clients and to be responsive to service standards and operational demands

Application Process

For full consideration applications should be accompanied by a letter of interest, resume and three references. Review of applications will begin immediately.

Compensation for the position will be competitive and commensurate with qualifications and experience withing the proper market range.

The University offers a comprehensive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits and much more. Additionally, Tennessee residents do not pay a state income tax. For more information on the University of Tennessee's benefits, visit?