Back Office Supervisor (41593) - West Dermatology : Job Details

Who We Are:

Platinum Dermatology Partners is a network of high-quality dermatology clinics that focus on collaborative and innovative ideas to drive growth. We offer general dermatology, cosmetic, medical, plastic surgery, and cancer screening treatments. We have over 130+ clinics, 350+ providers, and 2200+ employees in clinics across Texas, Arizona, California, Nevada, and Florida. We are a rapidly growing company that allows our doctors to focus on providing exceptional care without worrying about the operational side of the business. Our core values focus on collaboration, ownership, respect, excellence, authenticity, and integrity. Our purpose is to empower the practice of exceptional dermatology.

Company Conformance Statements

In the performance of their respective tasks and duties, all employees are expected to conform to the following:

* Perform quality work within deadlines with or without direct supervision.

* Interact professionally with other employees, customers, and suppliers.

* Work effectively as a team contributor on all assignments.

* Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations.

Position purpose

An employee with responsibility/accountability for leading and managing their assigned clinic location. Utilizes knowledge of organization policies, procedures, and systems. Uses skills in planning, organizing, delegating, and supervising. Must work effectively with physicians, staff, patients, and public and external agencies. Must have the ability to take initiative and to exercise independent judgment, decision-making, and problem-solving expertise.

Responsibilities/Duties/Functions/Tasks:

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

* Leadership Skills: Leads employees to accomplish all job objectives; inspires confidence and motivation; clearly defines expectations, and maintains personal effectiveness under pressure.

* Critical Thinking

* Conflict Management

* Negotiation and Motivation

* Personnel Development

* Manage the back-office team for your assigned location, including back-office flow (traffic controller).

* Follow clinic flow and move staff around when needed so all providers can stay on time.

* Be part of the team, and work on the floor to assist the team when needed.

* Train and cross-train core staff.

* Adhere to all policies and procedures and train the team to understand to follow all back regulations. Example: Instrument cleaning and sterilization and Covid protocols.

* Support practice manager with back office employee time off and scheduling team to adjust for outages. Support manager for coverage.

* Coach and mentor team to form a strong partnership (staff morale) between the back office and front office.

* Maintain daily assignments and task responsibilities for the team weekly and make sure to post in the tech station for clear expectations. Staff should be rotating responsibilities.

* Ensure all prescription refills, EMA tasks, and voicemails are completed by the end of the day.

* Assure staff are taking breaks and punching out of the payroll system routinely and with minimal exceptions.

* Be in communication with physicians or providers and the front desk on patient scheduling and any overrides or add-ons. All walk-ins and overrides require approval from the practice manager and physician.

* Manage triage and path inbound and outbound calls.

* Maintain CLIA portal for full compliance.

* Partner with Practice Manager on all back-office inventory orders.

* Partner with Practice Manager on back office staff reviews annually and within 30.60.90. this is to include all new hires and must be completed timely.

Qualifications

Education:

* High School Diploma required.

* Certified Medical Assistant is preferred but not required.

Experience:

* Minimum of 3-5 years working in a medical office as a Medical Assistant.

* Prior leadership experience is preferred.

* Prior dermatology experience is preferred.

* Some supervisory experience is preferred.

Performance Requirements:

* Knowledge of clinic and company policies and procedures

* Knowledge of medical terminology and insurance practices

* Knowledge of Nextgen or EMA computer programs and applications

* Knowledge of CPT and ICD-10 coding

* Knowledge of managed care, Medicare, and Medicaid guidelines

* Skill in effective personnel management including training staff and delegating duties

* Skill in written and verbal communication

* Ability to work effectively as a team member with physicians and other staff

* Ability to respond timely to changing demands

* Ability to plan, organize, prioritize, and direct the work of others

* Ability to establish and maintain effective working relationships with patients, employees, and the public

* Prior experience interviewing candidates and determining staffing needs

* Experience managing patient issues.

Our competitive benefits package includes the following:

* Medical, Dental, and Vision insurance

* Short-term/Long-term disability

* Life and other voluntary plans

* 401(k) plan

* Employee Referral Program

* Paid Time-Off

* Company-Paid Holidays

Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Physical Requirements: Must possess manual dexterity to operate office machines including computer and calculator; stooping and bending to handle files and supplies; and mobility to complete errands or deliveries. Includes handling of sharps and chemicals.

Equal Employment Opportunity:

Platinum Dermatology Partners is committed to a policy of equal employment opportunities for applicants and Employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment, including Title VII of the Civil Rights Act of 1964, The Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Immigration and Nationality Act, the California Fair Employment and Housing Act, and all other applicable state and federal laws.

Platinum Dermatology Partners does not permit discrimination of any type against an employee because of any of the following legally protected characteristics: gender, race, color, religion, country of origin, mental disability, physical disability, marital status, gender identity, gender expression, ancestry, genetic information, medical condition, age, sexual orientation, or pregnancy.

Please note, that any offer of employment is contingent on the successful completion of pre-employment background checks.

No phone calls or agencies, please.