Benefits Coordinator - Epitec : Job Details

Job Title: Benefits Coordinator

Location: 85 Challenger Road Ridgefield Park, NJ

Position Summary:

The Benefits Coordinator is responsible for supporting the administration and coordination of employee benefit programs, including health, dental, vision, life insurance, retirement plans, wellness initiatives, and other employee benefits. This role ensures that benefits are communicated clearly to employees and that the programs operate effectively to meet the needs of both the employees and the organization.

Education and Years of Experience:

1) Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent experience

2) 5+ years of experience in benefits administration or a related HR role.

Key Responsibilities:

• Conduct Closed Loop Payroll file reviews and perform reconciliation to ensure data accuracy.

• Manage eligibility file uploads to vendors to ensure timely and accurate data transmission.

• Process monthly invoices and handle imputed tax processing related to benefits.

• Complete Medicare forms, benefit verification letters, and state disability/leave verification forms as needed.

• Monitor the Benefits and Wellness Inbox, responding to employee inquiries in a timely manner.

• Sort incoming benefits-related mail and redirect it to the appropriate department or point of contact.

• Support project management activities, including tracking timelines and deliverables for benefits-related initiatives.

• Support new vendor onboarding, ensuring seamless integration and setup in partnership with the HR Finance team.

• Track the utilization of Wellness Incentives and Carrier Wellness funds.

• Coordinate the scheduling of wellness events for various divisions and Employee Resource Groups (ERGs), as needed.

• Assist with ad-hoc projects, such as employee notices, ACA audits, and other compliance-related tasks.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred, or equivalent experience.

• 1-2 years of experience in benefits administration or a related HR role.

• Strong knowledge of employee benefit plans, including health, retirement, and wellness programs.

• Familiarity with federal and state regulations affecting employee benefits.

• Proficiency in HRIS and benefits management software.

• Excellent communication and interpersonal skills with a customer-service orientation.

• Strong organizational skills and attention to detail.

• Ability to handle sensitive and confidential information with discretion.

• Problem-solving skills and the ability to work independently as well as part of a team.

Work Environment:

• This role typically operates in an office environment, with occasional remote work flexibility.

• Some travel may be required for benefits-related events, training, or vendor meetings.