Bilingual Administrative Assistant - G.I.S. : Job Details

Job Title: Bilingual Administrative Assistant

Location: Valley Mills, TX

Job Type: Full-Time (estimated 1 year temporary contact assignment)

Schedule: Generally, Monday-Friday, 8am-5pm, OT as needed

Company Overview:

Grand Isle Shipyard (GIS) is a premier oil and gas services company providing solutions to the energy sector. We specialize in offshore construction, onshore construction, and maintenance services. With over 75 years of experience, we pride ourselves on our commitment to excellence, safety, and innovation. We are expanding our Talent Acquisition team to continue driving growth and meet the hiring demands of our fast-paced industry.

Position Summary:

The Office Administrator will provide essential administrative support to ensure the smooth functioning of the solar farm construction project. This role will involve coordinating with various teams, managing documentation, handling communication, and ensuring compliance with company policies and procedures. The ideal candidate will be organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

• MUST be Bilingual in Spanish (Required)
• Provide day-to-day administrative support to the project management team including scheduling meetings, preparing reports and maintaining office supplies
• Manage, organize, and maintain project documentation, including contracts, permits, safety records, and compliance documents
• Serve as the primary point of contact for office communications, including phone calls, emails, and in-person inquiries
• Maintain accurate records of employee attendance, and timesheets
• Assist in coordinating project activities, including monitoring project timelines, organizing site visits, and helping with logistics for on-site personnel
• Ensure compliance with safety regulations by maintaining up-to-date records of safety training and documentation
• Provide additional support to management as needed

Qualifications:

• Education:
• High school diploma or GED (Required)
• Licenses/Certifications:
• Valid Driver's License (Required)
• Experience:
• Proven experience as an Office Administrator preferably in solar farm construction
• Skills:
• Strong organizational and multitasking skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and project management software
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Experience with document control systems and processes is a plus
• Familiarity with solar projects or construction projects is preferred
• Ability to work in a construction site environment is required

Physical Demands

• Must be able to move around the construction site, including walking on uneven terrain.
• While the role is primarily office-based, occasional outdoor exposure may be required, which could involve exposure to weather conditions such as heat, rain, wind, and cold.
• Ability to wear personal protective equipment (PPE) such as hard hat, work boots, and safety vest if required to go out on the construction site
• Frequent standing, walking, and occasional stooping or bending may be required
• Ability to sit for extended periods while performing office-related tasks such as typing, filing, and using office equipment (e.g., computers, printers)
• Occasionally lift and carry office supplies, documents, or small equipment up to 25 lbs
• Adequate visual ability to read and prepare documents, spreadsheets, and project reports
• Must be able to clearly hear and participate in conversations in potentially noisy environments
• Frequent use of hands and fingers for typing, handling paperwork, using office equipment, and performing clerical tasks
• May occasionally be required to drive

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEOC Statement:

Grand Isle Shipyard (GIS) is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.