Bilingual Behavioral Health Assistant I - Chelan - CVCH : Job Details

Job Summary The primary job function for Behavioral Health Assistant I is to assist in program maintenance and provide support services to Behavioral Health Providers which may include Clinical Supervisor, Social Workers, Behavioral Medicine Consultants, Therapists, Psychiatric Nurse Practitioners, Postdocs, Interns, and Psychologists, depending upon site. Job Specific Competencies 1. Greets and checks-in patients and visitors and performs general customer care duties in a courteous and prompt manner: a. Prepares patients for appointment with provider to include assisting them with completion of appropriate forms. b. Explains informed consent to the patient and provides them a copy. c. Reviews appropriate screening tools used and assists patient with completion if necessary. d. Maintains highest level of confidentiality for all patient health information. e. If applicable, enters patient test answers into appropriate registry with careful attention to detail. 2. Coordinates and schedules daily appointments: a. Schedules patient appointments for Providers and manages all incoming referrals by fax, phone, or in EHR. b. Makes changes to the schedule as patients cancel and walk-in. c. Answers and places phone calls, taking and relaying messages to departmental staff and related departments. d. Works with Call Center agents and PSRs to coordinate and route patient requests appropriately. e. Coordinates integrated appointments with medical providers as necessary. f. Manages Provider clinical and personal outlook calendars and patient schedules in EHR. 3. Provides direct clerical, coordination, and interpretation assistance to BH Providers: a. Registers new patients and collects/verifies insurance information as needed. b. Provides in-vivo English/Spanish verbal interpretation for BH Providers. c. May provide written translation as needed and appropriate for non-legal departmental forms. d. Coordinates referrals from and to community partners for continuity of patient care. e. Provides direct clerical assistance for Internship program as needed. f. Runs reports, sends letters, organizes/tracks patient information related to group services. 4. Maintains Inventory: a. Inventories, orders, and stocks supplies as needed. b. Cleans and sanitizes office areas and toys at the end of each day or as needed. c. Maintains patient information on bulletin boards and brochures as needed. 5. Other site-specific tasks which may be required: a. Takes patient co-pays either in cash or electronically, balances daily receipts, and manages cash-bag. b. Assists PSRs with checking-in patients for other appointment types (dental, medical) if necessary. c. Responsible for pre-verification of insurance. d. Coordinates with HIS/HIM to facilitate timely processing of records requests. General Duties and Responsibilities 1. Performs other duties and tasks as assigned by supervisor. 2. Expected to be prepared to start shift at scheduled time, meet attendance standards, and work the hours necessary to perform the essential functions of the job. 3. Follows all safety policies and general housekeeping practices. Ensures the area and its equipment and supplies are neat, clean, safe and utilized appropriately at all times, and participates in emergency drills. 4. Demonstrates sound work ethics, flexible, and shows dedication to the position and the community. 5. Demonstrates a positive attitude, is respectful, and possesses cultural awareness and sensitivity toward clients and co- workers. 6. Keeps customer service and the mission of the organization in mind when interacting with all clients, co-workers, and others. 7. Employees are expected to embrace, support and promote the core values of respect, integrity, trust, compassion and quality which align with the CVCH mission statement through their actions and interactions with all patients, staff, and others. 8. Conforms to CVCH policies and Joint Commission and HIPAA regulations. Job Specifications 1. Education: High School Diploma or equivalent. AA degree or some college experience preferred 2. Certification/Licensure: State Certified Interpreter preferred. Must be eligible for Medical Assistant-Registered Licensure if working at any Behavioral Health site in which Psychiatric ARNP requires support. Basic Life Support (BLS) or CPR required or must be able to obtain within first 90 days of employment. 3. Experience: Two years office experience in a clerical setting preferred. Working in a healthcare or behavioral health center preferred. 4. Language Skills: Bilingual in English/Spanish required. 5. Essential Technical/Motor Skills: Fluent written and verbal communication in English/Spanish. Knowledge of computer applications and equipment related to work. Proficient keyboarding skills and must have strong experience with Microsoft Office software. Demonstrate effective verbal and written communication skills. Ability to analyze and solve problems. Exhibit strong customer service skills. Ability to represent the organization in a professional manner in a variety of settings and meet people with ease. Ability to interpret and analyze informational needs. Ability to gather data, compile information, and prepare reports. 6. Interpersonal Skills: Ability to initiate and perform tasks with minimal supervision. Ability to organize and prioritize. Must have caring, sensitive attitude and commitment to serve people in need, especially with behavioral health issues. Excellent interpersonal and communication skills. Demonstrate strong time management skills. Must work independently and establish priorities, organizing workload to complement the needs and deadlines of the organization. Demonstrated skill in developing and maintaining productive work teams. Ability to demonstrate personal integrity in all interactions. 7. Essential Physical Requirements: This job is performed mostly in a typical inside, office environment. Essential physical requirements of this job include: light physical effort; repetitive motions of wrists, hands, and/or fingers; standing, walking, lifting, reaching, kneeling, bending, stooping, pushing, and pulling; frequent sitting; lifting and/or moving items up to 50 pounds, with assistance as needed; ability to read forms and computer screens and to read correspondence and other documents. 8. Essential Mental Abilities: Work requires continual attention to detail in composting, typing, and proofing materials, establishing priorities and meeting deadlines. Must be able to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands. Ability to read, comprehend, and analyze documents, regulations, and policies. Ability to assess and evaluate documents to prepare and submit complete and succinct documents necessary to the job. Problem solving and analytical skills are required with a heavy emphasis on detailed analysis of information to support actions. Familiar with public managed care. 9. Essential Sensory Requirements: Essential sensory requirements include the ability to: read computer keyboard, monitor, and documents; prepare and analyze documents; read extensively; see, recognize, receive and convey detailed information orally, by telephone and in person; convey accurate and detailed instructions by speaking to others in person and by telephone. 10. Exposure to Hazards: Worker is subject to inside environmental conditions on a frequent basis with moderate noise. Typical working conditions found in most administrative work areas. Worker has contact with consumers and other staff and may be exposed to medical conditions presented by them. Blood/Fluid Exposure Risk Category I 1. Tasks routinely involve a potential for mucous membrane or skin contact exposure to blood, fluids or tissue. Use of personal protective equipment (PPE), when appropriate, is required Age Specific Competency Possesses knowledge and skills required to effectively care for and assist patients in the following age groups: 1. Pediatric (1 year - 12 years) 2. Adolescent (12 years to 18 years) 3. Adult (18 years - 65 years) 4. Geriatric (65 - death) Telecommuting •Position NOT eligible for Telecommuting Benefits *Coverage below based on a 1.0 FTE; Medical, Dental, Paid Leave, Holidays are prorated based on FTE Benefit:Coverage:Effective:Medical Premera (Self Insured) Preferred Provider Employee covered - $50.00 per month Dependents covered - please refer to the benefits Guide 2024 for rates First of the month following the first date of employment. Dental Washington Dental Employee covered - 100% Dependents covered - 50% First of the month following the first date of employment. Paid Leave 120 hours - Year 1 136 hours - Year 2 Each year after that employee will accrue 8 hours of PTO each year, on their anniversary date, until they reach a maximum of 208 hours at 10+ years. Paid Leave may be used immediately for sick leave and after 3 months employment for vacation. Maximum accrual cap of 320 hours; hours in excess of 320 hours will automatically transfer into the employees EIB. Extended Illness Bank (EIB) Allows for maximum accrual of 200 hours PTO hours in excess of 320 will transfer into EIB. Employees are eligible to use EIB hours after at least 3 consecutive scheduled working days of PTO (max 24 hours) which have been used for a personal illness and/or a qualifying event under FMLA or the WA Family Care Act. Holidays 88 hours related to: •New Year's Day •Memorial Day •4th of July •Labor Day •Thanksgiving Day •Day after Thanksgiving •Christmas Eve •Christmas Day •3 Diversity Days Holidays are calculated as 8-hour days if full time, 1.0 FTE, and paid based on the calendar year (January 1 through December 31). Holiday hours will be added to the employee's timecard automatically. If an employee is part-time, as documented in our HR/Payroll system, Holiday hours will be pro-rated. If an employee starts after the calendar year has begun, holiday hours will be prorated based on remaining holidays in the calendar year and diversity days will be prorated as outlined below: •Jan 1- April 30: 3 diversity days (24 hours if 1.0 FTE) •May 1 - August 31: 2 diversity days (16 hours if 1.0 FTE) •Sept 1 - Dec 31: 1 diversity day (8 hours if 1.0 FTE) Please refer to the Paid Leave policy for additional details. 403(b) Retirement Plan Lincoln Financial 150% CVCH match up to 3% of the employee's contribution Immediately. Vesting schedule: 20% at 2 years, 50% at 3 years, 60% at 4 years, and 100% at 5 years. Employee Assistance Program Mutual of Omaha Free short-term counseling for employee and family Immediately. Call 800-###-#### Long-term Disability Mutual of Omaha Employee Only (variable) First of the month following the first date of employment. Benefit:Coverage:Effective:Basic Term Life Mutual of Omaha Employee Only (1x annual salary, up to $200,000) First of the month following the first date of employment. Group Accidental Death and Dismemberment (AD&D) Mutual of Omaha Employee Only (1x annual salary, up to $200,000) First of the month following the first date of employment. Supplemental Term Life Mutual of Omaha Employee / Spouse / Dependent(s) First of the month following the first date of employment. Voluntary AD&D Mutual of Omaha Employee / Family First of the month following the first date of employment. Health Reimbursement Arrangement RedQuote Reimbursement for out of pocket expenses for services received at CVCH (medical, dental, and prescription) by employees and their dependents enrolled in our medical plan. Up to $750 per family per year. First of the month following the first date of employment. Flex Plan: Medical RedQuote Flex Plan: Maximum $3,200 per year Direct Deposit available First of the month following the first date of employment. Flex Plan: Dependent Care RedQuote Flex Plan: Maximum $5,000 per year Direct Deposit available First of the month following the first date of employment. AFLAC Supplemental insurance - cafeteria plan First of the month following the first date of employment. Wellness Stipend CVCH will reimburse staff up to $30 per month for a local gym membership OR CVCH will reimburse up to $150 per year for a subscription type workout program service (i.e.: Beachbody on Demand, Les Mills, etc.) Immediately. Once employee has submitted invoice to HR/Payroll department. Cell Phone Discounts Discounted monthly access fees Discounted select accessories and special equipment Available for personal cell phones, currently in place with AT&T & Verizon Benefit:Coverage:Effective:Tuition Reimbursement For approved courses, the cost of tuition, books, and lab fees may be reimbursed at 75% of the actual costs up to a maximum of: •$2,000 for an Associate's degree, vocational, technical, or certification program •$2,500 for a Bachelor's degree •$3,000 for a Master's degree Upon approval; regular employees who work at least 20 hours per week, have successfully passed their evaluation period and are in good standing may apply. Employees must agree to work for a period of one (1) year from the date of receipt of tuition reimbursement and obtain satisfactory completion of approved courses or Challenge Exams. Compensation: $18.46/hourly