Billing And Collection Manager - Aston Carter : Job Details

Job Title: Billing and Collection Manager Responsibilities

• Manage the migration of current confidential student data and reporting systems to the Student Information System (SIS) software.
• Facilitate effective communication with teachers and the IEP Department by leveraging the tools and reporting capabilities of the SIS software.
• Review weekly attendance and services in the SIS software to ensure accuracy and efficiency of customer billing reports.
• Annually review school district master contracts, ensuring rates and securing CEO/CFO approvals for compliance and risk management.
• Review and audit school district Individual Service Agreements (ISAs) to ensure alignment with and accurate reflection of students' Individual Education Program (IEP) documents, ensuring compliance with legal and educational standards.
• Ensure accurate enrollment of new students, including updates of their profiles and services in the SIS software and completion of all necessary supporting documentation.
• Manage billing and payment processes for other clinical service programs, ensuring effective communication and collaboration with teachers, staff, and parents.
• Provide regular updates on the status of outstanding customer invoices, offering insights on anticipated payment timing or challenges to resolution.
• Forecast customer payment timing for weekly cash flow projections.
• Process card payment transactions for tuition, specialized services, and similar payments.
• Maintain an efficient paperless filing system for contracts, invoices, and other forms.
• Assist with the Accounting Department's annual financial audit and other duties as assigned.
• Perform other duties, as assigned, to support students, staff, clients, and the mission.

Essential Skills

• Bachelor's degree in accounting, finance, or another business-related field.
• At least two years of experience in billing, collections, and reporting.
• Advanced proficiency in Microsoft Excel (e.g., vlookups, sumifs, pivot tables, etc.).
• Effective verbal and written communication skills at the highest professional level.
• Proficiency in accounting software (e.g., QuickBooks Desktop, QuickBooks Online, ERP software, etc.).
• Demonstrated proficiency in adapting to new software environments and/or leading transitions to enhanced software solutions.
• Strong reconciliation and customer billing/payment reporting experience.
• Exceptional attention to detail and the ability to multi-task effectively.

About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.