Billing Associate (Part Time) - EMCOR : Job Details

Job Title: Billing Associate - The primary function of this role is to assist the HVAC department and financial billings. The Company goal is to continuously grow the revenues of the mechanical and electrical construction and facilities while maintaining profits, satisfying customers' requirements, and staying compliant with required guidelines. Additional duties include general clerical and project-based work as well as administrative support. This job requires attention to detail with a focus towards data entry, accuracy, and communication. Essential Duties / Responsibilities: Include the following. Other duties may be assigned.

• Prepare, organize and store information in paper and digital form.
• Prepare various contract documents and complete project closeout documentation.
• Compile job cost reports.
• Gathers required records to compile all information needed for billing.
• Update customer system inventory in the CRM program for completed billings.
• Prepares invoices, listing items sold, work completed, amounts due, credit terms, and dates of completion.
• Ensures that all billing and accounting deadlines are met and communicates exceptions as necessary.
• Produce various billing reports, summarizing and analyzing them as necessary.
• Assists with the creation of billing summaries for customers without website billing.
• Prepares credit memorandums to indicate returned or incorrectly billed products or services.
• Posts transactions to accounting records.
• Works with account representatives as needed to prepare and correct invoices.
• Follow up on open receivables and maintain aging report for A/R updates.
• Process and scan billings for approved invoices.
• Submit vendor invoices to A/P for payment.
• Review vendor statements and investigate older items.
• Participate in month-end closing processes.
• Backup to Service Coordinator to assist with dispatching as necessary.
• Answer incoming phones as necessary.

Qualifications: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education / Work Experience:

• High School Diploma or GED is required.
• 3+ years' experience in an administrative/billing role is required.
• Previous experience in the construction industry is a plus.
• Strong customer service skills and the ability and willingness to learn new systems and processes are required.

COMPUTER SKILLS Proven knowledge of Microsoft Office Software (i.e., Word, and Excel). REQUIRED ATTRIBUTES The requirements listed below are representative of characteristics and demonstrated capabilities to perform this job successfully.

• Must think strategically, make sound decisions, and produce accurate and timely results.
• Must build positive working relationships with multiple levels of employees and management.
• Must demonstrate integrity and professionalism.
• Must demonstrate commitment to company values.
• Must possess excellent organizational skills.
• Must follow-up on tasks and assignments in a timely manner.
• Must possess excellent written and verbal communications skills.
• Must prioritize in a fast paced multi-task environment.
• Must have demonstrated ability to perform basic business mathematical functions.
• Must work with minimal supervision.
• Must demonstrate ability to work effectively in a team environment.
• Must comply with all operating policies, procedures, executed Plans, and Programs.

EMCOR Services New York/New Jersey is an equal opportunity employer and will provide reasonable accommodation to those individuals who are unable to be vaccinated consistent with federal, state, and local law The salary range for this full time position is 50k to 75k per year depending on experience. We offer our employees a comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent.