Billing Coordinator - Cetra/Ruddy : Job Details

CetraRuddy is an award-winning global architecture, planning and interior design firm driven by design excellence and the belief that Architecture Is Home. For three decades, the firm has led with a guiding principle that architecture and design must engage context and enrich the human spirit, seeking opportunities to craft innovative solutions and lead clients on their journeys toward building a new legacy. The firm's portfolio of work is defined by crafted details, innovative use of materials and contextual sensitivity across various market sectors including residential, hospitality, educational, cultural, and commercial. BILLING COORDINATOR The Billing Coordinator is a key business role for maintaining a growing and successful firm. The Billing Coordinator is the financial counterpart of the design practice, requiring clear business understanding and comfort with financial information including costs/revenue. The role provides support and direction for the day-to-day office financial administration. This position offers an excellent opportunity for an individual looking to contribute to the long-term growth and success of our accounting team. The role provides a solid foundation for establishing your career within the company, with the potential for expanded responsibilities and advancement to a senior-level role over time as we continue to grow. Qualified candidates should be professional, savvy, and have an interest in the business side of a large and growing architecture/interior design firm. This person will create and maintain positive relationships with key clients and their financial counterparts at those clients' offices. The ideal candidate should be able to deal with a variety of personalities, be comfortable speaking with groups of people at all levels and comfortable working under pressure. Specific responsibilities of the role include:

• Review project contracts for financial details and setting up projects in Deltek Ajera
• Maintain project contract/financial files including prime and subconsultant agreements
• Meet monthly or as required with PM's/ PIC's to review project plans and financial performance and recommend corrective action along with the Controller
• Report on project performance monthly to supervisor - Controller & MD
• Prepare project/sub-consultant invoices and work on deadlines for revenue cycle
• Partner with design staff to improve architecture and interior design staff understanding of financial terminology and outcomes along with the Controller
• Ensure a steady cash flow by generating, auditing and sending invoices in a timely manner
• Collections of aged receivables
• Timesheet management to ensure timely submissions and proper phase/ activity allocations
• Project/ client related invoice management (including sub-consultants)
• American Express monthly reconciliations and collection of receipts
• Becoming familiar with Mosaic Software for operating use and train users on core features

Requirements:

• Minimum of an Associate's degree in Business, Finance, Accounting or Economics
• Minimum of 5 years of Billing/ Project Accounting in the accounting/finance department of an Architectural, Engineering, or Professional service firm required.
• Proficient in Microsoft Excel (V-lookups, pivot tables)
• Excellent interpersonal communication skills including the ability to: express ideas concisely and clearly to all levels within the company
• Must possess the ability to review, obtain, and handle confidential information with the utmost discretion and professionalism.
• Deltek Ajera experience a plus.
• Ability to meet deadlines and work overtime as needed

Why CetraRuddy Our comprehensive benefit package includes a competitive salary, medical, dental, vision, disability, flexible spending accounts, paid holidays and paid time off. We offer a 401K with a yearly company match contribution. In addition to numerous other benefits, we have a hybrid work environment, with the option to work remotely on Mondays & Fridays. CetraRuddy is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability, or protected veteran status, transgender, gender identity or expression, observance of the Sabbath, political activities, caregiver status, unemployment status, use of a service dog, criminal/arrest record, credit history, lawful use of any product or lawful recreational activities when not at work, traits historically associated with race, religious attire or facial hair, reproductive health decisions, citizenship or immigration status. CetraRuddy takes affirmative action in support of its policy to and advance in employment individuals who are minorities, women, protected veterans, and individuals with disabilities.