BILLING/PURCHASE ORDER SPECIALIST - IntePros : Job Details

Welcome to IntePros, a certified woman-owned company specializing in innovative and results-oriented recruiting and staffing solutions. We take immense pride in genuinely understanding what drives and inspires exceptional individuals like you. Your success is our priority, and we are dedicated to actively shaping your long-term career journey. At IntePros, we believe in comprehensive well-being. You have access to our medical, dental, vision, and mental health programs, ensuring your health and wellness are taken care of. To support your continuous growth, we also provide a $1,500 per year education and professional certification fund. Diversity and inclusion are cornerstones of our company ethos. IntePros is proud to be an equal opportunity employer. We do not discriminate in employment on the basis of race, color, religion, sex, pregnancy, gender identity, national origin, sexual orientation, disability, age, veteran or military status, retaliation, or any other characteristic protected by law. We celebrate the rich tapestry of backgrounds and perspectives that make us stronger as a team. Please note that only qualified individuals being considered will be contacted. We appreciate your interest and look forward to potentially embarking on a transformative journey together. IntePros is hiring an entry-level Purchase Order Specialist/Billing Specialist to join our premier Telecommunications client! In this role, you will assist in setting up and managing purchase orders, handling vendor expectations, and addressing issues within the internal billing system. Additionally, you will support the business operations team with accounting and financial reporting associated with marketing and advertising, and have access to monthly and quarterly reporting processes, including recurring month-end close areas as assigned, primarily operating expense accounting.Key Responsibilities:•Assist in setting up and managing a high volume of purchase orders (POs) with the team•Understand and ensure compliance with billing requirements, including having an associated PO and contract•Learn and utilize internal billing software, with training provided•Ensure system details align with project roadmaps and coordinate with the finance team to close out each month•Support business operations with accounting and financial reporting related to marketing and advertising•Participate in budget planning sessions with various internal teams to support accurate record-keeping•Assist with the preparation of weekly and monthly internal tracking reports•Research invoices, ensure signatures on estimates before processing, manage purchase order, accrual reports, deferred schedules, and forecasts for accurate ledgers•Work with external agency partners and the in-house creative team to ensure accurate bookkeeping and reporting of expenses and planning•Partner with Marcom, Finance, Accounting, Accounts Payable, and Purchasing Departments to align reports and results•Research and lead process improvement and standardization projects by identifying risk areas and recommending improvements•Project management on the implementation of new platforms and tools needed for reporting and dashboards•Support training of new team members on expense management processesExperience:•Billing and purchase order experience•Marketing and/or Finance background (particularly in billing and accounts payable)•Experience in setting up POs•Comfortable speaking with vendors and reconciling costs•Proficiency in Excel and willingness to learn Incorta for reporting•Strong attention to detail and proactive work ethic•Ability to work independently with minimal guidance, deliver on strict deadlines, and manage process changes and the implementation of new programs#LI-MB1 #LI-Hybrid