Billing Supervisor - D3 Search : Job Details

D3 Search is actively recruiting a mid-to-senior level Legal E-Billing Supervisor for a highly respected international AMLAW 50 ranked law practice.

Position Title:

Legal E-Billing Supervisor

• Note: 5+ years' relevant e-billing experience in a LAW PRACTICE is REQUIRED.

Location/Map:

State of California. Applicant must physically reside in the state of CA.

Employment Status:

Full-time/direct hire employment opportunity. Exempt role.

Employer Work Model:

Remote work model. Visit one of several physical offices throughout the state of CA when needed.

Summary:

A prominent global Am Law 50 firm, is seeking a hard-working, proactive, motivated individual to serve as Lega E-Billing Supervisor.

This position has a remote/hybrid work arrangement, with the expectation to be in the office on an as needed basis. The Legal E-Billing Supervisor is a member of firm's Billing Department, leading the E-Billing Team. This position reports directly to the Director of Billing Operations. This senior-level role focuses on ensuring accuracy, efficiency, and compliance across billing processes while fostering team development and driving strategic improvements. The ideal candidate will work closely with clients, attorneys, and senior management to resolve billing issues, oversee system integrations, and enhance workflow productivity.

Responsibilities:

Team Leadership:

• Lead, mentor, and develop a team of 12 e-billing professionals.
• Foster professional growth and promote best practices across the team.

E-Billing Oversight:

• Oversee implementation and management of e-billing setups for insurance and regular client matters in Aderant, BillBlast, and e-billing vendor portals.
• Communicate with clients and attorneys to clarify billing requirements and resolve e-billing issues promptly
• Serve as administrator for user and client/matter setups within connected e-billing platforms and BillBlast.

Process Optimization:

• Develop and implement strategies to streamline workflows, enhance productivity, and ensure compliance with client guidelines.
• Submit support tickets for invoice processing issues and client specific configurations.

Reporting & Communication:

• Provide comprehensive reporting and updates to senior firm management.
• Collaborate with internal departments to identify and resolve billing issues and inefficiencies.

Training & Support:

• Train new and existing staff on e-billing procedures and best practices.
• Support team members during absences and maintain operational continuity.

Essential Functions of Job:

• Perform quality control on e-billing submissions to ensure compliance and accuracy.
• Manage client onboarding, matter setup, timekeeper approvals, and budget monitoring.
• Generate and edit LEDES files to meet client specifications.
• Address and resolve urgent client requests and billing issues.

Supervisory Responsibilities:

• Supervise a team of 12 e-billing professionals
• Hiring, training, performance evaluations, and fostering team development.
• Approximately 40-50% of the role involves supervising team activities and addressing workflow challenges.

Qualifications/Experience:

• 5+ years of billing experience using Aderant
• 7+ years of electronic billing experience with various e-billing vendors (e.g., Legal Tracker, CounselLink, Tymetrix 360, etc.).
• 3+ years of managerial experience overseeing billing teams
• Extensive experience with BillBlast and insurance-related e-billing.
• Proven leadership skills with a focus on team development and process optimization.
• Strong organizational, communication, and follow-up skills.
• Excellent responsiveness to communications
• Ability to manage multiple priorities in a fast-paced environment

Education:

Bachelor's Degree preferred. High School diploma required.

Computer/Software Knowledge:

• 5+ years of experience using Aderant
• 5+ years of experience using BillBlast
• 7+ years of experience with a multitude of e-billing vendor platforms
• Intermediate to advanced proficiency with Microsoft Excel, Outlook, and Word

Annual Salary/Compensation:

Salary is up to 130K (DOE/DOQ).

Law Firm Health Benefits:

Comprehensive & robust health benefits package, generous PTO, 401K, paid parking when onsite, continuing education contributions and many other employee-centered perks, etc. Highly collaborative, collegial and supportive work environment.

If interested in this Legal E-Billing Supervisor role with this highly respected international AMLAW 50 ranked law practice situated in California, and you meet the above qualifications/requirements, please contact the following D3 rep.:

Don Moser | D3 Search

📬[email protected] | ☎️ 213-###-####

📌 www.d3search.com

D3 Legal Search, LLC (aka D3 Search), and its clients are equal opportunity employers. Pursuant to local ordinances, we will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring Ordinance.