Bookkeeper (Advanced Academics Department) - McAllen ISD (TX) : Job Details

PRIMARY PURPOSE:

To support and assist the Director of Advanced Academics with the responsibilities and operation of all budgets and operations for the department including GT/AP/IB/Dual Enrollment to enhance student learning.

QUALIFICATIONS:

Education/Certification:

High School Diploma or GED, required

Minimum of 48 college hours and/or business courses, preferred

Special Knowledge/Skills:

A high level of English proficiency, required

Strong oral and written communication skills, required

Use 10-key calculator with a high degree of accuracy, and to use a computer for data input

Ability to work with a high degree of accuracy and attention to detail

Ability to work independently, and within a collaborative team environment

Ability to use independent judgment in setting priorities and making decisions

Ability to use discretion in handling confidential information.

Experience:

Two (2) year's experience working with budgets, accounts receivable and accounts payable, required

Workdays: 226

Clerical/Technical Pay Structure: Pay Grade CT-04

Hourly Pay Range:

Minimum: $17.05

Midpoint: $20.42

Maximum: $23.79

Note: Starting pay for a new hire in a pay range plan will be determined individually based on each person's job-related experience and salaries paid to peer employees in the same position with similar experience.

MAJOR RESPONSIBILITIES AND DUTIES/ESSENTIAL FUNCTIONS:

* Perform general office routines and practices, such as, but not limited to, email, forms, correspondence, etc.; maintain files; screen telephone calls.

* Utilize the district accounting and purchasing systems and procedures to appropriately and accurately maintain records of allocations and expenditures and amendments.

* Support the Director in the preparation and management of all budget accounts, amendments, transfer, and deposits for Gifted and Talented /AP/IB/Dual Enrollment allotments and any other grants or funds awarded to the District and/or campuses.

* Implement bookkeeping procedures for the completed budgets in order to maintain accurate records of allocations and expenditures as needed.

* Review and adjust budgets on an as needed basis with the Director for Advanced Academics for the GT program and any other grants or budgets awarded to the District and/or campuses.

* Distribute money to appropriate funds, maintain thorough and accurate records of such.

* Prepare purchase requisitions for purchases of supplies, materials, services, registrations, consultants, and other department/campus requests.

* Process purchase orders/authorize payment and assist Accounting Department with payment of invoices.

* Assist with Payment for Consultant and Contracted Services requests.

* Assist in collection and deposit of monies, such as but not limited to, Concurrent Enrollment tuition.

* Process Payroll requests for part-time employees and extra duty pay in timely fashion.

* Verify monthly payroll reports of substitutes.

* Place orders for materials, supplies, registrations etc. as soon as Purchase Order is received.

* Label and distribute all orders received immediately.

* Authorize payment of invoices promptly.

* Assist in preparing travel forms, enter requisitions for registrations, hotel, flights, rentals, reimbursement and all that is related to each travel.

* Distribute checks to appropriate entities concerning travel.

* Review and adjust payroll budgets regularly to correct negative amounts.

* Obtain vendor information when necessary and submit with Vendor Master form to Accounting Department.

* Keep Director informed on how funds are being expended and remaining amounts budgeted and any other matters regarding the department.

* Maintain proper documentation of all information sent out of the office.

* Work with the Advanced Academics staff in providing support when needed and to perform other duties assigned by immediate supervisor (primary evaluator).

* Support preparations for principals, coordinators, facilitators and teachers for out of district conferences, workshops and staff development sessions by arranging for travel, lodging, meals and registration.

* Follow McAllen ISD customer service standards.

* Perform other duties assigned by immediate supervisor (primary evaluator).

SUPERVISORY RESPONSIBILITIES:

None

EQUIPMENT USED:

Computer, copier, adding machine, fax machine, printer and other office machines

WORKING CONDITIONS:

Mental Demands:

Work under time restraints to meet deadlines; maintain emotional control under stress

Physical Demands/Environmental Factors:

Prolonged sitting; frequent standing; stooping; bending; kneeling; pushing and pulling; moderate lifting and carrying; repetitive hand motions, prolonged use of computer