Bookkeeper - Aptask : Job Details

Rate Range: $30-$32/HrJob Description:

• We are seeking a highly organized and detail-oriented Bookkeeper / Assistant / Office Manager to join our team.
• This role is essential in managing our day-to-day accounting, back-office operations, and business compliance.
• The ideal candidate will be responsible for AIA billing, Procore financial tracking, expense management, and travel coordination. They will ensure that all financial transactions are accurately recorded while keeping track of business deadlines, licenses, and operational expenses .

Responsibilities:

• Maintain accurate financial records and ensure transactions are properly recorded.
• Manage accounts payable and accounts receivable , ensuring timely and accurate processing.
• Oversee AIA billing and ensure compliance with construction-related invoicing processes.
• Perform general ledger reconciliation and prepare financial reports.
• Track and manage all business deadlines, licenses, and compliance requirements to ensure timely renewals and filings.
• Utilize QuickBooks for bookkeeping and financial tracking.
• Manage and reconcile employee and subcontractor expenses, including reimbursements and job-related costs .
• Handle expense tracking for all employees and subcontractors , ensuring proper documentation and approvals.
• Coordinate travel arrangements , including booking and tracking:
• Flights, hotels, Airbnbs, rental cars, and per diems for employees and subcontractors.
• Maintain Procore financial records and ensure accurate documentation of project expenses.
• Support back-office operations, including document management, contract tracking, and administrative support .
• Assist with budgeting, forecasting, and financial reporting to support company decision-making.
• Collaborate with the accounting and operations team to ensure smooth financial and administrative processes.

Requirements:

• Proficiency in AIA billing and construction-related invoicing.
• Experience with Procore for financial and project management tracking.
• Strong understanding of general ledger accounting, financial report writing, and expense management.
• Knowledge of accounts payable, accounts receivable, and budgeting processes.
• Proficiency in QuickBooks for bookkeeping and financial tracking.
• Experience managing travel bookings and tracking employee and subcontractor travel expenses.
• Ability to track and manage business deadlines, licenses, and compliance requirements effectively.
• Excellent organizational and multitasking skills , with a high level of attention to detail.
• Strong communication and problem-solving abilities.
• Prior experience in bookkeeping, accounting, or office administration (preferred).

About ApTask:ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.Candidate Data Collection Disclaimer:At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.If you have any concerns or queries about your personal information, please feel free to contact our compliance team at [email protected] .Applicant Consent:By submitting your application, you agree to ApTask's (www.aptask.com) Terms of Use and Privacy Policy , and provide your consent to receive SMS and voice call communications regarding employment opportunities that match your resume and qualifications. You understand that your personal information will be used solely for recruitment purposes and that you can withdraw your consent at any time by contacting us at 732-###-#### or [email protected]. Message frequency may vary. Msg & data rates may apply.