Budget Assistant - Mercy College : Job Details

Job Posting Summary

The Budget Assistant will support the Director of Business Services in day-to-day activities related to operational and capital budgets executed by the Operations & Facilities Division. The Budget Assistant will assist in monitoring budgets, ensuring accuracy of financial entries, and aid in the overall execution of the annual operating budget and capital plan.

Essential Job Functions & Responsibilities:

Every effort has been made to identify the essential functions of this position. It in no way states or implies that the responsibilities listed are the only duties required to perform in this position. The omission of specific statements of duties does not exclude them from the position responsibilities if the work is similar, related, or is an essential function of the position.

* Coordination and implementation of activities related to the operating budgets for the Operations & Facilities Division. This includes updates to budget trackers by project, initiation of activity codes, and processing of invoicing for related projects

* Development in project cash flow metrics to understand both capital and operating expenses through the current fiscal year, and a 2-year look ahead on spending. Note any anticipated operating expense changes year over year

* Maintain vendor lists by category or trade for expanding vendor database for all campus procurement and large project subcontractor solicitation efforts

* Tracking of budget variances to aid in better utilizing funds and realignments as necessary. Initiate budget transfers as necessary

* Coordinate the capital project requests for review and prioritization by working with Facilities, Information Technology, Academic Affairs, and Campus Safety to develop active and backlog capital project and equipment replacement requests

* Create and manage project budget estimate sheets for all large capital projects. This includes logging expenses, processing invoices in a timely manner, and reporting on budget to actual variances for design, construction, and equipment components

* Enter requisitions within Banner (through Mercy Connect) and ensure appropriate backup is obtained on all requests to remain in compliance with the Purchasing Guidelines

* Manage the Annual University Capital Fund which is made up of equipment purchases related to IT, Academic Affairs, and equipment replacement. For the IT component, maintain annual budget tracker to log all expenses by IT area and manage those expenses to an agreed upon budget

* Ensure all project documents are archived in appropriate project folders within the Mercy University data repository (One Drive) (i.e. duly executed vendor contracts, invoices, purchase orders, change orders, and all other financial documents associated with the project)

* Prepare operating and capital budget reports monthly (and weekly as year-end approaches) to ensure spending is on track to meet annual budgets

Qualifications

Required Skills & Experience:

* Intermediate Excel Skills (must know how to create simple formulas, subtotals, format effectively, and create budget summary reports from data obtained through Banner)

* Expertise in customer service (responsiveness)

* Professional experience in a high volume, complex budget environment

* Effective communicator

* Detail-oriented

* Organization skills

* Ability to manage multiple tasks and prioritize such

* Possess a positive attitude and work ethic

* Comfortable to communicate with high level leadership as required

* Ability to manage sensitive, confidential and proprietary information

Education Requirements:

* Bachelor's degree required

Physical/Other Requirements:

* Flexibility to meet with University stakeholders at all locations and attend project walkthroughs as required

About Mercy

Mercy University is a dynamic, independent, coeducational New York City area university that offers more than 100 undergraduate and graduate degree and certificate programs in six schools: Business, Education, Health and Natural Sciences, Liberal Arts, Nursing, and Social and Behavioral Sciences.

Mercy is the region's largest private, nonprofit, Minority-Serving Institution, proud to serve a student body that is highly diverse. As a federally designated Hispanic Serving Institution (HSI), Mercy University, has been ranked nationally among top colleges in the country for Hispanics by the Hispanic Association of Colleges and Universities (HACU) and by Excelencia in Education, earning their prestigious Seal of Excelencia for intentionally serving Latino students.

Mercy University was further recognized by HACU as a national leader in awarding bachelor's degrees to Hispanics in several disciplines, including Psychology, Sociology, and Business. Westchester Magazine has also named Mercy the Best College in Westchester County in 2019, 2020, and 2022.

Mercy is committed to offering an inclusive learning environment to help a diverse student body set a course for their future. To support its student body, Mercy has been awarded a number of federal grants which enable us to better develop and deliver education to our students.

Mercy's student body reflects the rich diversity of the New York metropolitan area. Enrollment, including full-time and part-time undergraduates and graduates, is approximately 8,800. Mercy students learn on campuses in Dobbs Ferry, the Bronx, and Manhattan as well as online.

At Mercy University we strive to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.

Our Mission:

Mercy University is committed to providing motivated students the opportunity to transform their lives through higher education by offering liberal arts and professional programs in personalized and high-quality learning environments, thus preparing students to embark on rewarding careers, to continue learning throughout their lives and to act ethically and responsibly in a changing world.

EEO Statement

Mercy University is an equal opportunity employer. Mercy University actively engages in recruiting a diverse workforce and student body that includes members of historically underrepresented groups and strives to build and sustain a welcoming and supportive campus community. All qualified applicants will receive consideration for employment without regard to age, race, color, national origin, ethnicity, creed, religion, marital status, sex, sexual orientation, gender, gender identity, pregnancy, height, weight, genetic information, disability, or protected veteran status.

As part of this commitment, Mercy University will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact The Office of Human Resources at (914) ###-####, Option 6 or via email at [email protected].

The posted salary range for this position is based on several legitimate, non-discriminatory factors set by the organization. Mercy is committed to ensuring equal pay opportunities for equal work regardless of gender, race, or any other category protected by federal, state, or local pay equity laws.

Campus Safety

Mercy University is committed to providing a safe and welcoming environment for all. Information regarding campus safety can be found here.

Mercy University strives to provide employees and their families with a comprehensive and valuable benefits package. We offer high-quality health care plans, retirement benefits, tuition discounts, flexible spending, and much more.

Health Insurance:

UntitedHealthcare Oxford

In-network and out-of-network plan options

EmblemHealth HIP Prime HMO (Union Staff)

Dental Insurance:

UnitedHealthcare Oxford

In-network and out-of-network plan options

Vision Insurance:

UntitedHealthcare Oxford

Paid Time Off:

Mercy University provides generous leave benefits to its employees.

Disabilities & Workers Compensation Insurance:

Coverage in accordance with New York State regulations

Life Insurance:

Long-Term Disability: The Hartford

Short-Term Disability: The Hartford

Flexible Spending Account (FSA):

Ameriflex

Retirement Benefits:

TIAA

The Mercy University Retirement Plan is comprised of two components:

Deferred Compensation Plan

All eligible employees may contribute to the Deferred Compensation Plan on a pre-tax basis upon joining the University.

Defined Contribution Plan

Eligible employees are enrolled in the Defined Contribution Plan after two (2) years of full-time employment at Mercy University and receive a semi-monthly contribution from the College, based on age and salary. If an employee is under age 36, they will receive a contribution of 3.3% of their annual salary each pay period. If an employee is age 36 or older, they will receive a contribution of 9% of their annual salary each pay period.

If employed full-time for two (2) or more consecutive years by another institution(s) of higher education (college or university), without an intervening break in service within the last twelve (12) months prior to employment before joining Mercy, please submit a waiting period waiver form to Office of Human Resources. The Defined Contribution will begin as of the first day of the month following receipt of the completed waiver form.

Remote Work:

Mercy University recognizes the important role that workplace flexibility can play in an employee's ability to manage work-life balance.

Learn more about our remote work policy here.

Tuition Remission: Staff & Faculty

Mercy University provides a competitive education to students and extends that formal education opportunity to employees, and their spouses/domestic partners, and dependents at a reduced tuition rate through this Tuition Remission Benefits Policy for Mercy Employees.

Learn more about our tuition remission here.

Tuition Exchange:

We are a member of the Tuition Exchange Program. Employees are eligible to apply for the Tuition Exchange Program after completing two (2) consecutive years of full-time employment.

Employee Assistance Program:

Compsych

Voluntary Benefits:

Allstate Identity Protection

LegalEase

Liberty Mutual Auto & Homeowners

Nationwide Pet Insurance

PlumBenefits

ScriptSave

Working Advantage

Note: The above describes a brief summary of benefits and is subject to change.

Agency Mercy University

Address 555 Broadway

Dobbs Ferry, New York, 10522

Phone 914-###-####

Website