Business/Administrative Associate - Purchasing - University of Illinois Springfield, IL : Job Details

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Business/Administrative Associate - Purchasing

Posting Category:

About UIS: Located in the state capital, the University of Illinois Springfield is one of three members of the University of Illinois system. The University serves more than 4,000 students in 44 graduate and 56 undergraduate programs. You are encouraged to visit the university web page at

Application deadline: 1/8/2025

Minimum Starting Salary: $35.89 per hour / 7.5 hour work day

Summary:

Under administrative supervision, the Business Administrative Associate for Purchasing will assist with a wide range of procurement and contracting responsibilities within a University of Illinois Springfield central purchasing unit. Using established standards of good business practice and sound fiscal management the BAA will work with units to process contractual requirements and follow University requirements.

Duties & Responsibilities:

Provides guidance to university units regarding standard purchasing procedures, as well as state, federal and University rules and regulations. Assures necessary rules and regulations are employed in the contract process and legal requirements are incorporated into all agreements. Reviews purchase orders for accuracy and approves orders as allowed by level of authorization. Documents the sourcing and contracting process, ensuring rules, regulations, policies, and procedures are followed. Acts as liaison with colleges and departments to provide assistance and guidance during the evaluation phase of procurements. May serve as a member of an evaluation team. Conducts financial analysis of all proposals submitted by third parties and reviews departmental recommendations for consistency and accuracy. Reviews requests for change orders or amendments and prepares documents to implement contract revisions. Negotiates pricing and contractual terms and conditions that are in the best interests of the University. Prepares recommendations for Board of Trustees approval and/or award. Provides technical assistance to contracting parties to resolve deficiencies affecting the administration and approval of contracts and performs other administration related activities. Serves as a University contact for vendors regarding procurement policies and procedures and obtains information regarding products, prices and service proposals. Prepares various reports related to procurement and contracting activities as requested by management. Performs other related duties and responsibilities appropriate.

Minimum Qualifications:

1. Bachelor's degree in business administration, management, or a field related to the position.

2. Two (2) years of professional business, financial, and/or managerial work experience.

(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

3. Four (4) years of professional purchasing, procurement, or contracting work experience.

Knowledge, Skills & Abilities:

Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, production methods, and coordination of people and resources.

Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.

Knowledge of technology including electronic equipment, computer hardware and software, and their applications.

Knowledge of basic arithmetic, algebra, statistics, and their applications.

Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.

Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.

Ability to work independently and effectively organize and prioritize multiple tasks.

Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.

Ability to manage a budget and work within the constraints of that budget.

Ability to analyze, interpret, and explain work related documents, policies, and procedures.

Employment Policies and other information:

Failure to accurately describe work experience, or failure to submit college transcripts may result in an applicant not being admitted to the exam.

UIS an affirmative action/equal opportunity employer with strong institutional commitment to recruitment and retention of a diverse and inclusive community. Women, minorities, veterans, and persons with disabilities are encouraged to apply. As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with state and federal law.

The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current or former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Please go to this link for a complete list of Employee Benefits:

UIS employment in this role is not covered by Social Security, and instead, is covered by the State University Retirement System.

* You will not pay Social Security taxes and your earning will not be on your Social Security Record. (Your record will, however, show your Medicare wages.

* Your pension from the State Universities Retirement System may affect the amount of your:

* Social Security benefit and

* Social Security benefit as a spouse

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted by contacting UIS HR at [email protected] or call 217-###-####.