BUSINESS ADMINISTRATIVE SPECIALIST (HARRISBURG) - State of Illinois : Job Details

Agency: Department of Juvenile Justice

Class Title: BUSINESS ADMINISTRATIVE SPEC - 05810

Skill Option: None

Bilingual Option: None

Opening Date: 2/5/2025

Closing Date/Time: 02/21/2025 11:59 PM

Salary: Anticipated Starting Salary $5,179 monthly (step 1B); Full Range $5,179 - $7,341 monthly

Job Type: Salaried

Category: Full Time

County: Saline

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 44632

Business Administrative Specialist

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview:

The Illinois Department of Juvenile Justice is looking for a candidate to serve as a Business Administrative Specialist to work at their assigned facility in the Business Office. The ideal candidate is self-motivated, task oriented, has excellent organizational skills, shows great attention to detail, is a team player and has strong interpersonal skills. Position is responsible for the facility purchasing and contractual processes to guarantee compliance with all applicable statues, procurement regulations, rules, and procedures. Duties include reviewing area processes and providing recommendations to implement methods and systems. This position participates in the development, implementation, and review of the institution's budget . This position also serves as lead worker to lower-level staff. We encourage all qualified applicants to apply.

Essential Functions:

* Assists the Business Administrator in the preparation and development of facility budget, including the compilations of monthly and quarterly reports on budget analyses.

* Directs and controls work in the area of procurement.

* Directs and controls work of the facility store's staff.

* Serves as designated lead worker.

* Provides direction to property control staff in control of all equipment at the facility by reviewing and maintaining proper methods and procedures are implemented and that inventory records

are accurately maintained.

* Serves as backup in preparing daily staff attendance reports, and checks each employee's pay period attendance, roll call, shift differential, overtime, temporary assignment, paid lunches, holidays, and any other information affecting the employee's pay and submits payroll each pay period.

* Performs other duties as required or assigned which are reasonably within the scope of the enumerated above.

Minimum Qualifications:

* Requires knowledge, skill and mental development equivalent to completion of four (4) years of college with a major in business administration or a related field.

* Requires one (1) year of progressively responsible business experience.

Preferred Qualifications: (In Order of Significance)

* Prefers at least two (2) years serving as a lead worker to business office or accounting office staff.

* Prefers at least two (2) years of experience assisting with budget development.

* Prefers at least two (2) years of experience reviewing and preparing contracts for purchase of goods.

* Prefers at least two (2) years of experience maintaining supplies and/or inventory for property control.

* Prefers at least two (2) years of experience preparing and reviewing attendance records in an entity with differing work shifts and days off.

Conditions of Employment:

* Requires the ability to pass an IDOC/IDJJ background check.

* Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

* Requires ability to travel in the performance of duties, with overnight stays as appropriate.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency:

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments-security, programming, education, mental health, and more-collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500 youth on Aftercare in various Illinois' communities.

Work Hours: Monday - Friday; 8AM-4PM (Sat/Sun Off)

Work Location: 1201 W Poplar St, Harrisburg, Illinois, 62946

Agency Contact: Wayne Mitchell

Email: [email protected]

Posting Group: Fiscal, Finance & Procurement; Leadership & Management; Office & Administrative Support

This position DOES NOT contain Specialized Skills (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the Apply button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the View Profile link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click Application Procedures in the footer of every page of the website.

The main form of communication will be through email. Please check your junk mail , spam , or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

* [email protected]

* [email protected]

Nearest Major Market: Carbondale