Business and Administrative Assistant - Nicole Kupchik Consulting : Job Details

About Nicole Kupchik Consulting

Nicole Kupchik Consulting, Inc. is a small healthcare-focused company providing continuing education to nurses worldwide. For more information: www.nicolekupchikconsulting.com

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Location

This position is located at our Seattle, WA office location

Role Description

This is a full-time hybrid role as a Business and Administrative Assistant with 60% on-site work and 40% remote work.

40 hours a week, $22-28 per hour

Key Responsibilities:

• Administrative Support: Handle incoming and outgoing emails, responding to inquiries and messages in a timely and professional manner
• Order Processing: Daily processing of book and course orders, manage customer invoicing, tracking shipments, and dropping off orders to post office
• Executive Administrative Support: 30-40% of time providing executive administrative and business support to the Owner of the company. Make all travel arrangements and create itineraries; prepare and review expense reports. Ensure all elements of the CEO's residence run smoothly, including setting up/maintaining vendors and onsite services. Handle set up and maintenance for personal services including pet care, cleaning, grocery, property etc.
• Report Preparation: Summarize educational evaluations on a quarterly basis or as needed.
• Inventory & Office Supplies Management: Maintain accurate and up-to-date book inventory before each sale and after each book restock. Monitor and order shipping supplies & flyers to ensure smooth operations.
• Event Planning: Organize team events such as FY strategy meetings & morale events, including logistics, space management and catering.

Required:

• Must live within 30 min of the University of Washington Seattle Campus
• Driver's license, car insurance and reliable access to a car
• Reliable – if you say you are going to do it, it gets done
• Thorough understanding of providing top-notch customer service
• Able to perform independently without prompting
• Excellent communication skills
• Designated storage space in a clean & dry area to store books and packing supplies (non-smoking, cat-free household)
• High school diploma or equivalent (Associate's degree or administrative certification is a plus).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational skills with the ability to multitask and prioritize.
• Occasional travel (2-3 times a year)
• Willing to have fun!

Benefits:

• Performance based bonus
• Paid time off
• Health care insurance
• Mileage reimbursement
• Work laptop and phone provided
• 401K with matching eligible after 1 year of employment
• Profit sharing program

Nicole Kupchik Consulting Inc. provides equal employment opportunities to all employees and job applicants. We do not tolerate discrimination or harassment based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. If you are a job applicant who requires reasonable accommodation in the job application process, please contact [email protected]