Business Associate - Georgia 4-H Foundation - University of Georgia : Job Details

Position Information

Classification Title Accounting Paraprofessional/Professional FLSA Non-Exempt FTE 1.00 Minimum Qualifications

Requires technical knowledge in the field acquired through an apprenticeship, a 2-year degree, or professional certificate. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications Position Summary

This position will assist with the business management of the Georgia 4-H Foundation. These duties will include accounts payable entry, payroll information requests (state staff), MasterCard information requests (state staff), bank reconciliation, database reconciliation, audit preparation, records management (close-out, dead file, document shredding), and management of activities (including Clover Glove, 4-H Day events, and event insurance). This role manages the reconciliation of financial reports, filing systems, and deposits. A portion of the time will be spent working with the Fiscal Affairs Manager to assist with business operations. A clear understanding of UGA and Georgia 4-H Foundation accounts will be helpful in this role. Work regularly coordinates with the State 4-H Leader, Georgia 4-H Foundation Executive Director, 4-H State Staff, and the Georgia 4-H Fiscal Affairs Manager.

Knowledge, Skills, Abilities and/or Competencies

* Proficient in spreadsheets and Microsoft Office Suite and can learn new technology.

* Ability to accept and receive payments.

* Excellent accounting skills with previous experience.

* Excellent customer service skills and ability to work with guests and other employees.

* Excellent oral and written communication skills.

Physical Demands

* Sit and/or stand for eight hours a day, five days a week in order to manage the functions of the accounts receivable.

* Driving as needed to perform job tasks.

Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

* Complete accurate bookkeeping for all accounts, verify disbursement of check requests, transfers, and deposits, process and maintain hard copy files, work with account holders to verify information in their accounts.

* Assist the Business Manager, Executive Director and State 4-H Program Leader in establishing the annual budget and expense statements for the Foundation, and prepare reports for Board of Trustees.

Percentage of time 60 Duties/Responsibilities

* Submit transmittals on all gifts received by the 4-H Foundation.

* Track UGA Foundation gifts, handle purchase orders and check requests.

Percentage of time 20 Duties/Responsibilities

* Serve as back up in communication with Truist to handle issues with 4-H Foundation accounts.

* Review credit card activity by cardholders, manage monthly spending limits, and dispute transactions as needed.

* Work with the accountant to develop necessary Federal 990 Tax Return and files State and Federal Withholding Taxes.

* Maintain files and accounts for special investment funds.

Percentage of time 10 Duties/Responsibilities

* Serve as a fiscal contact on grants and contracts received through the 4-H Foundation.

* Maintain copies of contracts and grants and process expenditures related to project deliverables.

Percentage of time 10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Michele Svoboda Recruitment Contact Email [email protected] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

* Resume/CV

* Cover Letter

* List of References with Contact Information

Optional Documents

Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR ([email protected]).

The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.