Business Office Director - Presidential Place : Job Details

Purpose: The Business Office Director is responsible for financial and certain Human Resource duties of the Community, as assigned. He/she may manage other administrative team members and administrative functions.

Responsibilities:

* Codes all invoices for payment.

* Verifies the appropriate approvals on all invoices.

* Provides vendor information to the Accounting department.

* Batches weekly invoices for payment.

* Audits expense reports and petty cash reconciliations.

* Provides month-end close accruals to Accounting department.

* Responds to all vendor inquiries.

* Adheres to the weekly accounting cycle.

* Enters post ancillary charges/fees into billing system.

* Assists General Manager in reviewing Resident bills.

* Assists General Manager with Resident file maintenance.

* Distributes Resident bills in a timely manner.

* Demonstrates an understanding of the components of an accrual basis financial statement.

* Analyzes variances in departmental payroll vs. budget.

* Understands capital expenditure vs financial statement expense.

* Analyzes revenue by product type.

* Assists General Manager with annual budget process.

* Assists General Manager with analyzing monthly financials.

* Pulls hours from time clock.

* Exports pulled hours into payroll grid.

* Makes necessary approved payroll edits in a timely manner.

* Monitors and controls employee time punches.

* Exports time sheets from payroll system.

* Ensures proper recording into the payroll grid for payroll hours and dollars.

* Processes changes in employee status.

* Monitors payroll check disbursements.

* Archives and discards payrolls at end of each cycle.

* Acts as a point of contact for all HR-related matters.

* Fields any team member relations matters and work in conjunction with the General Manager on resolving issues.

* Interprets policies and procedures related to Human Resources and communicates to all employees both proactively and in response to questions.

* Oversees benefits management at Community level, assisting in the open enrollment process, ongoing benefits communication, and benefits orientation for new hires.

* Maintains accurate team member files and employment records.

* Administers the recruiting process for new hires, including searching and screening candidates, tracking applicants, checking references and producing offer letter.

* Ensures regulatory and legal compliance for all employment-related matters.

* Handles worker's compensation administration for Community.

* Follows all emergency procedures.

* Understands all safety practices and procedures.

* Communicates effectively with General Manager and other staff.

* Immediately advises Salus Coach, Wellness Director, and General Manager of any changes in physical and mental health of a Resident.

* Reviews Concierge hours and monthly meetings with Salus Coach.

* Participates in the monthly Manager on Duty coverage.

Qualifications:

* High School graduate or equivalent certificate; Associates degree preferred.

* Successful completion of bookkeeping/accounting courses is helpful.

* 3 to 5 years' progressive experience in office management required.

* Physically able to bend and reach.

* Physically able to sit for extended periods of time.

* Physically able to push and pull and lift up to 40-50 pounds if necessary.

Miscellaneous:

* May have their picture taken and image used in social media or community advertising.

* May be video recorded from devices installed by families in residents' apartments.

* Required to work weekends and holidays as assigned.

* May be required to work on shifts other than the one for which hired.

* May be required to work extended hours (up to 16 hours per day).

* May be exposed to infectious waste, diseases, conditions, etc., including HIV, AIDS, and Hepatitis B & C viruses.

* May be subject to hostile and emotionally upset Residents due to mental status.

* Background, criminal, and drug tests may be required according to HR Policies & Procedures.

* May be asked to submit to random drug test during employment.