Business Operations Assistant - Friedman Vartolo LLP : Job Details

The Company

Friedman Vartolo LLP is a rapidly growing New York based real estate and default services law firm with 250+ employees across six states. The firm prides itself not solely on its superior legal product, but also on its innovative approach to business and problem solving. We offer a fresh, fast-paced energy, with a startup vibe.

The Position

We are looking for a Business Operations Assistant to report to our Director of Administrative Operations. This role will provide comprehensive support in the day-to-day operations of the technology, billing and administrative departments. The ability to manage multiple simultaneous responsibilities and work independently is a must. The position also involves working with physical and digital legal documents, and therefore requires high attention to detail.

The ideal candidate must be hard working, enthusiastic, detail oriented, efficient, and business minded. Demonstrated strong organization and computer skills are required. The ideal candidate will work well under pressure, effectively exercise discretion and good judgment, and have strong interpersonal skills.

Responsibilities

• Support Director of Administrative Operations in ad-hoc projects across a broad spectrum of firm areas.
• Provide day-to-day support for billing, technology and administrative teams as needed.
• Assist in basic reviews of case management system processes to ensure quality control and consistency across the firm's multiple states and departments.
• Review production reports and investigate discrepancies in case management system.
• Review reports of pending billing related items to aid in follow up and escalation.
• Assist in basic administrative updates of case management system as needs arise
• Act as liaison with process owners regarding case management and reporting needs.

Qualifications

• Tech savvy a must, including Microsoft Excel
• Capable of developing systems and procedures with little oversight
• Willing to ask questions and get hands dirty
• Comfortable taking ownership and proposing unique solutions
• Strong verbal and written communication skills
• Ability to multi-task; detail oriented with strong organizational skills
• Ability to work independently, in team setting and get along well with others
• Minimum of 3 years working in a professional office environment
• Prior experience working at a law firm not required, but a huge plus.

Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at [email protected] to request an accommodations.

Location

Garden City office, hybrid eligible after 90 days