Business Operations Specialist - The Cydio Group : Job Details

Business Operations Specialist

This role is ONSITE Monday-Friday, 8am - 5pm PST

The Cydio Group (www.cydio.com) is an IT staffing company that has been ranked one of the fastest growing San Diego companies for over 11 years. We are in our 17th year in business and are looking for a highly organized, professional, Staffing Coordinator to join our internal team at the San Diego Mission Valley office. The Business Operations Specialist will independently carry out advanced administrative tasks and manage processes requiring a high degree of organizational skills and initiative, while working closely with our administrative and recruiting teams.

Duties and Responsibilities:

• Accurately create new records in database system for new clients and new jobs.

• Regularly post jobs on specified job posting sites/job boards.

• Relay client updates to internal team members in a timely manner.

• Participate in client calls to collect information on the jobs they are hiring for; coherently type up and disseminate those details to our internal recruiting team.

• Neatly organize and package candidate information to be reviewed by internal account managers prior to submission.

• Enter and upload candidate information and resumes into our clients' various online systems. •Run and distribute daily reports for the staff.

• Draft and format documents in MS Word.

• Collect timecards weekly from offsite contractors, sending email reminders etc.

• Run background checks, perform reference checks, and coordinate drug screening for new employees.

• New employee onboarding process and paperwork.

• Maintain paper and electronic filing systems.

• Maintain numerous complex spreadsheets in MS Excel.

• Provide administrative support to executives and entire office as needed.

• Monitor and order office supplies.

• Run errands on a regular basis such as bank deposits and office supply runs.

• Perform additional misc. tasks as assigned.

Qualifications/Requirements:

• ABSOLUTE MUST HAVE: Strong attention to detail.

• 1 year experience supporting an individual or team.

• Outstanding verbal and written communication skills.

• High degree of professionalism; impeccable customer service/interpersonal skills.

• Must be efficient and adept at streamlining and organizing.

• Able to follow very specific, precise, and complex instructions for a variety of tasks.

• Proficient in MS Office, including advanced skills in MS Word and intermediate skills in MS Excel. • Excellent computer skills; able to navigate various programs and learn new computer programs quickly.

• Fast learner; adaptable and able to multitask and handle change well.

• Able to shift priorities well.

• Good phone skills; courteous, pleasant, and professional manner over the phone.

• Able to work autonomously.

• Able to be tactful and diplomatic; able to get things done in a timely manner; and able to handle sensitive and confidential information with appropriate discretion.

• HR experience a plus.

• Reliable source of transportation during business hours is required.

• Background check performed prior to hire.

Work Environment:

• Join a team with a winning attitude in a fast moving, upbeat environment.

• High rise new office located walking distance to Fashion Valley

• Competitive compensation.

• Comprehensive benefits package including full medical/dental/vision paid by Cydio.

• 401K matching; Paid Time Off; Wellness Benefits; Paid Holidays