Business Support & Administrative Specialist - University of North Georgia : Job Details

Located in the fastest-growing region of the state, the University of North Georgia is a multi-campus university with an enrollment of nearly 20,000 students, making it one of the largest institutions in the University System of Georgia. UNG is focused on a mission of educational excellence, leadership development and community engagement opportunities that develop students into leaders for a diverse and global society. Through a variety of educational pathways that provide access and range from certificates and associate degrees to a professional doctoral program, UNG is responsive to regional education and economic development needs. Federally designated as a senior military college, one of the university's signature leadership programs is its 800-member Corps of Cadets on UNG's Dahlonega Campus.

Job Summary

The University of North Georgia is currently accepting applications for a Business Support & Administrative Specialist on the Dahlonega campus. The Business Support & Administrative Specialist in the Office of Academic Affairs provides the Business Manager with direct administrative and budgetary support, which includes, but is not limited to, reviewing, tracking, and processing documentation for approval and monitoring spending within the Office of Academic Affairs and all units under Academic Affairs. Internally and externally, the specialist acts as the primary point of contact for the Office of Academic Affairs and assistance for questions or concerns directed to Academic Affairs. In addition to background checks for all cardholders, O.C.G.A. 50-5-83 requires a credit check on all employees issued a purchasing card. Additionally, credit checks must be run at the time of PCard renewal.

Responsibilities

* Provide budgetary and administrative support to the Academic Affairs Business Manager to include but not limited to:

* Review all part-time agreements and pay entry each semester to ensure pay is correct.

* Review all budget amendments.

* Create agreements for faculty each summer, ensuring correct salary.

* Review, process, and track all department travel for units in Academic Affairs (which is almost 70% of the institutions budget).

* Review, process, and track all Foundation Check Requests.

* Work with the Business Manager to ensure AA budgets and all budgets under AA are balanced and properly utilized in the best interest of the departments.

* Assist in tracking mid-year spending requests for AA units

* Assist with bi-annual training for budget managers and admins to ensure policies are being followed and provide any new guidelines for processes for personal and not personal changes.

* Performs all purchasing and p-card transactions for the Office of Academic Affairs needs, monitors expenditures, and reconciles monthly budgets. Review, log, and route documents received by Academic Affairs to include MOUs, PAFs, travel forms, faculty agreement forms, check requests, and purchase requisitions. Additional support to the budget manager as needed.

* Manage the Business Managers calendar by scheduling and tracking appointments and monitoring schedules to ensure that all appointments flow smoothly.

* Serves as primary point of contact for internal and external constituents who contact the Office of Academic Affairs (to include university system staff, Board members, legislators, community partners, alumni, students, parents, faculty, staff).

* Other job-related duties as assigned.

Knowledge, Skills, & Abilities

* Knowledge of current office software in a Windows environment.

* Knowledge of SharePoint or similar software for curriculum management.

* Possess strong oral and written communication skills.

* Excellent interpersonal and teamwork skills.

* Strong public relations and organizational skills.

* Dependability, flexibility, attention to detail and accuracy, and the ability to be professional in manner and dress.

* Ability to multi-task, manage workload, meet deadlines, and maintain confidentiality.

Required Qualifications

* Bachelor's degree required.

* At least two (2) years' of office administration experience required;

* Or equivalent combination of education and experience.

Preferred Qualifications

* Experience within a university setting preferred.

Required Documents to Attach

* Resume

* Cover Letter

* Contact information for three professional references.

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at

Institutional Values

The University of North Georgia, a regional multi-campus institution and premier senior military college, provides a culture of academic excellence in a student-focused environment that includes quality education, service, research, and creativity. This is accomplished through broad access to comprehensive academic and co-curricular programs that develop students into leaders for a diverse and global society. The University of North Georgia is a University System of Georgia leadership institution and is The Military College of Georgia. More details on the UNG Mission, Values, Vision, and Culture can be found at

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of North Georgia, as determined by University of North Georgia in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Equal Employment Opportunity

The University of North Georgia, a unit of the University System of Georgia, is an Affirmative Action/Equal Opportunity employer and does not discriminate on the basis of race, color, gender, sex or national origin, age, disability, religion, genetics or veteran status. Georgia is an open records state. Also, UNG is a federal contractor and desires priority referrals of protected veterans.

Other Information

* This position has financial responsibilities.

* This role is considered a position of trust.

* This position requires a purchasing card (P-Card).

* Please note: the University of North Georgia career board updates daily, positions are subject to be removed without prior notice or before the posting expires.

Background Check

* Position of Trust + Education & Credit