Business Support Coordinator - Novo Nordisk : Job Details

Business Support Coordinator

Novo Nordisk

Job Location : Clayton,NC, USA

Posted on : 2024-12-18T06:02:08Z

Job Description :

About the Department

At Novo Nordisk, we want to make a difference. For more than 100 years, we have led the way in diabetes care. Being part of Novo Nordisk allows our employees to embark on life-changing careers, and the opportunity to help improve the quality of life for millions of people around the world.

In NC, we operate three pharmaceutical manufacturing facilities that are responsible for fulfilling different steps in our injectable and oral treatment supply chains. Our Product Supply Aseptic Manufacturing (PS AM) facility in Clayton, NC is a 457,000 square foot aseptic fill and finish site that is responsible for producing innovative, injectable diabetes and obesity treatments. At PS AM, you'll join a global network of manufacturing professionals who are passionate about what they do.

What we offer you:

  • Leading pay and annual performance bonus for all positions
  • All employees enjoy generous paid time off including 14 paid holidays
  • Health Insurance, Dental Insurance, Vision Insurance – effective day one
  • Guaranteed 8% 401K contribution plus individual company match option
  • Family Focused Benefits including 12 weeks paid parental & 6 weeks paid family medical leave
  • Free access to Novo Nordisk-marketed pharmaceutical products
  • Tuition Assistance
  • Life & Disability Insurance
  • Employee Referral Awards

At Novo Nordisk, you will find opportunities, resources, and mentorship to help grow and build your career. Are you ready to realize your potential? Join Team Novo Nordisk and help us make what matters.

The Position

Performs administrative, clerical & process support. Assists the Director &/or department leadership team in document controlling, scheduling, meeting logistics, social activities, travel coordination, presentation development, onboarding & KPI tracking. This position will work alongside the Business Support Director & require a high level of confidentiality.

Relationships

Director, Business Support.

Essential Functions

  • Own/lead projects as assigned under direction of Business Support Director
  • Oversight of project flow process, through origination to completion within the defined scope, cost & time constraints
  • Own calendar, manage schedule, anticipate needs & effectively manage director's time, while meeting the needs of the customer
  • Maintain & create reports/department metrics using Excel & PowerPoint, SharePoint, Teams
  • Responsible for process to update business support targets & presentation of status to department management
  • Ability to plan, design & execute both moderate to meetings/off-site events, as well as virtual meetings & events
  • Create, design &/or edit presentations for meetings & events
  • Plan all internal meetings & events for the department; manage the agenda, logistics, presentations, coordinate output & actions, catering & off-site dinners
  • Prepare & submit expense reports on behalf of BS management in compliance with NNPILP policies
  • Manage & coordinate complex travel arrangements & itineraries while ensuring flights, accommodations, ground &/or rental transportation are reserved
  • Support the Business Support team with tasks & social activities as needed
  • Support New Hire Onboarding activities for newly hired Business Support employees, to include contingent workers: ensuring initials have been assigned to support system access requests, set-up of workspace (desk, phone, required IT equipment), welcoming new employee/contingent worker & other related support as needed
  • Order & maintain supplies needed to support the IFP Business Support department
  • Set up & maintain 5S standards for documentation, admin & storage areas
  • Support Business Support projects through data collection & analysis & translate into visual dashboards
  • Support internal NN media campaigns related to Business Support
  • Suggests & implements process improvement & standardization updates
  • Exercise excellent communication skills to represent the department
  • Perform a wide range of administrative duties confidential in nature
  • Partner & collaborate closely with local colleagues
  • Follow all safety & environmental requirements in the performance of duties
  • Champion the Novo Nordisk Way
  • Other accountabilities, as assigned

    • Physical Requirements

    Ability to work in an open office environment with the possibility of frequent distraction. Ability to travel up to 10% of the time. (% can change on a case-by-case basis based on the role.)

    Qualifications

  • Bachelor's Degree in a related field or an equivalent combination of education & experience required
  • Minimum of four (4) years of experience in an administrative field, preferably in a pharmaceutical environment preferred
  • Ability to problem solve & navigate complex assignments preferred
  • Strong knowledge & experience using Microsoft Office applications including: Word, Excel, PowerPoint & Outlook required
  • Pharmaceutical experience a plus a plus
  • Demonstrates excellent organizational & planning skills with a high level of attention to detail required

    • We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

    At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we're life changing.

    Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

    If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-###-####. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.

    Apply Now!
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