C-SUITE EXECUTIVE ASSISTANT - Mack & Associates : Job Details

Join a distinguished financial services firm as C-Suite Executive Assistant, where you will play a pivotal role in supporting senior leadership. This position offers a unique opportunity to work in a high-caliber, fast-paced environment, providing comprehensive executive support to two C-level executives. The team is seeking a polished, detail-oriented professional who excels in maintaining confidentiality, demonstrating initiative, and managing responsibilities independently with minimal oversight. If you are a driven and adaptable individual looking to contribute to the success of a dynamic firm, we encourage you to apply. This role offers hybrid work flexibility and a competitive salary of $100-125k, commensurate with experience.

Key Responsibilities of the C-Suite Executive Assistant:

• Proactively manage executives calendar, coordinating high-level meetings and appointments across multiple locations.
• Oversee travel arrangements and prepare necessary materials for internal and external engagements.
• Ensure timely and accurate submission of expense reports.
• Occasionally assist with personal matters, including scheduling family appointments.
• Serve as a trusted gatekeeper, exercising discretion and professionalism in all interactions.
• Provide flexibility and responsiveness, especially when the executive is in town or during periods of critical deadlines.
• Collaborate with other Executive Assistants, particularly in support of board meetings and firm-wide events.
• Assist with minor scheduling requests and routine expense reports.

Qualifications of the C-Suite Executive Assistant:

• Minimum of 5 years of administrative experience, preferably supporting C-level executives.
• Exceptional organizational skills with a keen attention to detail and the ability to manage competing priorities in a fast-paced environment.
• High level of maturity, discretion, and the ability to work effectively as part of a collaborative team.
• Comfortable working in a hybrid model, with flexibility to adjust based on leadership needs and occasional personal tasks.
• While no degree is required, experience in demanding, high-expectation environments is essential.

P-15