Location : 1327 S Baxter Ave, TylerJob Type: Full-Time RegularJob Number: 00707Department: Institutional AdvancementOpening Date: 11/20/2024Number of Months: 12Tyler Junior College gives equal consideration to all applicants for admission, employment and participation in its programs and activities without regard to race, color, religion, national origin, gender, gender identity, gender expression, sexual orientation, age, marital status, disability, veteran status or limited English proficiency (LEP). Description The Campaign Coordinator is a full-time 12-month position dedicated to management of operations for the Centennial Campaign (Campaign) in support of Tyler Junior College (College) and the Tyler Junior College Foundation (Foundation). This position is responsible to the Director, Advancement Operations (Director). The Campaign has been developed collaboratively between the College and Foundation, a $110 million support organization for the College, the largest of its type in the State of Texas. Essential Functions and Duties Primary Responsibilities
- Serving as the Campaign liaison between professional counsel and College personnel including the Director and VP, Institutional Advancement (VP).
- Managing all Campaign scheduling including appointments with prospective donors and ongoing meetings for volunteer campaign committee and task forces, professional counsel and appropriate College personnel.
- Providing administrative support of various meetings associated with Campaign including agenda development, status report, minutes and follow up correspondence and materials.
- Working with Director and VP and other personnel and external vendors on the development and production of Campaign collateral materials to support both leadership and public phases.
- Working with Director to develop and produce prospective donor lists and ongoing Campaign reports.
- Providing proposals for prospective donors, which includes the drafting and editing of correspondence and support materials.
- Preparing pledge agreements for Campaign and endowment agreements as needed.
- Receiving pledge agreements and reviewing commitments with Director to ensure accurate entry into CRM system.
- Drafting Campaign correspondence including proposal follow up and thank you letters as well as stewardship correspondence.
- Facilitating with Manager, Donors Relations and Special Events all campaign related events for leadership and public phases including development of invitations, guests lists and procedure for RSVP tracking.
- Working with appropriate College personnel to prepare mass appeals during public phase including mailings, emails and social media.
- Remaining knowledgeable about Campaign plans, procedures, timelines and funding priorities.
- Serving as contact for all constituents connected to Campaign.
- Ordering and maintaining Campaign supplies.
- Maintaining and tracking Campaign budget.
- Maintaining confidentiality for all Campaign information, files, documents and reports.
CompetenciesKnowledge, Skills, and AbilitiesCollaboration/Teamwork, Computer Software Skills, Organizational Skills, Customer Service, Interpersonal Skills, Written and Oral Communication, Project and Time Management SUPERVISORY RESPONSIBILTIESNo direct supervisionWork Environment: Regular work required outside of normal business hoursPhysical Demands: Sitting, walking, standing, lifting, operating light equipment, drivingTravel Required: Yes - moderateIf travel is required, candidate must have and maintain a current valid Texas driver's license and an acceptable driving record Qualifications Required EducationBachelor's Degree in a related field Required ExperienceThree years of direct experience in administrative management.Preferred Experience
- Experience in providing high level of operational management of projects
- Familiarity with Blackbaud RE NXT or advancement CRM
Additional Job Specific Requirements
- Three to five years of management experience in a development setting for higher education or a non-profit agency.
- Flexible schedule with some night and weekend hours required.
Supplemental Information Expectations
- Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
- Will have contact - in person, by email, or by phone - with staff, students, and the general public.
- Must exhibit a sensitivity to and an understanding of the diverse academic, socio-economic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.
- Regular and punctual attendance is an essential function of each employee.
INSURANCE (Coverage fully or partially funded by the College)Health InsuranceHealth insurance will become effective on the first of the month following 60 days of employment, provided that insurance enrollment forms are submitted. There are two plans for employees to choose from, both administered by Blue Cross and Blue Shield. With either plan, you have access to a network of over 10,000 medical and mental health providers in Texas. Both plans include a comprehensive prescription drug program through Optum Rx.Employee's premium is fully funded by the College and State. Dependent premiums are funded 75% by the College and State, and 25% by the employee.Basic Life Term Life InsuranceThe State provides employees a term life insurance policy of $5,000 with $5,000 accidental death and dismemberment.Long-Term DisabilityThis benefit is made available by the State and is fully funded by the College. Approved benefit pays 60% of insurance salary after 180-day elimination period. Benefits are paid until your return to work, reach full Social Security retirement age or are no longer considered disabled under the plan.Optional Term Life InsuranceWith this optional plan, employees may purchase one to four times their annual salary in life insurance. The College funds one times the annual salary premium not to exceed $120 annually.OPTIONAL INSURANCE (Coverage fully funded by the employee)Dental InsuranceTwo dental insurance plans are available to full-time employees and eligible dependents.Vision InsuranceThe health insurance plan covers some vision and eye health services, but does not cover the cost of eyeglasses and contact lenses. Additional vision insurance is offered to full-time employees and eligible dependents to help offset those costs.Voluntary Accidental Death and DismembermentThis optional benefit provides additional financial support when there is an accidental death or injury of a certain type.Short-Term Disability If claim is approved, this optional benefit pays 66% of monthly salary after a 30-day elimination period up to five months.Cancer/Intensive Care Plan/Heart Plan/Accident PlanSeveral optional plans are available to employees and eligible dependents through AFLAC.Dependent Term Life InsuranceAn optional term-life insurance policy of $5,000 with accidental death and dismemberment is available for all eligible dependents.Tobacco User PremiumAll participants enrolled in a Texas Employees Group Benefits Program (GBP) health plan must be certified as a tobacco user or non-user. Tobacco users of any age - adults and minors - are charged the $30 tobacco user premium each month.RETIREMENTRetirement The Teacher Retirement System of Texas (TRS) is provided and required for all full-time employees. Full-time faculty an eligible administrative employees may elect the Optional Retirement Program (ORP) as an alternative to TRS.TJC Alternative Retirement PlanThe College contributes on a monthly basis 4% of a full-time employee's salary into an alternative retirement plan administered by TIAA-CREF. Additionally, if an employee contributes 1%, 2% or 3%, the College will make a matching contribution for a total of 6%, 8% or 10% respectively. Some vesting requirements will apply.Tax-Sheltered 403(b) PlansAn optional retirement plan available to full-time employees. Employees may contribute up to the annual IRS maximum limitation in voluntary retirement savings to various approved vendors.457 Deferred Compensation Plan An optional retirement plan available to full-time employees. Employees may contribute to the annual IRS maximum limitation in this voluntary retirement savings plan.HOLIDAYS AND LEAVEVacationOnly 12-month employees are eligible to accrue vacation time on a monthly basis.
- 10 days for 1-7 years of service
- 12 days for 8-10 years of service
- 15 days for 11-15 years of service
- 20 days for 16+ years of service
Sick LeaveFull-time employees accrue 8 hours per month per contract length, with a maximum accrual of 90 days.Holidays
- New Year's Day
- Martin Luther King Jr. Day
- Good Friday
- Memorial Day
- Independence Day
- Labor Day
- Thanksgiving Day
- Christmas Eve
- Christmas Day
Reduced Operations Periods
- Spring Break (5 weekdays)
- Thanksgiving Break (5 weekdays including Thanksgiving Day)
- Winter Break (7 to 12 weekdays)
PROFESSIONAL AND CONTINUING EDUCATIONProfessional DevelopmentThe cost of tuition in selecting Continuing Education courses offered by the College may be covered under the Employee and Family Scholarship program. Additional professional development opportunities may be afforded to employees at no cost with prior supervisor approval.Enrollment in TJC Credit ClassesThe Employee and Family Scholarship, subject to availability of funds, is offered to full-time employees and their eligible dependents for applicable courses. The scholarship covers: Tuition (excludes out-of-district surcharge), General Education Fee, Student Life Fee, Health Services Fee, Registration Fee, Parking Fee, Distance Education Fee, Lab Fee and the College Preparatory Fee.The Tuition Exemption program allows for the exemption of all tuition and fees for credit courses and approved non-credit courses for full-time employees meeting applicable guidelines.OTHER BENEFITSTJC Event AttendanceFree admission to regular season College sporting events for employees and immediate family.Free admission for two to most cultural arts events on campus.Library UseEmployees may utilize the Vaughn Library and Learning Resource Center.Fitness Facility UseEmployee and immediate family use of the Apache Recreation Center - an indoor weight and exercise center, 18-hole disc golf course, covered basketball course, and outdoor ping-pong table and cornhole. The cost is $5 per ID.Disclaimer: These benefits are subject to change without notice. The College reserves the right to change, modify and/or terminate any program with or without reason or notice. This is intended for informational purposes only and does not constitute any agreement on the part to Tyler Junior College to provide employment to or benefits for the prospective employee.
