CARE Connections Program Assistant - Southwestern Oregon Community : Job Details

Primary PurposeJoin our teamand enjoy a work-life balance like no other! With 12 holidays, paid Fridays off in the summer, a generous winter break, ample vacation and sick leave, you'll have the time to recharge and thrive. We invite you to join Southwestern Oregon Community College in fulfillingour mission by supporting the cultural and educational needs of our diverse communities.We also offer exceptional insurance plans, including contributions to an HSA, affordable medical, dental, and vision plans, and so much more. Apply now and experience the benefits of a caring community college that values your time and well-being.PURPOSE OF POSITIONTo work with the CARE Connections CCR&R program to provide administrative supports, including program support, training support, and referral support for parents and Early Care and Education Professionals.Description of Essential FunctionsProgram Support (40% of Time)* Fulfill role as initial contact to assist early care and education professionals in accessing CCR&R resources, including training, consultation, and navigation of state systems.* Connect early educators to other Care Connections staff for coaching, participation in Spark, Baby Promise, Preschool Promise, and other support programs.* Consistently use excellent interpersonal skills and flexibility in working with early care and education professionals, including child care providers and certified center staff, children, parents, college students, partners, and SWOCC staff to promote positive relationships.* Meet regularly and coordinate with other staff members to ensure program continuity.* Document all calls, referrals, and follow ups as required by contract.* Work with other Care Connections staff members to support business transactions, including requisitioning funds, purchasing, and collecting and providing documentation to business office.* Complete appropriate data entry, forms, and reports that may include quarterly reports, attendance reports, accident/incident reports, and/or suspected child abuse reports.Training (30% of Time)* Coordinate and, as appropriate, facilitate mandatory standardized trainings for Early Educators.* Provide or coordinate First Aid & CPR training opportunities for early educators.* Utilize the Oregon Registry Online (ORO) system as the main calendar and tracking tool for trainings and professional development opportunities.* Support development of newsletter and other communications regarding trainings.* Schedule and/or provide trainings required to assist Early Educators to move forward on their Oregon Registry professional goals.* Work with Southwestern's Community Education department to schedule and provide appropriate paperwork for all educational opportunities provided.* Participate in planning the annual Retreat by the Lake conference for Early Educators.Resource & Referral for Parents and Early Care and Education Professionals (30% of Time)* Provide resource and referral information to those seeking information on Child Care and/or becoming an early care and education professional.* Make use of databases to give correct information.* Ensure that local data is current by completing provider updates and ensuring database entries are accurate and up to date.* Produce flyers, social media posts, newsletters and materials for families and community members as required.Performs Other Duties and Special Projects as Required/AssignedRequired Knowledge, Skills and AbilitiesREQUIRED QUALIFICATIONSHigh School Diploma or equivalent.A minimum of two (2) years working with professional clerical/office experience.Successful applicants for this position must possess the following knowledge, skills and abilities, or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation:* Knowledge in the field of early childhood development and adult learning.* Knowledge of community social service agencies, education, and training options available to assure accurate information is given in resource and referral.* Ability to act in a professional manner; exercise good judgment at all times and interact with internal and external constituencies in a manner that consistently builds positive relationships. Ability to work effectively and sensitively with individuals of diverse cultural backgrounds, perspectives, and abilities.* Effective oral and written communication skills. Ability to communicate with demonstrated listening skills. Knowledge of grammar, spelling and correct English. Ability to proofread.* Sufficient knowledge to understand and learn terminology used in childcare provider certification.* Knowledge of general office procedures with knowledge of safe and effective operation of standard office equipment and ability to follow safety procedures and maintain work area in a clean and orderly manner.* Ability to maintain confidentiality of department records and/or information as requested.* A level of computer literacy sufficient to use software such as word processing, spreadsheets and databases to produce correspondence, documents, and reports as required by the position. Intermediate knowledge of Microsoft Office. Ability to use virtual platforms such as Zoom, Skype, Adobe Connect, Go To Meeting, etc. to conduct meetings and trainings. Ability to learn new software application programs easily.* Ability to read, review, understand, and apply concepts presented in training programs, conferences, federal regulations, professional literature, and other related materials pertaining to federal grants.* Maintain and promote ethical responsibility by following the NAEYC Code of Ethical Conduct.* Maintain confidentiality.PREFERRED QUALIFICATIONSApplicants for this position possessing one or more of the following knowledge, skills and abilities with receive preferred consideration through the selection process.Associate's degree in Early Childhood Education or related field OR step 9 on the Oregon Registry. Minimum of one (1) year experience working in a program focused on child care/Early Childhood Education working with providers, early childhood educators, and families with young children.Experience in providing adult education.Fluent in a language other than English (Spanish, Russian, etc. ).SPECIAL REQUIREMENTS OR LICENSESHold or ability to obtain valid driver's license and meet the college's insurance requirements.Hold or ability to hold an Infant Child CPR/First Aid certification.Must be able to pass Oregon Child Care Central Background Registry/finger printing and SWOCC background check.Additional Job InformationJOB TITLE: CARE Connections Program AssistantLOCATION: Coos and Curry CountiesFTE: Full-Time (.80 to 1.00 FTE)DEPARTMENT: Care ConnectionsPAY GRADE:F ($14.29 - $15.78 at initial hire)EXEMPTION STATUS:Non-exemptPHYSICAL REQUIREMENTS: EnclosedREPORTS TO: Care Connections Program DirectorCLASSIFICATION: ClassifiedREVISION DATE: January 2024SUPPLEMENTAL INFORMATIONSouthwestern Oregon Community College only accepts applications through this online application system. We want you to be successful in applying with us. We highly encourage you to complete and submit your application in advance of the deadline.For assistance with this, please email [email protected]. For technical assistance with your application, please call (855) ###-####.Please note: We recognize that our application process can be lengthy, so before you begin, please read all of the stated requirements to determine if you meet them. Applicants must meet all of the stated minimum/special qualifications and additional requirements to be considered for this position. Based on your responses to the qualifying questions, the system may automatically screen you out from further consideration.Required documents must be provided at the time of application. Please remove any personal information such as photographs, date of birth, gender, social security number, and other protected information from your documents. Documents containing protected information will be considered incomplete. Incomplete applications will not be considered.Positions are subject to budget consideration and approval. For the candidate who is hired into this position, salary placement will be based on guidelines in administrative policies and procedures or collective bargaining agreements (as applicable). For this reason, please be sure to include everything in your application that you want the college to consider towards placement.The college does not sponsor employees in the visa application process if they intend to use this as their means to work in the United States. This means that all required work visas must be in place and supported by appropriate evidence to be employed by Southwestern.Final candidates will be subject to a criminal background check as part of the employment process.* -------------------------------------------------------------------------------------------------------------------REASONABLE ACCOMMODATION STATEMENTReasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.This job description is a general description of essential job functions. It is not intended as an employment contract nor is it intended to describe all responsibilities, skills, effort, or work conditions associated with the job someone in this position would perform. All employees of Southwestern Oregon Community College are expected to perform tasks as assigned by Southwestern Oregon Community College supervisory/management personnel regardless of job title or routine job duties.* -------------------------------------------------------------------------------------------------------------------VETERAN'S PREFERENCE STATEMENTApplicants are eligible to use Veteran's Preference when applying with Southwestern Oregon Community College in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-###-#### and 105-###-####. Preference will only be given if the applicant meets the minimum qualifications and any special qualifications for the position and electronically attach the required documentation at the time of application.DOCUMENTS REQUIRED:* MEMBER COPY 4 of the Certificate of Release or Discharge from Active Duty (DD Form 214 or 215) - OR - Letter from the US Dept. of Veterans Affairs indicating a non-service connected pension.* Disabled Veterans must also submit a copy of their Veterans disability preference letter from the Department of Veterans Affairs.* You can request copies of your military service record through the National Archives website at: information regarding Veteran's Preference qualifications, visit the following website: is the policy of Southwestern Oregon Community College Board of Education that there will be no discrimination or harassment on the grounds of race, color, gender, marital status, sexual orientation, religion, national origin, age, political affiliation, parental status, veteran status or disability in any educational programs, activities or employment. Persons having questions about equal opportunity and nondiscrimination should contact Vice President of Administrative Services in Tioga 512. Phone 541-###-#### or TDD 541-###-####. All other issues, concerns, and complaints should also be directed to the Vice President of Administrative Services for referral to the appropriate Manager.Annual Campus Crime/Annual Fire Safety (Clery Act) ReportThe Jeanne Clery Disclosure for Campus Security Policy and Campus Crime Statistics Act (formerly the Campus Security Act) is a federal law that requires institutions of higher education to disclose campus security information, including crime statistics for the campus and surrounding area. As a current or prospective Southwestern student or employee, you have a right to obtain a copy of this information. You may review this information here: Annual Campus Crime/Annual Fire Safety (Clery Act) Report. You may also obtain a hard copy of this information upon request by contacting Administrative Services at 541-###-####.