CASUAL CLERICAL ASSISTANT - City of Vero Beach, FL : Job Details

Salary: $14.87 HourlyLocation : Vero Beach, FLJob Type: PART-TIME CASUALJob Number: 00764Department: PLANNINGOpening Date: 09/30/2024PRIMARY FUNCTIONS Under close supervision, performs a variety of clerical tasks in support of business operations within a department or division; and performs related duties as assigned. PRINCIPAL RESPONSIBILITIES The following duties have been provided as examples of the essential types of work performed by positions within this job classification. Management reserves the right to add, modify, change or rescind work assignments as needed.

• Answers multiple phone lines and responds to caller's questions or directs the call to the appropriate party.
• Greets visitors; responds to questions, provides information, documents, instructions or directs visitor to appropriate party.
• Responds to requests for information via mail, phone or in-person; gathers appropriate forms and documents; searches for and copies documents from archived records and forwards to requestor.
• Opens, sorts and distributes incoming mail and processes outgoing mail.
• Maintains inventory of supplies and prepares a list of supplies to be ordered.
• Copies, distributes and files paperwork such as meeting minutes, contracts, performance review forms, timesheets and general correspondence.
• Performs data entry into automated programs to track activities, applications, filings, violations or other data.
• Prepares correspondence, memos, forms and reports using word processing software.
• Maintains records of fees collected from the public and balances cash receipts.

KNOWLEDGE, ABILITIES AND SKILLS

• Knowledge of standard office principles and procedures.
• Knowledge of the basic capabilities and functions of standard software applications including word processing and spreadsheets.
• Knowledge of basic math principles.
• Knowledge of principles of business English, grammar and punctuation.
• Knowledge of principles of customer service and telephone etiquette.
• Knowledge of record keeping/file maintenance practices and procedures.
• Ability to understand and follow oral and written instructions.
• Ability to use of various office machines including phone, fax, copiers, calculators and in operating personal computers and Microsoft Office applications.
• Ability to touch type and to accurately record and retrieve general information.
• Ability to establish and maintaining effective working relationships with those contacted in the course of work.
• Ability to communicate effectively with others, both orally and in writing.

OTHER JOB CHARACTERISTICS:

• Work is performed in an office environment.
• Frequent use of computer and peripherals, standard software applications, calculator, telephone, fax and copier.

EDUCATION, EXPERIENCE, LICENSES, CERTIFICATIONS EDUCATION AND EXPERIENCE:The equivalent of a High School diploma and six (6) months clerical support experience; or an equivalent combination of training and experience. LICENSES/CERTIFICATIONS: Some positions may require a valid Florida driver's license.The City of Vero Beach provides a wide array of benefits to meet the diverse needs of our employees. Our comprehensive benefit programs include medical, dental and vision plans; life insurance coverage for you and your dependents; employee long term disability coverage; flexible spending plans for medical reimbursement and dependent care; an employee assistance program for you and your dependents; a voluntary 401a Retirement Plan with generous employer contribution, and voluntary 457(b) tax-deferred compensation and ROTH IRA plans to supplement your retirement. We also provide an extensive wellness program that includes health fairs and much more!