CDOC Only - PROGRAM ASSISTANT I - State of Colorado : Job Details

Salary: $4,362.00 - $6,979.00 MonthlyLocation : Crowley County, COJob Type: Full TimeJob Number: 5126 PA I AVCF 1/2025Department: Department of CorrectionsOpening Date: 01/14/2025Closing Date: 1/27/2025 4:00 PM MountainFLSA: Determined by PositionPrimary Physical Work Address: Colorado Springs, COFLSA Status: Non-Exempt; position is eligible for overtime compensation.Department Contact Information: [email protected], 719-###-####Type of Announcement: This position is open only to classified permanent employees of the State of Colorado and individuals currently on reemployment lists.How To Apply: Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.Department InformationWho May Apply: This position is only open to permanent employees of the Colorado Department of Corrections. Job Location:The first vacancy is for the Program Assistant I Wardens Assistant at the Ark Valley Correctional FacilityColorado Department of Corrections Mission: We are a team of dynamic and diverse professionals building a safer Colorado by cultivating transformative opportunities for those under our supervision.Our Vision... Building a safer Colorado for today and tomorrow .CORE ValuesCommunity SafetyDignity, Diversity and RespectOpportunityCollaborative partnershipsIf your goal is to build a career that makes a difference and builds greater public confidence in good government, consider joining the dedicated people of the State of Colorado. Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.In addition to a great agency and rewarding, meaningful work, we offer:

• Distinctive career advancement opportunities throughout the state system;
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans. Member Contribution Rates. Correctional Officers I-IV qualify as Safety Officers and are eligible for increased PERA benefits;
• Medical and dental health plans;
• Short and long term disability coverage;
• Paid life insurance;
• 11 paid holidays per year plus vacation and sick leave;
• Wellness program, tuition reimbursement, training opportunities and more.

Description of JobThis positions performs duties in direct support of the Warden and management team to manage the facility's staff related activities. Position serves as liaisonwith DOC Human Resources, Risk Management and Payroll/Benefits in managing facility personnel programs. Position provides technical andadministrative support to the management team to assist in meeting facility goals and mission. Position is responsible for processing confidential information and providing effective customer service for internal and external stakeholders. Position effectively communicates and shares information on behalf of the Warden, while maintaining confidentiality, utilizing appropriatecommunication methods. Position utilizes CCIC/NCIC to clear individuals requesting entry into facility. Position serves as system administratorin utilization of internal staff telephone network, working closely with the DOC Communications Office to ensure that the system is keptupdated and all staff needs are met in a timely manner.Primary job responsibilities include, but are not limited to:

• Establishes the procedures necessary for the implementation of the policies and procedures of CDOC and AVCF as they relate to the administrative support to various work units;
• Provides staff services for facility by interpreting procedures and rules as outlined in Administrative Regulations, Implementation/Adjustments, Operational Memorandums, and/or through clarification from offices of authority;
• Facilitates facility transitional duty program by coordinating all transitional assignments with Warden or Associate Warden, Risk Management and area supervisors, maintaining list of those on transitional duty, tracking dates during which these assignments are in effect, and ensuring required updates are received from employees to maintain compliance with work restrictions;
• Publishes transfer announcements, prepares advertising for open positions, maintains job announcements, provides orientation for newly hired staff; provides instruction on supervision for staff who have promoted into positions where supervision is a new task;
• Collaborates with managers on staffing of positions, preparing monthly activity worksheet showing internal and external movement of employees assigned to facility positions; entering all facility movement into the electronic system (HRMES) including Personnel Change Report, Position Descriptions, Performance Management Plan;
• Other duties, as assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal RightsMinimum QualificationsFour years of *general clerical experience which must include one (1) year of high level clerical experience. This experience must be clearly described, in your own words, within the work experience section of your application to meet this requirement.*General clerical duties may include the accurate and timely completion of processing documents and information; data entry; printing, scanning, and making copies; scheduling; accepting reservations or registrations; arrange meeting logistics and equipment; reception and intake; record keeping, filing and maintenance; answering multi-line phones and relaying messages; and general administrative tasks in an office support environment.**High Level clerical duties may include: document creation, word processing; create and revise office procedures; compiling and formatting the content for program materials such as annual reports and newsletters; screening documents and supporting information to determine eligibility, authenticity, or identity; accounting for the unit's allotted funds by authorizing operating expenditures (This is not a substitution for completing the work history section of your application).SubstitutionsCollege or university course work in Criminal Justice, Business, or related field may substitute on a year-for-year basis for the experience. You must submit a copy of your unofficial transcripts with your name, college name, degree and date conferred in order to receive credit.Ensure that the 'Work Experience section of the application is complete and contains all relevant work experience related to the position that you are applying for. This information will be used to help determine compensation for the position. See resume statements cannot be accepted in lieu of the work experience section of the application. Additional work experience will not be accepted after the job announcement close date for compensation purposes. Required Competencies:

• Excellent customer service and interpersonal skills;
• Superb written and oral communications skills;
• Self-directed and motivated work ethic;
• Strong analytical skills;
• Impeccable organizational skills and compelling attention to details;
• Ability to research and gather data;
• Ability to multi-task;
• Ability to read and comprehend the English language;
• Ability to effectively communicate fluently in English both verbally and in writing;
• Ability to create accessible documents and technical content that follows plain language guidelines with accessibility in mind.

Preferred Qualifications:

One (1) year experience of *high level clerical duties. *High Level clerical duties may include: document creation, word processing; create and revise office procedures; compiling and formatting the content for program materials such as annual reports and newsletters; screening documents and supporting information to determine eligibility, authenticity, or identity; accounting for the unit's allotted funds by authorizing operating expenditures;

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Suite (Gmail, Docs, Sheets, Drive);

Ability to interpret complex rules, regulations, policies, procedures and guidelines;

Experience working with confidential information;

Experience tracking and managing a budget.

ONLY APPLICANTS WHO MEET THE MINIMUM AND SPECIAL QUALIFICATIONS FOR THE VACANCY WILL BE INCLUDED IN THE COMPARATIVE ANLAYSIS PROCESS.If you are using education to meet the minimum qualifications, you MUST attach a copy of your unofficial college transcript to this application that include your name, name of the institution, degree, and date conferred (in pdf or jpg format).IMPORTANT INFORMATIONThe Assessment Process: Your application will be reviewed to determine if you meet the minimum Qualifications (MQ's). Applicants that meet MQ's will be included in the Comparative Analysis process. Colorado Revised Statutes require that state employees are hired and promoted through a comparative analysis which may include, but is not limited to, a suitability screening, eSkills Assessment, oral assessment, written performance assessment or it may include a review of your application material and your responses to any supplemental questions by a Subject Matter Expert (SME) to assess and rank applicants in order to establish an eligible list for referral to the hiring manager for final consideration.Be sure the Work Experience section of your application is complete and specifically addresses your qualifications, experience, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, Required Competencies and Preferred Qualifications as listed above. Resumes and see resume statements will not be accepted in lieu of the Work Experience section of the application. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your score, rank or inclusion in the final pool of eligible applicants.Employees who are rehired or reinstated within six months of their separation will return at either their previous pay rate if hired into the same class level or based on their time in the class series, whichever is higher. Those rehired or reinstated after six months' separation will be calculated using the same formula for new hires and promotions. If you have transcripts, a license or other relevant documentation regarding your qualifications, upload and attach copies to your application. If an unofficial copy of transcripts is being submitted at the time of application, transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.Under the Job Application Fairness Act (SB 23-058), applicants may redact information from certifications and transcripts that identify their age, date of birth or dates of attendance from an educational institution. In order to process a background investigation, your application must include at least (10) ten years of the most current work experience unless experience related to the job for which you are applying is later than (10) years. Failure to provide this information could result in delays and/or elimination from the background investigation processToll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV technical support at 855-###-#### Mon-Fri between 6 am and 6 pm (Pacific Time). Helpful hints: if you are having difficulty uploading or attaching documents to your application first, ensure your documents are PDF or Microsoft Word files and second, close the document before you attempt to upload (attach) it.**You are encouraged to print a copy of this announcement for your records**Conditions of Employment:Per 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The CDOC shall not promote anyone who may have contact with a resident who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph; The agency shall consider any incidents of sexual harassment in determining whether to promote anyone who may have contact with offenders or residents.Successful completion of a background investigation is required. Should applicant's background reveal criminal charges, it shall be the responsibility of the applicant to provide the Department of Corrections with written/official disposition of any charges.The CDOC is committed to a work environment free from illegal drugs and alcohol. Employees (see exception below) may use marijuana in their personal time but are prohibited from working while under the influence of any substance, including marijuana. A drug test will be administered to all new employees; employees must successfully pass. Random drug screening will occur throughout employment. Exception: Peace Officer Standards and Training (POST) certified employees are prohibited from the use of marijuana. Health care professionals must check their licensing requirements regarding marijuana use.Appeal Rights: If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director.An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ([email protected]), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.###.####) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action.For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) ###-####; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.Supplemental InformationAfter submitting an application, you should receive an email acknowledging your submission. If you do not get the email, please check to ensure you have actually submitted the application and typed the correct email address on the application.Include a working email address on your application; one that is checked daily as time sensitive correspondence WILL take place via email. You may receive email notifications from a Colorado Dept. of Corrections employee or from this email address: [email protected]. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email; if you do not receive correspondence soon after the closing date or if you have questions about this job announcement, please contact Molly Halbach at us. SCHEDULED DATES OF POSSIBLE APPLICANT ASSESSMENTS (I.E., EXAMS, ORAL BOARDS, WRITTEN EXAMS) WILL NOT BE MADE UP. IF YOU FAIL TO SHOW AT THE APPOINTED DATE/TIME, MAKE-UPS WILL NOT BE ALLOWED. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.The Colorado Department of Corrections is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our Employee Relations Specialist, Ana Andersen, at [email protected] or call 719-###-####.ALL DEPARTMENT OF CORRECTIONS FACILITIES AND BUILDINGS ARE TOBACCO FREE. WE STRONGLY ENCOURAGE PROTECTED CLASSES TO APPLY. The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the Print icon.01 Are you a current Colorado Department of Corrections employee? If not, you are not eligible to apply for this Departmental Promotional position.

• Yes
• No

02 If you are using college course work to meet the minimum qualifications for this position, a copy of your official (or unofficial) transcript noting degree type and date conferred/awarded is required by the application deadline. Have you attached/uploaded your transcripts?

• Yes, I have attached my transcripts.
• No, I am not using college course work to meet minimum requirements for this position.

03 Please describe, in detail, your one (1) year experience, including dates, of *high level clerical duties. *High Level clerical duties may include: document creation, word processing; create and revise office procedures; compiling and formatting the content for program materials such as annual reports and newsletters; screening documents and supporting information to determine eligibility, authenticity, or identity; accounting for the unit's allotted funds by authorizing operating expenditures (This is not a substitution for completing the work history section of your application). 04 Based on the job description, required competencies and preferred qualifications in the job announcement, clearly describe why you are the best candidate for this position. Include how your accomplishments, qualifications, skills, areas of expertise, personal characteristics, etc., make you a good fit for this position. (NOTE: this information does not substitute for the completion of the employment history of your on-line application or used to determine if you meet the minimum qualifications.) 05 Ensure the Work Experience section of your application is complete and contains all information needed to determine if you meet the minimum qualifications. Resumes and see resume statements will not be accepted in lieu of the Work Experience section of the application being completed.Do you acknowledge this?

• I so acknowledge.

06 Certification and Confidentiality Statement I certify that: I understand that this, my completed Application, the attached Supplemental Questions, and my responses are confidential and that I have neither consulted with others nor received assistance in the preparation, writing, or editing of my responses and the information contained herein is in my own words and was prepared and completed solely by me and only me. All the information I have provided herein is true, complete and correct to the best of my knowledge and belief, and is made in good faith. I have not communicated the confidential information of this, my Application and the attached Supplemental Questions in any way to other candidates, potential candidates, subject matter experts, or any person. I understand that if the confidential information in this, my Application and the attached Supplemental Questions and/or my responses, are found to have been falsified, plagiarized, or shared in any way, I may be disqualified or removed from the position if appointed.

• I agree to the terms and conditions of this Certification and Confidentiality Statement.

Required Question