Center for Student Involvement Administrative and Contracts Coordinator - University of Oregon : Job Details

Center for Student Involvement Administrative and Contracts Coordinator

Apply now Job no: 534554

Work type: Classified Staff

Location: Eugene, OR

Categories: Accounting/Finance, Administrative/Office Support, Student Life/Services

Department: Erb Memorial Union

Classification: Grants/Contracts Technician

Appointment Type and Duration: Regular, Ongoing

Salary: $19.29 to $29.08 per hour

FTE: 1.0

Review of Applications Begins

October 17, 2024; position open until filled

Special Instructions to Applicants

Along with your application, please submit a cover letter that clearly communicates how you meet each of the outlined qualifications as well as a current resume that includes dates of employment.

Any application missing the above documents/information may be considered incomplete. In order to ensure consideration, please submit your application materials prior to or on the listed review date.

We encourage you to apply, even if you don't think you meet every one of our preferred qualifications--use your application to let us know what excites you about the role and what transferable skills or other qualities you would bring.

Department Summary

The Erb Memorial Union (EMU) is a department of the Division of Student Life. The EMU is a multifaceted auxiliary service that employs over 90 professional staff and 400 student staff, and serves over 15 thousand daily users during the academic year. The EMU welcomes students, faculty, staff, the community and visitors to campus, and its mission is to provide learning experiences and opportunities for personal growth in an open, inclusive, and resource-rich community where students and staff collaborate to inspire and sustain extraordinary programs and services that promote diversity and social interaction. The EMU is student centered and is operated in collaboration with a student Board, who are actively involved in determining the character and scope of the department and approve the budget recommendations of all EMU services and programs.

The Center for Student Involvement (CSI) focuses on two main areas: Resource Center and Student Activities Board.

The CSI Resource Center is a unique collaborative program between the EMU and ASUO. Both ASUO student organizations and other UO student organizations will have access to advising, training, and resources in a space which they can call home. Our Vision is to be a hub of information and resources where student organizations can create, build, and connect students through fun events, services, and traditions.

The Student Activities Board, through multiple teams, creates events that are desired by the UO student population and provide students with opportunities for social and intellectual development. Event content will vary from themed parties to intimate concerts; they will include long standing traditions and adaptive new creations all to fill the needs of UO Students.

Position Summary

This position is responsible for providing contract, accounting, and administrative support to the Center for Student Involvement at the Erb Memorial Union. This position is a great opportunity for someone who would like to use their experience and understanding of financial processing tasks to work directly with students to achieve events and activities aligned with their interests. If you have not worked with contracts before specifically, there are resources on campus to guide that work, and we are enthusiastic about finding a candidate excited to help navigate the contracting process to bring student event ideas to life!

This position supports CSI operations by coordinating all aspects of the contracting process for 40-60 contracts annually (specifically entertainment contracts), assisting in the oversight of the CSI budget including day-to-day expenditures, and maintaining accurate and timely financial records. The position prepares requests for payment of invoices for all office operating and event expenses as authorized by the Program Director, which include Center for Student Involvement-sponsored events, office equipment, and supplies. The role also works collaboratively with the Program Director to reconcile the budget, keeping the Program Director up-to-date on budget expenditures and budget concerns.

The person in this position will also assist with developing/explaining policies and procedures; training, scheduling, and evaluating student staff; and assisting with the preparation and processing of travel arrangements and reimbursements. As needed they will also assist with administrative support such as scheduling meetings; aiding in event/programming preparation; conducting minor office maintenance; or representing the Center for Student Involvement in the Program Director's absence.

This position may be eligible for occasional remote work as unit needs allow.

Minimum Requirements

* 12 quarter hours (8 semester hours) of accounting courses AND two years of experience which included preparing financial reports; making annual or biennial closing entries; interpreting financial data and advising administrators; OR

* an Associates Degree in Accounting; OR

* an equivalent combination of education and experience*

* Examples of relevant work experience that could qualify include, but are not limited to: budget management, bookkeeping, invoicing, purchasing, accounts payable and/or receivable, experience with financial data entry, databases or complex systems such as those found in medical/insurance settings, contract management, etc.

If coursework/credits are part of your qualifications for this position, please provide transcripts (official or unofficial) for all required and/or related courses; all courses must be from accredited colleges, universities, or private vocational schools.

Professional Competencies

* Strong interpersonal and collaboration skills.

* Strong customer service skills.

* Ability to take initiative, demonstrate motivation and attend to details.

* High level of organization.

* Commitment to working with a diverse staff.

Preferred Qualifications

* Six months of clerical/administrative experience in a higher education setting.

* Six months of experience providing clerical support to students engaged in extra- and co-curricular activities.

* Bachelor's degree.

FLSA Exempt: No

All offers of employment are contingent upon successful completion of a background check.

This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.

The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit

The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at [email protected] or 541-###-####.

UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.

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