Central Supply Coordinator, Onsite - HOPEDALE MEDICAL COMPLEX : Job Details

JOIN THE BEST. TO BE THE BEST.

HMC Offers:

• Excellent benefits
• Quality childcare located in HMC
• Wellness Center membership
• 401(k) plan with employer match

Employee Daycare Rates

• Infants (6 weeks to 15 months) - $133 weekly, $27 daily
• Toddlers (15 months to 2 yrs) - $126 weekly, $26 daily
• 2 years to 3 years - $119 weekly, $25 daily
• 4 years to 5 years - $112 weekly, $23 daily

About the job:

The Central Supply Coordinator works in the Central Supply Department onsite and is responsible for sourcing and ordering needed supplies and inventory, as well as tracking and disbursing supplies for the OR/Surgical department and other departments as assigned. Additionally, this role is responsible for receiving, labeling and proper storage of supplies in the various storerooms throughout the Complex. The Central Supply Coordinator is responsible for transporting items to and from off-campus locations using HMC vehicles as needed. THIS IS NOT A REMOTE POSITION.

Responsibilities

• Stock and maintain shelves, cleaning, as necessary.
• Place orders with vendors for supplies or equipment.
• Perform daily office duties such as answering telephones, filing and faxing.
• Prepare purchase requisitions and/or purchase orders as required by Sr. Director, Facilities Operations.
• Post and maintain inventory records according to disbursements and receipts on the computer system.
• Assist with cycle count inventories throughout the year.
• Assist with the input of prices for any items that have changed to ensure that the proper patient charges have been implemented.
• Label items chargeable to patients with bar code stickers and verify that bar code stickers are on the correct supply.
• Monitor inventory quantities to assure availability to users. Develop familiarity will all supply inventories in order to monitor stock levels and set accurate par levels.
• Maintain a complete log indicating who placed the request, the date and quantity ordered and verification of correct order received/returns if necessary.
• Follow up on back ordered items and report the status of back ordered items to Surgery Manager and Purchasing Manager.
• Post a weekly summary of back orders and expected delivery dates in a designated location.
• Make recommendations for product substitutions in an effort to save costs. Participate in problem-solving and process improvement within the department to ensure standardization of supplies and workflows.
• Respond to OR price requests via email or Freshdesk
• Meet weekly with OR/Central supply staff as scheduled
• Review Outstanding timely unsigned purchase requisitions with OR Medical Director to obtain signature and/or approval.
• Assists with support contractual agreements such as Premier. Apply purchasing agreements when applicable.
• Work cooperatively and as a liaison with USPS/FEDEX/UPS or Managers and other staff ordering products.
• Assesses surgical schedule to assure needed supplies and equipment are available for use.
• Assist with special short- and long-range projects and additional duties as needed.
• Perform other related work as required or requested.
• Serve as backup to courier on call schedule as needed

Background and Drug screen Disclaimer:

All HMC employees are required to pass a Federal and State background check and pass a drug and alcohol test. We test for illegal and legal substances, including marijuana.

• Must be able to reliably commute to Hopedale, THIS IS NOT A REMOTE POSITION.
• High school diploma or the equivalent experience is required.
• A valid Illinois drivers license, clean driving record and proof of auto insurance are required.
• Basic math skills are required.
• Must be computer-literate, with fundamental computer skills that are required to perform essential job-related duties.
• Attention to detail and ability to check documents for accuracy on a daily basis is required.
• Ability to communicate well with others and diplomacy when working with teammates and vendors are required.
• Knowledge of medical terminology is preferred
• Knowledge of medical supplies and equipment is preferred
• Effective negotiation skills
• Ability to work in a team environment
• Prior Healthcare Purchasing/Supply Chain experience strongly preferred

Physical Demands

• Work requires ability to lift objects weighing up to 50 pounds daily.
• Work requires ability to carry objects weighing up to 50 pounds daily.
• Work requires ability to stand, walk or kneel.
• Work requires ability to stoop and bend, reach and grab with arms and hands, have manual dexterity and color vision and ability to communicate with other people.
• Work requires ability to use a keyboard (typewriter, word processor or computer) to enter and transform information or data daily.

Compensation details: 17-19 Hourly Wage

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