City Clerk And Treasurer - CITY OF INMAN : Job Details

JOB DUTIES

Governance & Council Support

• Prepares agendas and takes minutes of all council meetings.
• Provides notice of meetings to the council and the public.
• Prepare reports for council meetings as directed.
• Communicate with the public and staff on council actions as directed.
• Provides support for council committees and attends meetings as needed.
• Assists Administrator in preparation and advertising of city council meeting agendas and legal notices of council public hearings and special meetings.
• Attends all regular and special city council meetings and study sessions.
• Prepares council minutes using proper legislative terminology, grammar, and business writing; updates minute books.
• Develops ordinances, resolutions, and proclamations; obtains signatures, publishes in newspapers, and files originals.
• Prepare reports and studies for decision-making purposes.

Records & Document Management

• Keeps records of ordinances and resolutions approved by the governing body.
• Safeguards municipal legal documents and records.
• Serves as custodian of official city records and public documents.
• Certifies and arranges the recording of legal documents, attests to ordinances, resolutions, contracts, and other official documents.
• Maintains property records/fixed assets.
• Handles Freedom of Information Act (FOIA) requests.
• Maintains tapes of public hearings; labels, stores, and records in books; files city records.

Financial Management

• Prepares the municipal budget and monitors actual revenues and expenditures.
• Prepare budget amendments as needed.
• Oversees billing and collection for utilities, licenses, and miscellaneous charges.
• Manages bank deposits, reconciliations, and prepares financial reports.
• Prepares annual financial reports, including Municipal Financial Report, Local Government Debt Report, and Municipal Judicial Survey.
• Administers utility billing and supervises collections, payments, and adjustments.
• Maintains investment records; reconciles investment reports and statements.
• Prepares journal entries for annual audits and assists with audits of city finances.
• Oversees accounts payable and receivable procedures.
• Administers payroll and benefit programs, including PEBA State Health Insurance.

Citizen Services & Public Relations

• Receives and handles citizen complaints or refers them as needed.
• Provides public information on city codes, ordinances, and council actions.
• Communicates official plans, policies, and procedures to staff, mayor/council, and the public.

Administrative & Supervisory Duties

• Supervises clerical and other designated staff.
• Oversee utility clerk operations, including cash drawer balancing and accounting.
• Issues instructions, assigns duties, and examines work for accuracy and policy compliance.
• Manages computer operations and software utilization.
• Assumes additional management responsibilities as assigned.

Compliance & Legal Duties

• Assists with city elections in coordination with Spartanburg County Voter Registration.
• Reports city annexations to appropriate agencies.
• Research legal and compliance issues for state and local law adherence.
• Accepts claims for damages and other legal papers served on the city.

Professional Development & Other Duties

• Attend seminars, workshops, and meetings related to City Clerk/Treasurer duties.
• Provides clerical or technical support to city personnel as needed.
• Perform other duties as assigned by the Administrator or council.

QUALIFICATIONS

Required Qualifications

• Working knowledge of the principles and practices of modern public administration.
• Extensive knowledge of office practices and procedures.
• Knowledge of modern records management techniques, including legal requirements of recording, retention and disclosure, and computers.
• Working knowledge of governmental accounting principles and practices. (GFOA)
• Knowledge of applicable federal, state, and local law, codes, regulations, policies and procedures.
• Interpersonal skills using tact, patience and courtesy.
• Skill in operation of office equipment.
• Ability to accurately record and maintain records.
• Ability to establish and maintain effective working relationships with employees, officials and the public.
• Ability to communicate effectively verbally and in writing.
• Ability to plan, organize and supervise assigned staff.
• Ability to plan, organize and direct operations of the city clerk/treasurer.
• Ability to maintain confidentiality of politically sensitive materials and information.
• Ability to work independently with little direction.
• Ability to research, analyze, interpret, organize and report on data.
• Read, interpret, apply and explain codes, rules, regulations, policies and procedures.
• Analyze situations accurately and adopt an effective course of action.
• Ability to perform arithmetic computations accurately and quickly.

Preferred Qualifications

• Demonstrated knowledge of governmental accounting principles and practices, including fund accounting and compliance with state and federal financial regulations.
• Experience in preparing and managing municipal budgets, financial audits, and fiscal reporting.
• Proficiency in financial software and systems commonly used in governmental accounting.
• Strong analytical skills for interpreting financial data, forecasting, and budget monitoring.
• Ability to ensure accuracy and transparency in financial operations, adhering to applicable laws /standards.

EDUCATION AND EXPERIENCE

• Ability and aptitude to perform each duty of the position proficiently.
• Demonstrated knowledge of generally accepted accounting principles, the GFOA accounting system, and relevant South Carolina statutes affecting governmental entities.
• Ability to maintain effective communications with officials, agencies, and the public; excellent communication and supervision/leadership skills; ability to deal with the public courteously, professionally and have familiarity with general office equipment and computer systems.
• Minimum education is an associate or bachelors degree in public administration, business administration or accounting, and/or an applicable combination of experience and education.
• Certification as a municipal clerk combined with a two-year degree may be considered as equivalent to the bachelors degree.
• Minimum of three years of progressive experience in municipal government operations or private business operations preferably including two years management experience.
• Valid SC Driver's License

TOOLS AND EQUIPMENT USED

• Typewriter, calculator, copy machine, personal computer, fax machine, telephone, and other office equipment

ABOUT THE CITY OF INMAN

Located in the foothills of South Carolina, Inman is a growing community with small town charm. Conveniently situated at the intersection of I-26 and -85, Inman is a short drive of the Charlotte, Asheville, Greenville, Columbia, and Atlanta metro regions. The city is just a 10-minute drive from downtown Spartanburg.

The city offers a high quality of life with walkable, attractive neighborhoods. The growth in the Upstate is coming also to Inman, with construction anticipated to start in several large subdivisions recently annexed into the city. The completed Inman Mills renovation project includes159 apartments.

Inmans historic downtown is an asset with great potentiala major streetscape renovations project has been recently completed. The city holds several events throughout the year, including the annual Harvest Day that draws thousands of people from across the region.

Spartanburg District 1 schools, with an elementary school, intermediate and junior high schools, and a high school, are known across the state for its high academic achievement and standards. To learn more about the City of Inman, visit our website, www.CityofInman.org.

CITY GOVERNANCE AND STAFF

The city functions under the council form of government, where the City Council exercises collective responsibility for the governance of the city. The City Council delegates day-to-day management of the city to the City Administrator, who serves as the chief administrative officer.

The City Administrator is appointed by and reports to the 5-member City Council, which is comprised of the Mayor and 4 Councilmembers. The Mayor and City Councilmembers are elected to staggered 4-year terms with the next election taking place in November 2026.

Inman is a full-service city with a police department, fire department, and a wastewater treatment plant. The city also has a streets maintenance department and municipal court. The total city budget is $4.86 million. General fund operations comprise $2.22 million of the total budget, with the wastewater treatment enterprise fund totaling $2.05 million. Several special revenue funds make up the remainder.

PHYSICAL DEMANDS

• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is often required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel; talk or hear.
• The employee is not often required to climb or balance. The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move more than 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• While performing the duties of this Job, the employee is occasionally exposed to moving mechanical parts.
• The noise level in the work environment is usually quiet.

BACKGROUND INVESTIGATION AND EMPLOYMENT DRUG TESTING

• Employment is contingent upon background investigation as well as the results of a pre-employment drug examination. All employees are subject to random testing for drugs and alcohol.

DISCLAIMER: THIS JOB DESCRIPTION IS NOT AN EMPLOYMENT AGREEMENT OR CONTRACT. MANAGEMENT HAS THE EXCLUSIVE RIGHT TO ALTER THIS JOB DESCRIPTION AT ANY TIME WITHOUT NOTICE.