City Clerk Specialist - City of Long Beach : Job Details

City Clerk Specialist

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City Clerk Specialist

Salary

$34.38 - $46.72 Hourly

Location

City of Long Beach, CA

Job Type

Unclassified - Full-Time, Permanent

Job Number

CC Specialist 2024

Department

City Clerk (UC)

Opening Date

10/25/2024

Closing Date

11/8/2024 4:00 PM Pacific

+ Description

+ Benefits

+ Questions

DESCRIPTION

OFFICE OF THE CITY CLERK

The Office of the City Clerk facilitates the democratic processes such as elections, access to city records, and all legislative actions ensuring transparency to the public. We act as a compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, and the Public Records Act. The City Clerk manages public inquiries and relationships and arranges for ceremonial and official functions. The Department maintains a staff of 17.26 employees, and has an operating budget of $5 million.

EXAMPLES OF DUTIES

THE POSITION

Under supervision of assigned supervisor or management staff, the City Clerk Specialist is an at-will position. The City Clerk Specialist will be in a fast-paced deadline driven work environment. The candidate will be part of highly productive work team that provides services to customers, including elected offices, City Departments, and the public. The City Clerk Specialist responsibilities will include:

+ Responsible for the preparation of agendas, minutes, processing of council approved Ordinances, Resolutions and Contracts in accordance with established policies and procedures,

+ Responsible in the creation, planning, and maintaining of new and existing Boards and Commissions, assist with City of Long Beach municipal elections, all election related activities, including voter outreach and civic engagement with public speaking components,

+ Assist with Campaign Finance, Lobbyist, Form 700, and other related acts, regulations, and laws

+ Attend and participate in departmental staff meetings, city staff meetings, training sessions, and conferences,

+ Assist in managing the codification of the Municipal Code,

+ Maintain computerized Legislative applications,

+ Will be required to be a certified Passport Agent and process passport applications,

+ Provide support with records such as transfers, retention schedules and destruction,

+ Answer and return calls, emails, respond to citizen inquiries; provide support to management staff with resident concerns and requests;

+ May be assigned other duties, as needed.

REQUIREMENTS TO FILE

1. Associates degree or higher from an accredited college or university; OR one (1) year of professional work experience per one year of education may be substituted.

2. Two (2) years of full-time paid professional experience working in government, or non-profit.

3. Able to work nights, weekends, overtime and be flexible depending on the departmental needs.

4. Proficient in the use of Microsoft Suite are desirable.

5. Certification as a Municipal Clerk (CMC) is desirable.

6. Knowledge of Political Reform Act, Brown Act and Robert's Rules of Order are desirable.

The City Clerk Specialist must possess the following professional attributes:

+ Ability to multitask;

+ Excellent written/oral communication skills;

+ Detailed oriented;

+ Project management skills;

+ Strong analytical skills;

+ Self-motivated and result oriented;

+ Dedicated to quality customer service;

+ Thrive in team work environment

+ Ability to Proofread

+ Highly organized with excellent time management skills

SELECTION PROCEDURE

This recruitment will close at 4:00 p.m. on Friday, November 8, 2024. To be considered for this opportunity, applicants must submit an online application, cover memo, including a resume that reflects the scope and level of their current/most recent positions and responsibilities, and complete the Supplemental Questionnaire.

The Office of the City Clerk anticipates inviting a smaller group of finalists for an interview. The completion of a thorough reference, criminal background, and occupational health checks are required. Incomplete applications or candidates who clearly do not meet the minimum requirements of the position will not be considered.

Employee Benefits

The City of Long Beach offers its employees opportunities to grow personally and professionally. As a permanent employee, you are eligible to receive fringe benefits that include:

Medical and Dental Insurance

Life Insurance

Retirement Plan (P.E.R.S.)

Paid Vacation, Personal Holidays and Sick Leave

Deferred Compensation

Credit Union Membership

Free Bus Transportation (Long Beach Transit)

Flexible Spending Accounts

Free Employee Parking

Paid Parental Leave*

*Paid Parental Leave - after six (6) months of City employment; up to 30 calendar days (160 hours/192 hours for sworn platoon) of PPL, taken in full-day increments, in connection with the birth, adoption, or foster placement of a child, up to the age of seventeen (17).

01

INSTRUCTIONS:The purpose of these supplemental questions is to derive more specific information about the qualifications of applicants for this position. Applicants must clearly demonstrate their qualifying experience. These questions will serve as the basis for qualifying candidates for advancement into the selection process. Do you understand the information in the statement above?

+ Yes

+ No

02

MINIMUM REQUIREMENTS:Please indicate if you meet one of the following requirements: Associates degree or higher from an accredited college or university; OR one (1) year of professional work experience per one year of education may be substituted.

+ Associates degree or higher from an accredited college or university

+ One (1) year of professional work experience per one year of education may be substituted

+ I do not meet either requirement

03

If you have an Associates degree, please list the college/university and your major. Put N/A if not applicable.

04

Do you have two (2) years of full-time paid professional experience working in government, or non-profit?

+ Yes

+ No

05

Are you able to work nights, weekends, overtime and be flexible depending on the departmental needs?

+ Yes

+ No

06

DESIRABLE QUALIFICATIONS:Are you proficient in the use of Microsoft Suite?

+ Yes

+ No

07

Do you have a certification as a Municipal Clerk (CMC)?

+ Yes

+ No

08

Are you knowledgeable in the Political Reform Act, Brown Act and Robert's Rules of Order?

+ Yes

+ No

09

Describe your experience in the City Clerk field. Include a description of the level of your responsibilities, dates of experience, job title, employer and department.

10

Do you have public sector experience, working in legislative duties, elections and with elected officials?

+ Yes

+ No

11

CERTIFICATION STATEMENT:I hereby certify that all information provided in my online application, including the Supplemental Questionnaire, is true and complete to the best of my knowledge. I acknowledge that the department may contact my current and past employers or educators to verify the information that I have provided in my application. I understand that any falsification or omission of material facts disqualifies me from further consideration for this recruitment. To certify the above statement, please type your full name below.

12

REQUIRED ATTACHMENTS NOTICE:I understand that required documents, such as resumes, cover letters, degrees, transcripts, certificates, or licenses, must be uploaded to my online application in PDF format at the time of filing. I also understand that any proofs submitted must contain either my name or other identifying characteristic on the form, that proof of education for academic degrees must indicate degree conferral, and that proof of education for degrees or units outside the United States must include proof of educational equivalency.

+ Yes

+ No

Required Question

Agency

City of Long Beach

Department

City Clerk (UC)

Address

411 W. Ocean Blvd., 11th Fl

Long Beach, California, 90802

Phone

(562) ###-####

Website

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