City Recorder - City of Newport, OR : Job Details

Salary: $6,892.00 - $8,378.00 MonthlyLocation : Newport, ORJob Type: Full-TimeJob Number: 2024-00062Department: City Managers OfficeOpening Date: 11/01/2024Closing Date: 12/2/2024 5:00 PM PacificPurposeThe City of Newport is seeking an experienced, dedicated, and hard working individual to fill the position of City Recorder.The City Recorder is a position with internal and external visibility requiring excellent interpersonal, organizational, and verbal and written communication skills. The position reports directly to the City Manager but also works with other City departments. This position assists the City Manager in the completion of duties required for the daily operation of theCity; records City Council proceedings and prepares agendas and minutes; maintains official City records; does related work as required. This position provides administrative guidance and general support to other departments and City Council regarding committees, public records and general public inquiries.This is a full-time, benefited position. This position requires the ability to work extended hours for evening Council meetings. QualificationsMINIMUM/MANDATORY EDUCATION AND EXPERIENCE REQUIREMENTS:Any equivalent combination of education and experience that provides the applicant with the knowledge, skills, and abilities required to perform the duties as described. A typical way to obtain the knowledge, skills, and abilities would be a Bachelor's Degree, AND four years' experience in local government, a non-profit or a business in which the primary responsibilities included organizational and administrative support, issue management and resolution, project management, and committee/group facilitation/support, and two years' experience in a supervisory or lead capacity, AND/OR any combination of related education, training, or job experience that provides the applicant with the knowledge, skills, and abilities required to perform the duties as described. KNOWLEDGE: Knowledge of public administration. Knowledge of Oregon municipal operations. Knowledge of municipal operations, procedures, practices, systems, and structures. Knowledge of Oregon Public Records Retention and meeting laws; ethics and elections. Knowledge of management, conflict resolution, and team- building techniques, principles and practices as they occur in government organizations. Emerging communication trends including best practices and principles for communications, including public involvement, media relations, and social media. State and federal laws governing local government. Community outreach and engagement. Problem solving techniques. Personal computers and related software applications. Knowledge of the principles of effective public relations and interrelationships with community groups and agencies, private business and firms, and other levels of government. Knowledge of city organization goals and Council policy. Principles of leadership, conflict resolution, negotiation, and problem solving. Knowledge of project management techniques and tools.SKILLS: Strong conflict resolution, negotiation, and problem-solving skills. Intermediate level skill in the use of personal computers, various related software programs, and standard office equipment. Customer service orientation and skills. Strong interpersonal, oral, and written communications skills with a variety of audiences. Competence in business English, spelling, and punctuation. Strong time management, reasoning, analysis, and problem-solving skills, combined with excellent judgment, and professionalism. Strong leadership skills. ABILITIES: Ability to develop and maintain effective working relationships with management, co-workers, elected officials, and the public. Communicate effectively with co-workers, management, elected officials, and the public. Work with people in stressful situations that may involve individuals who are distraught or highly stressed. Foster a positive attitude among staff that encourages cooperation, coordination of efforts, efficient and ethical use of resources, and a strong customer service commitment. Display excellent interpersonal skills and awareness of controversial and/or sensitive issues. Self-motivate. Manage multiple projects and tasks while prioritizing as needed. Foster relationships with community partners and work as a member of an internal collaborative management team. Apply contemporary management theories and practices. Innovate. Think critically. Write clear and concise communications to a varied constituency. Promote positive public relations. Provide excellent customer service. Ability to maintain efficient and effective systems and procedures. Ability to follow direction. Ability to function in an intense work environment with numerous interruptions and conflicting demands. Ability to elicit information and cooperation from individuals and groups. Ability to honor the confidentiality required of this position. Ability to effectively lead and manage staff. Ability to manage multiple demands and deadlines occurring simultaneously. Ability to work a flexible schedule. Physical ability to perform the essential job functions. Ability to lawfully operate a motorized vehicle for City business on a regular basis.SPECIAL REQUIREMENTS/LICENSESValid Oregon Driver's License at time of hireCertified Municipal Clerk or Master Municipal Clerk Certification through the International Institute of Municipal Clerks (IIMC) within 3 years of hireDESIRABLE QUALIFICATIONSBilingual in English and Spanish.Local government experience is preferred, particularly in the City Recorder field.Notary Public within one year of hire. Physical DemandsThe employee is frequently required to sit, stand, bend, kneel, stoop, communicate, reach, and manipulate objects. The position requires mobility, including the ability to frequently lift or move materials up to ten pounds, and occasionally lift or move materials up to 25 pounds. The position requires the ability to operate a motorized vehicle. Manual dexterity and coordination are required more than 60% of the work period while operating such equipment as computers, keyboards, telephones, and standard office equipment.WORKING CONDITIONS/WORK ENVIRONMENTWork location is primarily indoors where most work occurs under usual office working conditions. How to ApplyAll applications for this position must be submitted via our online application system at .Only complete applications will be considered. Please submit a cover letter and resume with your application. Please do not fax, mail or e-mail any documentation. You will receive a confirmation email when your application has been successfully submitted.The City of Newport is an EEO and veteran's preference employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected under state, federal or local law. The City of Newport follows Oregon law regarding Veterans' Preference in Public Employment. If you are requesting Veterans' Preference, you must complete the Veteran's Preference Form and attach a copy of your DD214 / DD215. If you are a disabled veteran, you must also include a copy of your Veteran's Administration benefit summary/award letter with your application. All offers of employment are subject to successful completion of a pre-employment background check, reference checking, and in the case of safety sensitive positions, drug and alcohol testing. The City of Newport offers a generous employee benefits package. : The standard package for exempt level management staff includes 18 days a year (Department Head level positions includes 21 days a year) of paid vacation and 12 paid days of sick leave in the first full year of employment; eleven paid designated holidays and three paid selectable holidays; medical, vision, and dental insurance coverage (10% employee premium participation), City retirement plan with available match. Free membership to the City's Recreation and Aquatic Facility. Benefits may vary by contract.01 Do you have a valid Oregon Driver's License?

• Yes
• No

02 Do you have municipal government experience?

• Yes
• No

03 Do you have a Bachelor's Degree?

• Yes
• No

04 Do you have at least 2 years experience in a lead or supervisory capacity?

• Yes
• No

05 Do you have experience in records management?

• Yes
• No

06 Do you have four years' experience in local government, a non-profit or a business in which the primary responsibilities included organizational and administrative support, issue management and resolution, project management, and committee/group facilitation/support?

• Yes
• No

07 Briefly explain how you meet the minimum qualifications of the position. 08 Please list any job-related certifications you have. Required Question