Claims Intake Specialist - Arachas Group : Job Details

About Us

Founded in 1975, Arachas Group, LLC is an independent insurance and risk management company offering business, employee benefits, and personal solutions to clients of Bartlett, IL, and 44 states across the United States. At Arachas Group, we work as one to focus on the needs of our clients. We have been providing insurance services to our clients for over 40 years. As an independent insurance agency, we have direct contracts with some of the best insurance companies in the industry.

We believe that successful people make successful businesses, which is why we make every effort to provide our employees with an environment in which they can excel. Our professionals are integral in defining our business—delivering results to our clients and driving our company to success. We make it our job to treat them well. We recognize the importance of our employees' health and wellness. We are committed to providing a high quality, competitive employee benefit program which is designed to address our employees' benefit needs. Our benefits package is regularly reviewed and modified to offer those benefits most valuable to both the employee and their family. Our agency understands the importance of focus and dedication and we are looking for a permanent team member who understands delivering superior service is what separates us from the rest. We offer competitive salary, generous benefits, and the option for hybrid work.

Claims Intake Specialist

Job Overview:

The Claims Intake Specialist will serve as the first point of contact for individuals filing insurance claims, assisting clients in collecting and verifying essential claim information. This role will ensure accurate documentation, facilitate the intake process, and maintain a high level of customer service throughout the claims handling. The Claims Intake Specialist will be responsible for processing claims efficiently, collaborating with team members, and ensuring that all necessary documentation is obtained to initiate the claims process. An insurance license is preferred but not required for this position, unless required by state laws and regulations.

Responsibilities:

Claims Intake and Processing:

• Review incoming claim submissions for completeness and accuracy.
• Enter claim details into the claims management software system.
• Ensure all required documentation (accident reports, supporting evidence) is included.

Customer Service and Communication:

• Respond to calls and emails from insureds or claimants regarding claims submission.
• Provide status updates on claims to insured, claimants, and agents.
• Verify information against the insured and resolve discrepancies as needed.

Data Entry and Documentation:

• Accurately input data from claims into internal systems and update records regularly.
• Maintain detailed and organized records to support timely claim resolution.

Collaboration and Reporting:

• Collaborate with team members to meet daily processing goals.
• Highlight any trends or workflow bottlenecks in the claim's intake process.
• Assist with the preparation of claim reports and analysis to improve the intake process.

Training and Development:

• Participate in team meetings or training sessions to stay updated on policy changes and system updates.
• Provide feedback to improve the claims intake process and workflow.

Issue Resolution:

• Troubleshoot incomplete or incorrectly submitted claims.
• Contact claimants or third parties to gather missing information.

Qualifications:

• High School Diploma
• Iowa Property & Casualty License desired but not required; will need to obtain the license
• Property & Casualty claims, agency, and/or insurance experience a plus
• Proficient with Microsoft Office Suite
• Familiarity with Salesforce or Applied Epic software a plus
• Ability to work with detail, follow instructions, and maintain a high level of accuracy
• Excellent written and verbal communication skills
• Ability to maintain a service-oriented attitude and build positive relationships
• Strong organizational skills, with the ability to handle multiple tasks and deadlines
• Prolonged periods of sitting at a desk and working on a computer

Schedule: Monday-Friday, 8:30am-5:00pm

Office Location: 1005 Technology Parkway, Cedar Falls, IA 50613 (Paladin Group)

Benefits:

• Competitive Salary
• Health Insurance Plans (PPO, HSA, Copay Options)
• Dental Insurance
• Vision Insurance
• Company Paid Disability Insurance
• Supplemental Insurance including Critical Illness, Accident, Legal, Pet Insurance
• 401(k) with Safe Harbor Match
• Paid Time Off
• Paid Holidays

No Solicitation Notification to Agencies: Please note that Keystone Agency Partners and our Partner Agencies do not accept unsolicited resumes or calls from third-party recruiters or employment agencies. In the absence of a signed Master Service Agreement and approval from HR to submit resumes for a specific requisition, Keystone Agency Partners will not consider or approve payment to any third parties for hires made.