CLERICAL ASSISTANT - Genesee County, MI : Job Details

Union NON-UNION Full-Time/Part-Time Part-Time Open Date 7/25/2024 Closed Date CONTINUOUS UNTIL FILLED Location Genesee County Community Action Resource Department (GCCARD) Description

Starting Pay: $18.2156 Hourly ($37,888)

MINIMUM QUALIFICATIONS:

One (1) year of experience in a position requiring bookkeeping or program monitoring skills;

* OR-

Three (3) years' experience in a position requiring progressively responsible clerical duties and customer service.

GENERAL STATEMENT OF DUTIES: Performs responsible clerical work involving financial accounts and records, client eligibility assessment, data entry and preparation of communications; work involves coordinating the flow of services to eligible clients, account keeping, auditing/ monitoring, cashiering and related bookkeeping tasks; assignments are varying in nature and employees are expected to exercise a certain degree of judgment; works under direct supervision; performs related duties as required.

STATEMENT OF TASKS:

* Utilizes computer terminals and word processing equipment for data input, data retrieval and word processing;

* Contact/ interact with the public for eligibility assessment and delivery of department services;

* Utilizes established criteria to determine eligibility and verifies with appropriate documentation;

* Maintains program and client files;

* Maintains general and subsidiary records and ledgers according to program requirements;

* Posts entries from supporting records, makes adjusting entries, balances against other records and prepares reports from such records;

* Records/ posts daily cash receipts and activities and makes out all necessary reports;

* Answers the telephone and gives/ takes general information from the public on a variety of matters;

* Prepares and maintains files assuring accuracy and completeness;

* Assists in the preparation/ processing of the departmental payroll;

* Assists in preparation of the departmental budget or grants;

* Verifies and enters details of transactions as they occur or in chronological order in account and cash journals from such items as invoices, checks, reports, receipts and requisitions;

* Summarizes details on separate ledgers.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

* Thorough knowledge of clerical methods used in keeping fiscal accounts and records;

* Thorough knowledge of office terminology and equipment;

* Thorough knowledge of business mathematics and English;

* Knowledge of the scope and purpose of the GCCARD program;

* Ability to perform rapid mathematical operations accurately;

* Ability to understand and carry out complex oral and written directions;

* Ability to maintain good interpersonal relationships;

* Ability to pay attention to detail;

* Ability to learn to operate computer terminals / software and word processing equipment;

* Ability to attend work regularly and work under stressful conditions;

* Ability to work independently, collaboratively and respectfully in a complex, multicultural work environment that values diversity, equity and inclusion.

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