Clerical Assistant - City of South Gate, CA : Job Details

Salary : $47,016.00 - $57,156.00 AnnuallyLocation : South Gate, CAJob Type: Full Time ClassifiedJob Number: 202400571Department: Community DevelopmentOpening Date: 12/19/2024Closing Date: 1/20/2025 5:00 PM PacificAbout the PositionDESCRIPTION Under general supervision, the Clerical Assistant will assist the assigned department by performing general and varied clerical duties. CLASS CHARACTERISTICSThis classification supports the City of South Gate clerical needs of the assigned department. SUPERVISION RECEIVED Works under the direct supervision of a higher-level administrative staff.SUPERVISION EXERCISED Does not supervise. Examples of Essential FunctionsESSENTIAL FUNCTIONSEssential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Essential duties and responsibilities may include, but are not limited to, the following:Perform general and varied clerical support duties such as filing, typing and record maintenance. Receive, sort, and distribute incoming mail; operate a copy machine to duplicate information; package and distribute completed copies; deliver and transport mail, reports, and other materials to other departments. Locate materials and information in records and files as required to perform receptionist duties for an assigned office or department; provide basic information and directions; refer calls and visitors to appropriate personnel.Operate a computer and certain software programs in support of departmental duties and objectives. Perform related duties as assigned. Minimum & Desirable QualificationsTraining and ExperienceGraduation from high school or equivalent is required. Two (2) years of experience in basic clerical work is required. License RequirementPossession of a valid California Class C Driver's License and a satisfactory driving record is desired at time of appointment and throughout employment in this position. Knowledge, Skills, and AbilitiesKnowledge of: correct English usage, grammar, spelling, punctuation and vocabulary; modern office practices, procedures and equipment; telephone techniques and etiquette; City policies and procedures; general office, mail processing, and customer service procedures and methods; record keeping and file maintenance. Skill and Ability to: Skill in the operation of a variety of office equipment, including computer; ability to type 30 words per minute net, operate basic office equipment, personal computer utilizing standard software; follow oral and written directions; perform a variety of clerical work; establish and maintain effective relationships with others; maintain confidential files, interpret and explain laws and regulations; deal courteously and tactfully with the public. Ability to fluently speak, read, and write in Spanish is highly desirable. Other Important InformationCalifornia Department of Motor Vehicle (DMV) Pull Notice System:An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles, if necessary. Physical Demands and Work EnvironmentThe physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit and talk or hear and may stand for extended periods of time. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 35 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is usually quiet in the office and moderately loud when outdoors. Incumbents are occasionally exposed to outside weather conditions, traffic, dust, gas, fumes and chemicals. Application Packets Must Include: A fully completed online employment application which:

• Covers at least the past 10 years of employment history (or longer if you have other relevant experience).
• Responses to the supplemental questionnaire.
• Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating See Resume is not an acceptable substitute for a completed application.
• Individuals who require a reasonable accommodation to participate in any phase of the application or selection process must advise Human Resources and make such a request during the application process. Every effort will be made to provide a reasonable accommodation where requested.

Selection Process: All application materials received by the application deadline will be reviewed and evaluated. All information supplied by applicants is subject to verification.

Application Review: The first phase will be a detailed review and appraisal of each candidate's application. This phase is for qualifying purposes only. There is no weight assigned to this phase. Those candidates who meet the minimum qualifications may be invited to the next phase.

Oral Appraisal Interview: A minimum of 70% must be obtained to pass the oral appraisal interview.

Employment Eligibility List: The Employment Eligibility List will be established after completion of the examination process. Current and future vacancies will be filled from this list. Lists typically last for 12 months, but may be extended or abolished in accordance with the City's Civil Service rules and regulations.

Pre-employment Process

• The City supports a Drug-Free Workplace.
• All potential employees are required to successfully complete a thorough background investigation, fingerprinting, and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).
• New employees must complete a verification form designated by the United States Department of Homeland Security, Citizenship and Immigration Services, that certifies eligibility for employment in the United States of America.

Hiring of Relatives: Relatives of existing employees by blood or marriage will not be eligible for employment with the City if potential supervision, safety, security, or morale problems exist; or if potential conflicts of interest exist. Relatives include an employee's parents, children, spouse, brothers, sisters, in-laws, and step relationships. The provisions of this announcement do not constitute an expressed or implied contract and any provisions contained in this announcement may be modified or revoked without notice.Equal Opportunity EmployerThe City of South Gate is an Equal Opportunity Employer. In compliance with all applicable Federal and State laws, it does not discriminate on the basis of race, color, national origin, ancestry, marital status, age, religion, disability (mental or physical), medical condition, genetic characteristic or information, sex (including gender, gender identity, gender expression, or pregnancy), sexual orientation (including homosexuality, bisexuality, or heterosexuality), or military or veteran status in its employment actions, policies, procedures, or practices.The City of South GateThe City of South Gate is a busy urban community consisting of residential, commercial, and industrial development, spread over 7.41 square miles. It is currently ranked the 79th largest city in California with a population of approximately 97,000. Strategically located along the 710 freeway, the City is just 12 miles southeast of downtown Los Angeles. Non-Sworn Employee BenefitsEffective 07/01/2021 - 06/30/2024Approved 07/31/20221. Medical Insurance

• CalPERS Health Plans. City pays Kaiser HMO rates for all plans.

2. Dental Insurance

• Principal Dental PPO and California Dental Network HMO options. City pays HMO dental rates.

3. Medical & Dental Opt Out

• City contributes a percentage of premium on a bi-weekly basis towards City's deferred compensation plan.

4. Superior Vision Insurance

• City pays 100% of premium

5. Life Insurance

• $50,000 Life and AD&D

6. Vacation Leave - (Pro-rated @ hire)

• 80 hours/year (1 to 4 yrs); 120 hours/year (5 to 9 yrs); 160 hours/year (10+ yrs).
• Maximum accrual of 350 hours
• Vacation Buyout up to 40 hours/yr by written request

7. Sick Leave - (Pro-rated @ hire)

• 120 hours/yr.
• Sick Payout
  • If hired after 7/1/93, refer to MOU
  • If hired after 7/31/22, no sick leave payout.

8. Personal Business

• Up to 50 hours per calendar year, deducted from sick leave bank.

9. Administrative Leave for Exempt Employees - Pro-rated @ hire

• 60 hours/yr. - Exempt Employees Only
• Maximum accrual of 80 hours.
• Administrative Leave Buyout up to 40 hours/year by written request.

10. Holidays

• 130 hours/yr., includes days between Christmas Eve and New Year's Day

11. Longevity Pay

• 1.5% for 5th through 10th Yrs; 2.0% for 10th+ through 15th Yrs; 2.5% for 15th+ through 19th Yrs; 3.0% for 20th+ Yrs.

12. Bilingual Pay for qualified employees in eligible positions

• Employees in positions eligible for bilingual pay must pass an exam.
• Verbal bilingual skills: $75/month
• Verbal, reading and writing Skills: $100/month
• Excellent verbal, reading, and writing skills with the ability to act as a Translator: $175/month

13. Communication Allowance for eligible Exempt Employees

• $100/month for use of personal cellular phone for City business in lieu of City issued phone.

14. Education Incentive Premium for PMMA Employees

• If not required by job classification
  • $50/month for BA/BS degree
  • $100/month for post-graduate degree

15. Equipment Mechanics Tool Allowance

• $600 per fiscal year for Equipment Mechanics

16. Deferred Compensation

• Voluntary Enrollment - Nationwide Retirement Solutions.
• Employer match of employee deferral up to $100/month.

17. Retirement CalPERS

• Classic Members - 2.7% at age 55 (5 year vesting period)
  • Employee contributes 8.0% of Employee's Share of Normal Cost
• PEPRA Members - 2.0% at age 62 (5 year vesting period)

18. Retiree Medical Insurance

• $300/month stipend plus CalPERS fee, at retirement with 20 years of qualifying City service & continued CalPERS medical enrollment.

19. Educational Reimbursement

• $2,500 annual per individual. $3,000 for private university.

01 Each applicant must complete this supplemental questionnaire as part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within your application?

• Yes
• No

02 Do you have a high school diploma or equivalent?

• Yes
• No

03 Do you have a minimum of two (2) years of experience in basic clerical work?

• Yes
• No

04 If you selected Yes to Question #3, please list your previous and current experience. Please include name of employer(s), position(s) held, duration of employment, and duties assigned. If you answered No to Question #3, please indicate N/A. 05 Are you fluent in English and Spanish?

• Yes
• No

06 Please describe your experience responding to public inquiries at a public counter. If you do not have experience in this area, please type N/A. 07 Please describe your experience responding to public inquiries at a public counter. If you do not have experience in this area, please type N/A. 08 Please describe your experience in handling confidential information. If you do not have experience in this area, please type N/A. 09 Please describe your experience conducting public hearings for legislative bodies and preparing minutes, agenda packets, and public hearing notices. If you do not have experience in this area, please type N/A. Required Question