Clerical Associate 04 - City of New York : Job Details

Job Description

IMPORTANT NOTE: Only those currently serving as a permanent or probable permanent Clerical Associate will be considered.

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system's 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Wastewater Treatment (BWT) is responsible for the operation and maintenance of all facilities related to the treatment of sewage within the five boroughs of the City. This includes 14 wastewater treatment plants, sludge dewatering facilities, collections facilities (pumping stations, combined sewer overflow retention facilities, regulators, tide gates, etc.), wastewater laboratories and harbor vessels.

The NYCDEP Bureau of Wastewater Treatment is seeking a highly motivated and organized Clerical Associate to provide administrative support for our team of professionals in the Digital Transformation Directorate. The ideal candidate will have exceptional communication skills, excellent time management abilities, and a strong attention to detail. The Clerical Associate will be responsible for performing a variety of administrative tasks to ensure the smooth operation of our programs.

Key Responsibilities:

- Provide administrative support to program managers and project teams

- Maintain program files and records for project, deliveries and equipment tracking

- Draft Job postings / Job Analysis / Justification memos

- Track staff training requirements and compliance

- Complete purchasing request forms and receiving reports

- Assist with data entry and tracking of program metrics

- Schedule and coordinate meetings and events

- Prepare and distribute program correspondence, reports, and presentations

- Assist with procurement and invoicing processes

- Assist with the development and distribution of program materials

- Provide customer service to internal and external stakeholders

Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.