Clerk I- Criminal - Grays Harbor County Sheriff : Job Details

This position provides general clerical work and administrative support for District Court following well-established procedures. This position is supervised by the Criminal Division Director.

ESSENTIAL DUTIES:

* Serves as the secondary department/office receptionist, explains detailed information about court services and procedures and assists in resolving customer requests.

* Opens and distributes the mail and inter-office correspondence; distributes daily outgoing mail.

* Prepares and distributes hearing notices at the counter after court proceedings.

* Receipts daily payments and penalties in compliance with state audit regulations.

* Processes credit card payments as needed.

* Responsible for case-related and office filings; assists with initial case filing and data entry.

* Processes clients after sentencing or findings.

* Responsible for receiving, processing, and transferring civil protection orders filed in the criminal department to the civil department.

* Responsible for mandatory reporting requirements to various governmental agencies such as Department of Licensing Driving and Firearms Divisions, prohibition of firearms rights to various law enforcement agencies.

* Processes arrest warrants including printing, recalls, recording and filing returns.

* Verifies community service hours; adjusts compliance screens as necessary.

* Responsible for end-of-day cashier closeout in accordance with JIS computer system and state auditing procedures and taking deposits to the bank.

* Performs other duties as required.

* Process person and case information and update case records in computer system.

* Scan and label digital files accurately and proficiently use court computer systems.

MINIMUM QUALIFICATIONS:

* College degree preferred.

* High school diploma or GED.

* Four years of office experience or any equivalent combination of education and experience to provide the necessary skills, knowledge and abilities to perform the work.

* A valid Washington State driver's license and acceptable driving record.

* Must pass a criminal background check.

* Must be bondable.

KNOWLEDGE, SKILLS & ABILITIES:

* Knowledge of general office practices and procedures.

* Ability to organize work and meet established deadlines.

* Ability to follow oral and written instructions.

* Ability to establish and maintain effective working relationships with co-workers, public officials and the general public.

* Ability to work effectively under pressure.

* Ability to learn and operate State computer system for Courts

* Skilled in the use of Microsoft Office programs including Word and Excel.

* Skilled in the use of standard office machines and equipment;

* Skilled in attention to detail and accuracy.

* Supplemental Information

WORKING CONDITIONS:

Work is primarily performed in an office environment, with varying degrees of noise and temperament of people. Physical requirements include, sitting, standing, walking, reaching, pushing, pulling, a sense of touch, finger dexterity, ability to grip with hands and fingers, ability to hear voice conversation, ability to speak and the ability to read existing records in their original and stored formats. Occasionally, there is a need to lift up to 20 lbs.

GRAYS HARBOR COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

The statements contained herein reflect general details describing the principal functions of this job, the level of knowledge and skills typically required, and the scope of responsibility. They are not an all-inclusive listing of duties and responsibilities, and the incumbent may perform other duties as assigned.