Clerk, Personnel Records - HILLSBOROUGH COUNTY PUBLIC SCHOOLS : Job Details

Summary: The Clerk, Personnel Records, will perform responsible, diversified clerical duties in the operation of a personnel office or department, dealing with overall employee records. DISTRICT EXPECTATIONS: All district employees must: • Demonstrate regular and predictable attendance. Physical presence is a part of a reliable and predictable pattern of attendance. • Support the district's vision, mission, goals, and Strategic Plan. • Engage in civility, respect, and professionalism. • Maintain the professional knowledge and skills necessary to perform the essential duties and responsibilities of their positions. Responsibilities: • Retrieves, reviews, and redacts employee records in response to public records requests from various agencies as required to remain in compliance with Florida Statutes. • Extracts requested data accurately and completes forms for employees as requested from a variety of government, public, and private entities. • Responds to experience verification requests from education institutions and/or other employers. • Coordinates with other departments or divisions to prepare employee records related to subpoenas. • Prepares employee records for archiving. • Verifies employee service and maintains employee history files. • Performs other clerical duties of a personnel nature (study and/or research personnel reports and records, coordinate official personnel transactions, and maintain official personnel data information and files). • Uses a computer terminal to inquire about employee information. • Responds to personnel inquiries by phone, email, mail, or in person. • Maintains log of all phone calls and inquiries. • Uses computerized equipment and performs basic computer skills such as keyboarding. • Performs any other duties as assigned. Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the district. Other information: Dependability: Responds to requests for service and assistance. Follows instructions and responds to management direction. Takes responsibility for own actions. Meets attendance and punctuality guidelines. Cooperation: Establishes and maintains effective relations. Exhibits tact and consideration. Displays positive outlook and pleasant manner. Offers assistance and support to co-workers. Works cooperatively in group situations. Works actively to resolve conflicts. Customer Service: Displays courtesy and sensitivity. Manages difficult or challenging customer situations. Meets commitments. Responds promptly to customer needs. Solicits customer feedback to improve service. Quality: Demonstrates accuracy and thoroughness. Displays commitment to excellence. Looks for ways to improve and promote quality. Applies feedback to improve performance. Monitors own work to ensure quality. Use of Technology: Demonstrates required skills. Adapts to new technologies. Troubleshoots technological problems. Uses technology to increase productivity. Keeps technical skills up to date. NOTE: School Board Policy ensures equal opportunity for all in its personnel policies and practices and does not discriminate on the basis of race, color, gender, religion, national origin, marital status, sexual orientation, gender preference, political beliefs, social/family background, disability or age. The district accords preference in selection, retention, and promotion procedures to certain veterans and spouses of veterans who are Florida residents. Experience: Two (2) years of increasingly responsible experience in general clerical duties. Language Skills: Reads and comprehends simple instructions, short correspondence, and memos. Writes simple correspondence. Effectively presents information in one-on-one and small group situations. Mathematical Skills: Adds, subtracts, multiplies, and divides in all units of measure, using whole numbers, common fractions, and decimals. Computes rate, ratio, and percent and draws and interprets bar graphs. Reasoning Ability: Applies understanding to carry out detailed but uninvolved written or oral instructions. Deals with problems involving a few concrete variables in standardized situations. Computer Skills: Microsoft Office. PHYSICAL DEMANDS: Physical Activities: Standing, walking, sitting, handling, keyboarding, talking, and hearing. Lifting Demands: Up to 10 pounds. Reaching Activities: Both dominant and non-dominant hand; overhead. Environmental Conditions: Noise Intensity: 3, moderate. All job postings close at 7:00 p.m. on the posted Closing Date. Applications must be submitted before this deadline. All applicants must have an ACTIVE application and must have received an active notification from the Application Center to be considered or interviewed for any posted position. Not Currently an Employee of our district? - If you are seeking employment with Hillsborough County Public Schools, you can apply for the position by clicking the Apply button. Are you a current employee of Hillsborough County Public Schools? - Eligible employees can find and apply for positions on the new employee experience on the Infor System (GHR Employee Space). Click on Opportunities to explore current openings. All current employees seeking transfer or promotion must apply through the employee experience page. Employees who wish to transfer to a different position or location must satisfy the minimum requirements of the desired position. Please review the skills/competencies listed on your employee profile to determine your eligibility. If you need to update your skills/competencies, please contact the Application Center at 813-###-####. You must ensure that you have the proper skills/competencies added to your employee profile PRIOR TO, OR SHORTLY AFTER, applying for any opening. (Skill/competency updates are not necessary for employees seeking a lateral transfer (same job at a different location)) Job description search: Salary Schedules Our district salary schedules are available at: