Clerk Typist 3 (Local Government) - Union County C&Y - State of Pennsylvania : Job Details

Salary: $30,935.00 Annually Location : Union County, PA Job Type: Civil Service Permanent Full-Time Job Number: CS-2024-12612-L0033 Department: Local Government Division: HS Union Co Child Welfare Serv Opening Date: 11/20/2024 Closing Date: 12/3/2024 11:59 PM Eastern Job Code: L0033 Position Number: 80007127 Union: Non Union Bargaining Unit: LG Pay Group: LG Bureau / Division Code: 88212760 Bureau / Division: HS Union County Child Welfare Services Worksite Address: Union County Community Services Building 1610 Industrial Boulevard Worksite Address: Suite 200 City: Lewisburg, Pennsylvania Zip Code: 17837 Contact Name: Matthew D. Ernst Contact Phone: 570.###.#### Contact Email: [email protected] THE POSITION Are you a personable, detail-oriented professional with a talent for multi-tasking? Do you want to make a difference with children and families in day-to-day life events? If so, Union County Children and Youth Services (CYS) is looking for you! We are eager to welcome a Clerk Typist 3 to our dedicated team. Join us in providing valuable service to the children and youth of Union County. Apply with us today! DESCRIPTION OF WORK The Clerk Typist 3 provides routine and complex clerical assistance to the department to include answering telephones, greeting visitors, processing mail, and maintaining departmental records filing system. You will operate a personal computer and other office equipment to complete essential functions such as word processing, spreadsheets, databases, and system software. Your responsibilities include typing general office correspondence such as reports, letters, case notes/dictation, plans, and placement packets. Additional duties to include but not limited to:

• Conduct daily courier service between CYS office, Courthouse and Government Center
• Monitor and purchase office supplies
• Monitor Agency vehicles maintenance logs
• Arrange for routine vehicle maintenance

Work Schedule and Additional Information:

• Full-time employment.
• Work hours are 8:30 AM to 4:30 PM, Monday - Friday, with a 30-minute lunch.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONSMinimum Experience and Training Requirements:

• Six months as a Clerk Typist 2, and educational development to the level of completion of high school; or
• One year of progressively complex clerical typing experience and completion of high school; or
• Six months of moderately complex clerical typing work and completion of a post high school business curriculum; or
• Any equivalent experience and/or training which provided the required knowledges, skills, and abilities.

Other Requirements

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.
• You must pass a background investigation.
• A conditional offer of employment will require a drug screening.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at [email protected].

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.

You may only apply/test once for this posting.

Your results will be provided via email.

Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package. 01 Have you been employed by a Pennsylvania local government agency in a civil service covered position as a Clerk Typist 2 for six months or more full-time?

• Yes
• No

02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 Do you possess one or more years of full-time progressively complex clerical typing experience?

• Yes
• No

04 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 05 Do you possess six or more months of full-time moderately complex clerical typing work?

• Yes
• No

06 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 07 How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the Attachments tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visiting and clicking the Evaluation Services Link. For additional information on foreign education credentials, please visit and click on Other Information. You must attach your documentation prior to the submission of your application by using the Attachments tab on the left. You will not be able to add a document to the application after it has been submitted.

• 30 credits or more
• 15 but less than 30 credits
• Less than 15 credits
• None

08 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. You must complete the application and answer the supplemental questions. Resumes, cover letters, and similar documents will not be reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each question carefully. Determine and select which Level of Performance most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training. The Level of Performance you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered. In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the Yes button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to our

• Yes

09 WORK BEHAVIOR 1 -WRITTEN COMMUNICATION Writes correspondence, reports, or other documents for the purpose of disseminating or maintaining information. Prepares correspondence and ensures all information is accurate and completed in accordance with policies, standards, and legal requirements. Levels of Performance Select the Level of Performance that best describes your claim.

• A. I have experience writing documents or correspondence. I was responsible for the final content.
• B. I have experience drafting documents or correspondence but was not responsible for the final content.
• C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.
• D. I have NO experience or coursework related to this work behavior.

10 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience

The type(s) of documents or correspondence you prepared

Your level of responsibility

11 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

12 WORK BEHAVIOR 2 -DATA ENTRY Enters information into databases or spreadsheets to track and maintain records such as mailing logs, lists, and mailing label documents. Ensures the information included is accurate. Levels of Performance Select the Level of Performance that best describes your claim.

• A. I have experience entering AND maintaining data in databases or spreadsheets. I was responsible for ensuring the accuracy of the information submitted.
• B. I have experience entering data into databases or spreadsheets OR maintaining existing data. I was responsible for ensuring the accuracy of the information submitted.
• C. I have experience entering data into databases or spreadsheets or maintaining existing data but someone else ensured the accuracy of the information.
• D. I have successfully completed college-level coursework or training related to data entry.
• E. I have NO experience or coursework related to this work behavior.

13 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience

The actual duties you performed related to data entry

The type(s) of data you entered

Your level of responsibility

14 If you have selected the level of performance pertaining to college coursework or training, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University/Training Source

Course Title

Credits/Clock Hours

15 WORK BEHAVIOR 3 - INVENTORY MANAGEMENT Utilizes purchase orders to maintain or replace general office supplies, equipment, or other requested items. Ensures requisitions and purchase orders match delivery receipts and invoices and that items meet established policies, procedures, and standards. Organizes office supplies and maintains an accurate inventory to determine when replenishment is necessary. Levels of Performance Select the Level of Performance that best describes your claim.

• A. I have experience purchasing office supplies, equipment, or other requested items. I verified the accuracy of orders and maintained inventory levels.
• B. I have experience purchasing office supplies, equipment, or other requested items. I verified the accuracy of orders but did NOT maintain inventory levels.
• C. I have successfully completed college-level coursework related to purchasing or inventory management.
• D. I have NO experience or training related to this work behavior.

16 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience

The actual duties you performed related to inventory management/purchasing

The type(s) of inventory you managed

Your level of responsibility

17 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

18 WORK BEHAVIOR 4 - DOCUMENT STORAGE Scans and files documents into electronic filing systems or other locations as required. Determines when additional storage locations are needed and creates the paths and accesses as required. Levels of Performance Select the Level of Performance that best describes your claim.

• A. I have experience scanning and filing documents. I was responsible for maintaining the storage systems and determining the need for and creating additional storage locations.
• B. I have experience scanning and filing documents. I was responsible for maintaining the storage systems and provided recommendations for additional storage locations.
• C. I have experience scanning and filing documents.
• D. I have NO experience related to this work behavior.

19 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience

The actual duties you performed related to document storage

The type(s) of storage locations your created or recommended

Your level of responsibility

20 WORK BEHAVIOR 5 - CUSTOMER SERVICE/COMMUNICATION Interacts with the public, employers, coworkers, or other personnel to gather information to promptly provide appropriate responses to inquiries, explain rules, regulations, policies and/or provide follow up with appropriate staff as necessary. Levels of Performance Select the Level of Performance that best describes your claim.

• A. I have experience receiving customer inquiries. I was responsible for answering questions and resolving concerns or issues.
• B. I have experience receiving customer inquiries. I was responsible for answering general questions but referred concerns or issues to someone else for resolution.
• C. I have successfully completed college-level coursework related to communications, public speaking, public relations, conflict resolution, or interviewing.
• D. I have NO experience or training related to this work behavior.

21 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

The name(s) of the employer(s) where you gained this experience

The actual duties you performed related to the customer service you provided

Your level of responsibility

22 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

College/University

Course Title

Credits/Clock Hours

Required Question