Clinic Equipment & Supply Coordinator - Tennessee Oncology : Job Details

Tennessee Oncology, one of the nation's largest, community-based cancer care specialists, is home to one of the leading clinical trial networks in the country. Established 1976 in Nashville, Tennessee Oncology's mission remains unchanged: To provide access to high-quality cancer care and the expertise of clinical research for all patients, at convenient locations within their community and close to their home. Our growing network of physicians and locations is based on this mission. Tennessee Oncology is committed to advancing both the science of detection and targeted treatments, and to making these advances available to every patient. We believe caring for cancer patients is a privilege. Why Join Us? We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve. Job Description: Coordinates in conjunction with the Supply Chain Manager distribution, set up, stocking and disposal of ordered or outdated/expired medical supply and equipment inventory in the clinics. Assists with organization of supply storage. Collaborates closely with Supply Chain Manager and operations management to ensure adequate inventory at all locations to meet daily operation's needs. Serves as the primary liaison between Tennessee Oncology and medical supplies, minor and capital equipment, and equipment maintenance vendors during scheduled on site visits. ESSENTIAL FUNCTIONS:

• Serves as a resource for operations managers and staff to troubleshoot problems dealing with vendor platforms and equipment
• Assists Supply Chain Manager and clinic locations with determining pars and supply storage solutions
• Identifies and communicates capital and minor equipment needs during annual budget development for each location
• Assists with ordering of new or replacement equipment that do not require a purchase order
• Assists Supply Chain Manager with updates to medical surgical supply online catalog if needed
• Coordinates on-site inventory control processes for supplies, equipment, and services
• Expedites the repair and or replacement of damaged equipment. Assists with deep cleaning of equipment if needed
• Identifies and arranges for disposal of obsolete or unrepairable equipment in collaboration with Supply Chain Specialist including items in off-site storage
• Plays an active role in pilots and transitions for organizational preferred products or equipment
• Is on-site in the clinic(s) to facilitate scheduled biannual and annual preventative equipment maintenance and chaperon vendors
• Assists with review and development of supply and equipment related policies and procedures
• Gathers, disseminates, and files relevant reports as requested by supervisor
• Reviews and investigates equipment failure events as requested
• Packages and ships supplies and equipment to all locations as needed
• Assists with removing or returning recalled supplies and or equipment
• Coordinates inventory of items in short supply including but not limited to monitoring availability, determining alternative sourcing options, maintaining, and distributing a centralized stock of supplies. Communicates updates regularly to stakeholders.
• Maintains emergency preparedness supply inventory stored at corporate headquarters and rotates stock to avoid expiration before use
• Checks emergency preparedness equipment when in the clinic to assure it is in place and functional.
• Checks oxygen tanks when in the clinic to ensure they are being stored properly with appropriate signage (secured/separated/does not exceed maximum allowable)
• Checks soiled utility areas are in good standing with appropriate equipment for managing soiled linens, regulated medical waste bins, proper signage
• Facilitates on-site delivery receipt, set up, transfer, storage or disposal of ordered/needed/usable equipment and supplies for new or closed clinics
• Collaborates with Supply Chain Manager to proactively communicate with vendors and updated information regarding clinic moves or builds
• Coordinates with Supply Chain Manager to ensure completion of, at minimum, twice yearly clinic visits to review stock, storage organization, and equipment status. Works directly with site manager to resolve issues or concerns such as broken or equipment in need of repair or storage
• Acts as a shor- term back for basic Supply Chain Manager critical functions in their absence.
• Attends and contributes to operations and team meetings
• Assumes responsibility for personal and professional growth
• Other duties as assigned by the Executive/Assistant Director of Nursing or designee after the employee has received adequate training and education

• Strong time management and organizational skills
• Strong written and verbal communication skills

• Proficient in applicable computer software programs
• Ability to work autonomously and with groups
• Provide excellent customer service to ensure successful partnerships with vendors

• 2-3 years relevant supply management experience required
• Med-surg supply/equipment inventory management experience in a healthcare setting preferred

• Lift frequently, up to 50 pounds, and on occasion more than 50 pounds
• Exert at least 10 pounds of force from pushing or pulling
• Free range of body motion so that tasks which require walking, stretching, bending, stooping, kneeling, climbing, and twisting can be completed. (i.e., packing/unpacking boxes, moving supplies and equipment, and stocking shelves, cabinets)
• Stand and or walk for prolonged periods of time (three or more hours at a time)
• Valid, unrestricted driver's license with ability to travel to all Tennessee Oncology clinics routinely (travel to Tennessee Oncology locations >65% of worked hours)
• Able to wear appropriate personal protective equipment for potential exposure to indoor and some outdoor temperatures, dust, or while working with tools assembling equipment, etc.

• Has the ability to read and comprehend a manufacturers label, packing slips, instruction manuals. Has the ability to read, comprehend and execute written instructions in English. Has the ability to understand and execute oral instructions.