College and Career Readiness Support Coordinator/Administrative Assistant - South Piedmont Community College : Job Details

Job Title College and Career Readiness Support Coordinator/Administrative Assistant Job Description

The College and Career Readiness (CCR) Support Coordinator/Administrative Assistant is a full-time, 12-month position located primarily on the OCH Campus in Monroe, NC. Under the direction of the Dean of the School of College and Career Readiness, the CCR Support Coordinator/Administrative Assistant provides comprehensive administrative support to all areas of CCR and coordinates with CCR administration, instructors, and staff to support the fundamental operations of each department.

Essential Duties Summary

* Provides administrative support for all areas of College and Career Readiness

* Serves as the first point of contact for CCR visitors and students and provides excellent customer service to all stakeholders

* Assists with intake and assessment activities

* Maintains all necessary assessment credentials

* Develops and maintains course-related documents including course authorizations, course sign-in sheets, attendance rosters, instructor contracts, and instructor time sheets; supports part-time instructors with paperwork concerns

* Processes all full and part-time instructional and non-instructional contracts

* Manages full and part-time payroll documentation, including federal Time and Effort reporting

* Manages Adult High School transcript requests

* Processes departmental supply and equipment orders and maintenance requests

* Coordinates CCR course survey distributions

* Coordinates CCR course scheduling in 25Live or other scheduling software

* Manages and communicates departmental updates including meeting minutes, departmental event calendars, etc.

* Works with Program Performance & Accountability (PP&A) staff to balance, finalize, and report all required course-related documentation

* Works with PP&A to prepare documentation for annual state auditing visit

* Manages FERPA documentation for CCR programs

* Manages minor release documentation

* Tracks and maintains class visit documentation to ensure compliance

* Coordinates high school equivalency graduation ceremonies

* Participates in local, state, and national professional development opportunities, as appropriate

* Maintains CCR-related social media marketing accounts

* Actively participates in College committees and activities, including (but not limited to), Planning Councils, Advisory Boards, other College committees, College activities and events, and College-related community activities and events

* Demonstrates a high-level of professionalism, innovation, collaboration, and institutional commitment in all actions

* Performs other duties as assigned by the Dean of the School of College and Career Readiness

Required Qualifications

* Associate's degree

* Excellent customer service skills

* Demonstrated high degree of accuracy and attention to detail

* Current certification for Test of Adult Basic Education (TABE) and/or CASAS administration or the ability to become certified within three (3) months of employment

* Excellent oral and written communication skills

* Prior administrative/clerical experience

* Proficiency in Microsoft Office Suite

* Evidence of the ability to multi-task effectively

Preferred Qualifications

* Bachelor's degree

* Bi-lingual

* Experience working with data management systems

* Demonstrated ability to manage and complete time-sensitive projects that involve large quantities of information/data

* Evidence of effective problem-solving, critical thinking, and decision-making skills

* Personal and professional integrity that communicates a sense of mission, leadership, and ability to self-start

* Evidence of ability to relate and communicate well with individuals from all socio-economic levels and ethnic groups with respect and sensitivity

* Evidence of a career that includes flexibility and willingness to change; open-mindedness, fairness, and the ability to see multiple perspectives; a willingness to take risks; and accept responsibility for professional and personal growth

Physical Demands Special Conditions Eligibility Summary Eeo Statement Summary

South Piedmont Community College provides equal employment opportunities to all applicants and employees based on job related criteria without reference to race, color, national origin, religion, gender, age, disability, genetic information, or any other legally protected classification. Applicants are requested to complete questions at the end of the online application process that are strictly voluntary. Answers to these questions will not be provided to the hiring manager, selection committee, or any other employees of South Piedmont other than the Human Resources Office. The Human Resources Office uses this information to maintain accurate confidential records on the composition of each applicant pool. If you require accommodation due to a disability in order to complete the application process, please make your request to the Human Resources Office.

Posting Detail Information

Posting Number JP00648FY17-18 Open Date Close Date Open Until Filled Yes Special Instructions to Applicants