Communications and Events Coordinator - City of Hemet, CA : Job Details

Salary : $91,416.00 - $122,496.00 AnnuallyLocation : Hemet, CAJob Type: Full TimeJob Number: 24/25-044Department: AdministrationOpening Date: 02/18/2025Closing Date: 3/18/2025 5:00 PM Pacific THE CITY**THE CITY OF HEMET IS AN EQUAL OPPORTUNITY EMPLOYER** Are you ready to make a lasting impact in a spirited community? The City of Hemet is looking for an energetic and creative Communications and Events Coordinator to help bring our city's vision to life! This exciting role offers the chance to shape how we connect with residents, create unforgettable events, and drive community engagement. If you're a natural communicator with a passion for organizing, building relationships, and making a difference, this is your chance to join a dynamic team dedicated to shaping Hemet's future. Don't miss out on this incredible opportunity-APPLY today and be a key driver in Hemet's growth and excitement!The City of Hemet is currently accepting applications for a Communications and Events Coordinator. There is currently one (1) vacancy in the City Manager's office.**3% Cost of Living Adjustment (COLA) EFFECTIVE JULY 2025** Summary DescriptionUnder general direction, plans, coordinates, leads, and administers the City's communications and events; performs a wide variety of tasks related to communications and events, including community relations, social media, the City website, special events and media relations; plans and coordinates internal and strategic external communications activities and operations; manages the City website and social media presence; advises City Departments on public relations and communications issues, and serves as communications link to the public and news media; coordinates activities and serves as liaison with City staff, outside agencies, and the general public; and performs other duties as assigned.DISTINGUISHING CHARACTERISTICSThis position is responsible for overseeing the City's communications and events efforts, including branding, marketing, and coordination of internal and external campaigns. Successful performance will include skill in coordinating departmental work/activities with that of other City departments and public agencies. The incumbent works closely with the City Manager in developing City-wide communications programs and events.ESSENTIAL FUNCTIONS Develops, implements, and coordinates a comprehensive strategic communications program for the City that identifies audiences, messages, communication tools and evaluation measures.Synthesizes City-wide vision, mission, strategic goals and key issues into concrete messages for educational, informational and marketing purposes; coordinates communications activities to foster understanding of City-wide vision, strategic priorities, program goals, and services among the public and City employees.Writes content for and organizes the dissemination of positive and accurate information to the public regarding City business by utilizing a variety of communication tools, including news releases, press conferences, public service announcements, newsletters, magazine articles, fact sheets, radio and television commercials, social media ads, video production and digital storytelling, special event presentations, political speeches, and other collateral materials.Creates and selects content for the City website, advertisements, and mailers; manages the City's social media presence.Plans, coordinates, promotes, and implements special events produced by the city and manages outside groups planning events in the city; coordinates with City department leaders to plan and implement special events in accordance with the latest safety techniques to ensure public safety; establishes, negotiates, and maintains relationships with vendors.Creates reliable financial reports, invoices sponsors, and collects sponsorship payments on time; tracks and remains under budget with all costs.Manages contact database of press, vendors, event planners, entertainers/agents, and sponsorsCoordinates with City's Risk Management program to mitigate potential litigation related to special events.Serves as liaison with the media, employees, public and private organizations, community groups and other organizations; may deliver or assist in oral presentations as requested.Responds to complaints and requests for information from outside agencies, the general public and City staff.Performs other duties as assigned. Knowledge, Skills and AbilitiesKNOWLEDGE, SKILLS, AND ABILITIESKnowledge of:Principles and practices of public administration, journalism and public relations, including understanding of requirements of various media; individual and group dynamics including volunteers and community-based organizations; community and multi-cultural structures, issues, and tensions; event planning and management techniques; research techniques, sources, and availability of information, and methods of report presentation; applicable federal, state, and local laws, rules and regulations pertaining to local government operations.Ability to:Analyze a variety of complex problems with emphasis on those related to community relations, political, and social processes, and community needs; communicate clearly and concisely, orally and in writing; analyze complex issues and make recommendations for improvements to policies or management systems; properly interpret and make decisions in accordance with laws, regulations, and policies; handle multiple projects, diverse activities and events simultaneously; represent the City effectively in meetings with governmental agencies, community groups, boards and commissions, and the public and building consensus among participants; maintain effective working relationships with elected officials, executive staff, employees, media and the general public and to operate effectively regardless of circumstances; write creatively and edit reports and publications covering a wide range of subject matter; exercise independent judgment; work effectively with diverse, multi-cultural, religious groups.MINIMUM QUALIFICATIONSEducation: Bachelor's degree from an accredited college in Journalism, Public Relations, Communications, Public Administration, Political Science, Business Administration, or a related field. A Master's degree is highly desirable. Experience: Three (3) years progressively responsible experience in public relations, media relations, marketing, information services, website management, social media, community programs, special events, and administrative analysis. Public sector experience is highly desirable. Supplemental InformationWORKING ENVIRONMENTThe conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. PhysicalMust possess sufficient mobility to work in an office setting; stand or sit for prolonged periods of time; operate office equipment including use of a computer; operate a motor vehicle to visit various City and meeting sites; vision to read printed materials and computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and close to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to twenty-five (25) pounds.EnvironmentStandard office setting with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may travel from site to site, interact with upset customers, interpreting and enforcing departmental policies and procedures.Selection ProcessAll properly completed applications will be reviewed and the most appropriately qualified individuals will be invited to continue in the selection process. The process may include any combination of a written exam, oral board interview, and/or skills assessment to further evaluate job-related qualifications. Candidates who successfully complete the selection process will be placed on an eligibility list which will remain valid for a minimum of six months.Note: Prospective employees will undergo, and must successfully pass, a background reference check (including fingerprinting) and a medical examination. Drug screening may be required.RESUMES WILL NOT BE ACCEPTED IN LIEU OF COMPLETED APPLICATION FORMS BUT MAY BE ATTACHED.CANDIDATES WHO REQUIRE REASONABLE ACCOMMODATION IN THE SELECTION PROCESS SHOULD STATE THEIR NEEDS IN WRITING WHEN SUBMITTING AN APPLICATION PACKAGE.THE PROVISIONS IN THIS BULLETIN DO NOT CONSTITUTE AN EXPRESSED OR IMPLIED CONTRACT. ANY PROVISION CONTAINED IN THIS BULLETIN MAY BE MODIFIED OR REVOKED WITHOUT NOTICE.Management/Confidential PersonnelBenefits Summary(Updated July 2024)The following is a summary of the provided benefits to full-time employees in the Confidential Personnel unit. For further information, please refer to the Confidential Personnel Resolution.Retirement: The City contracts with the California Public Employees Retirement System (CalPERS).

• Classic Members: 2.5% at 55 Formula; 1959 survivor benefit; final compensation based on single highest year; employee contributes 8% (no Social Security deduction).
• PEPRA (New) Members: 2% at 62 Formula; 1959 survivor benefit; final compensation based on a three-year average; employee contributes 50% of total normal cost, currently 8.0% (no Social Security deduction).

Medical Coverage:

• The City contributes 100% of premium for employee only coverage on the City's Kaiser plans.

Plan Year 2024/2025(September 2024- August 2025)Dental & Vision Coverage:

• The City pays 100% of the premium for dental & vision coverage for employees and their dependents.

Life & Long-Term Disability Insurance:

• The City pays 100% of the premium for a term-life insurance policy of $50,000.
• The City pays 100% of the premium for long-term disability insurance.

Deferred Compensation:

• The City contributes 2% of employee's monthly salary.
• The City will match voluntary employee contributions up to $150 per month.
• The City contributes $125 per month toward retiree medical benefits.

Educational Reimbursement:

• The City will provide up to $2,500 per calendar year, subject to terms set forth in the Confidential Personnel Resolution.

Educational Incentive:

• The City will pay $200 per month to employees with eligible Bachelor's Degree exceeding minimum requirement for position.

Leave Accruals:

• Employees earn up to the following amounts of leave:
  • Hourly employees starting at 144 hours, Exempt employees starting at 248 hours annually
  • 8 hours per month Sick Leave
  • 12 paid Holidays & 2 floating holidaysper year

Bilingual Pay:

• The City will provide $100 per month for eligible assignments based on the City's needs for bilingual skill and successful completion of a test.

Work Schedule:

• The City participates in flexible work scheduling based on providing appropriate coverage and adequate service to the public.

Note: The provisions of this summary do not constitute an expressed or implied contract. Any provision contained in this summary may be modified or revoked without notice. The types and levels of employee benefits provided, including City contributions toward benefit costs, are subject to change as a result of periodic contract negotiations between the recognized employee association and the City of Hemet.01 Please be sure to answer the supplemental questions thoroughly and accurately. Applicants are responsible for clearly, completely, and accurately identifying their qualifications. Please do not indicate see resume . The rating of the supplemental questions may determine your application status and/or rank on the eligibility list. I have read and understand the statement above concerning submission of supplemental questionnaire responses.

• Yes
• No

02 What is the highest level of education you have completed?

• High School / GED
• Associate Degree
• Bachelor's Degree
• Master's Degree
• Doctorate/Doctoral Degree

03 Do you possess, or have the ability to obtain, prior to appointment, a Class C valid Driver's License.

• Yes
• No

04 What personal skills and abilities do you have that you feel would qualify you for this position? 05 Describe your customer service experience as it relates to assisting difficult, upset or irrational people, in person or on the phone. 06 Please describe your experience as it relates to this position. Provide specific details, dates, agency name and title of the position held. 07 Give examples of reports you have prepared or independent projects you have worked on. 08 CERTIFICATE OF APPLICANT: I certify that all statements and information provided in this application and any attachments are true, and I understand that any false or misleading statements or omissions of material facts may forfeit right to employment considerations by the City of Hemet.

• Yes
• No

Required Question