Community Recreation Center Assistant Manager - Special Events - City of Aventura FL : Job Details

Salary : $53,000.00 AnnuallyLocation : Community Recreation Center, FLJob Type: Full-TimeJob Number: 00084Department: Community ServicesOpening Date: 10/24/2024Closing Date: 11/9/2024 11:59 PM EasternFLSA: Non-ExemptBargaining Unit: N/AThe City of Excellence is hiring!Official City application required.Candidates receive further communication via email. Check your email, including spam/junk folders, for these notices. DescriptionThe City of Aventura is accepting applications for an open full-time Community Recreation Center Assistant Manager - Special Events.This management-level position is responsible for the planning, supervision, operation, and programming of the Community Recreation Center and neighborhood park operations. This involves managing employees, contractors, community center, neighborhood park operations, programs for all ages, and City special events. Additionally, the role includes seeking and securing sponsorships for events to enhance community engagement and support for our recreational initiatives. Duties & Responsibilities Provides oversight and direction for the daily operations of the Community Recreation Center and neighborhood parks, ensuring compliance with policies, procedures, regulations, and standards of quality and safety. Creates an annual calendar and obtains approval for all planned events and programs, venue selections including approved spending limits with timelines and budgets. Oversees all logistics related to assigned events and programs, including event layout and floor plan, transportation, permits, licenses, and supervision of vendors, contractors, and other departments as it relates to specific events, programs, and activities. Prepares all records, including use agreements (contracts); and vendor forms; composes correspondence, including all information for residents and vendors. Initiates, reviews, and finalizes contracts for event services. Coordinates and arranges appropriate facilities, labor, equipment and material in the set up and break down of event logistics. Obtains financial sponsorship for special events by soliciting vendor and corporate underwriting and in-kind donations. Manages and maintains event budget, prepares and provides reports. Assisting with information and guidance to design and create all marketing materials, press releases, event communications, and invitations within a timeline. Promotes and markets each assigned event to ensure distribution reaches the entire community and beyond, on an individual basis and/or in collaboration with other City departments. Trains and supervises employees including volunteers, contractual employees, and department personnel, as well as other designated employees. Ensures roles and responsibilities are clearly communicated and understood, as well as the accountability for meeting goals and objectives. Identifies and recommends cost control measures under the area of responsibility. Manages facility maintenance and activities. Reports, collects, posts, and deposits revenue from registration fees while maintaining detailed records of revenues and expenditures. Advises the Community Program Manager regarding ongoing operations and various specialty functions at the Community Recreation Center. Creates and maintains working relationships with other departments, citizens, and agencies. Acts as The Community Program Manager in the CPM's absence which includes oversight over all City parks and center operations. Inspects and maintains playground equipment, and makes appropriate recommendations. Pursue a variety of vendor pricing for Capital Improvement Projects. Plans, develops, and coordinates leisure/educational programs for participants ranging from infants to seniors. Responsible for overseeing and managing rentals at the Community Recreation Center. Develop and maintain relationships with corporate sponsors, local businesses, and community organizations to secure funding and resources for events, while creating sponsorship packages that align with departmental goals. Additionally, track agreements to ensure all commitments are fulfilled and documented.Foster strong relationships with community members, organizations, and stakeholders while representing the department at meetings and events to enhance participation and support for recreation programs.Maintain positive customer relationships, ensure the Community Recreation Center facility standards are met, manage event logistics, and coordinate all aspects of rented events. Other related work as required. Qualifications & Requirements A. Graduation from an accredited college or university with a Bachelor's Degree in Parks and Recreation, Leisure Services, Public Administration, or related field, and B. Two years of diversified, management experience and responsibility in the field of leisure services, special events or cultural activities, or C. Any equivalent combination of education and experience.D. Ability to obtain Certified Playground Safety Inspector certification within six (6) months of employment.E. Ability to obtain Certified Pool Operator certification within six (6) months of employment.Necessary Knowledge, Skills, and Abilities: Knowledge of parks and recreation services, special event planning, activities and programming, neighborhood parks, community centers, ground maintenance, and marketing. Knowledge of time management with a focus on achieving immediate results. Knowledge of local corporate and philanthropic community. Solid project management and event planning logistics knowledge. Strong budget knowledge and management skills. Excellent communication and interpersonal skills, and the ability to lead, train and supervise others. Ability to manage and prioritize multiple projects, events, and related resources. Ability to foster a team environment and rally volunteers, peers, and City personnel to assist and commit to the success of related events. Demonstrated ability to exercise good judgment when dealing with City personnel, contractors, vendors, and the general public. Strong computer skills. Ability to analyze and prepare data for reports. Ability to work nights, weekends, and holidays depending on event needs. Contribute to a positive environment that fosters creativity and out-of-the-box thinking. Strong problem-solving skills and the ability to make sound judgment calls. Ability to provide and manage the year-round park and center programming including camps. Supplemental Information SUPERVISION RECEIVEDWorks under the general supervision of the Community Program Manager.The employee exercises considerable independent judgment and is subject to periodic administrative direction and review through meetings and written evaluations. SUPERVISION EXERCISED Exercises supervision over full-time, part-time, and contractual personnel, as assigned.We are an Equal Opportunity Employer.The City of Aventura is an Equal Opportunity Employer.The City of Aventura offers a wide range of employee benefits, which include:Health, Dental, Vision

• City pays the entire cost of employee's health, dental, short-term disability, long term disability and life insurance.
• City pays 50% of employee's dependent health and dental insurance
• City pays 70% of employee's dependent health insurance for Police Officers and 50% for dental insurance.
• Health insurance is an HMO - Open Access Managed Choice POS plan offered through UnitedHealthcare
• Employees choose from a Dental PPO or HMO plan offered through Humana
• Vision plan for employee covering annual vision exam; glasses; lenses; or contacts through UnitedHealthcare

Life Insurance

• City provides life insurance equal to 1 times annual employees salary up to $50,000 through UNUM
• Employee can purchase additional term life insurance coverage at low term rates through UNUM

Retirement Plan

• The City contributes an amount equal to 14% of salary to defined contribution 401(a) Retirement Plan
• Employees begin vesting at 20% after one year and are fully vested after 5 years

Police Officer Pension Plan

• Sworn Personnel are in a Defined Benefit Plan: City Contribution 27.696%; Employee Contribution 10.775%
• Defined Benefit Plan: 22.5 years of credited service, regardless of age; or age 57 with 10 years of credited service; 5 year DROP

Voluntary Retirement Plans

• 457 pre-tax retirement plan
• Roth IRA retirement plan

Disability Insurance

• Long term disability is provided with a minimum of 50% salary coverage up to $5,000/month.
• Short term disability replaces a portion of earnings while unable to work due to non-work related illness or injury.

Life Insurance

• City pays 1 times annual salary up to $50,000 including Accidental Death & Dismemberment policy

Voluntary Life Insurance

• Employee can purchase additional life insurance up to 5 times annual salary as well coverage for dependents.

Flexible Spending & AFLAC

• Employee can enroll in yearly Flexible Spending Accounts pre-tax for medical and dependent care expenses.
• AFLAC plans available for purchase at group rates.

Holidays

• New Year's Eve 1/2 Day
• New Year's Day
• Martin Luther King's Birthday
• President's Day
• Memorial Day
• Juneteenth
• 4th of July
• Labor Day
• Veterans Day
• Thanksgiving
• Day after Thanksgiving
• Christmas Eve 1/2 Day
• Christmas Day

Vacation Leave

• Employees with less than 4 years service receive 80 hours vacation per year
• Employees with 4-10 years service receive 120 hours vacation per year
• Employees with over 10 years service receive 160 hours vacation per year

Personal Leave

• Employees are entitled to 24 hours of personal leave per calendar year

Sick Leave

• Employees accrue 8 hours sick leave per month
• Employees who do not utilize sick leave for a six month period are eligible for an additional 8 hours of vacation
• Employees leaving the City are eligible for up to 100% payout for unused sick leave based on length of service up to a maximum of 800 hours

Bereavement Leave

• The City allows 32 hours leave for in-state funerals and 40 hours for out of state funerals

Job Basis Leave

• Employees not eligible for overtime receive 5 days each year in recognition of extensive number of hours worked in excess of normal working hours

Educational Reimbursement

• The City offers a 75% reimbursement of tuition costs for employees completing a course with a B or better
• Reimbursement is based on the rate of tuition charged in the state university system.

Take Home Vehicles

• Police Majors
• Police Captains
• Detectives
• All Sworn Officers (may be subject to mileage charges based on place of residence)
• 911 Manager
• Crime Scene

Salary Incentives

• Based on unit assignments like FTO, Detectives, K-9, SWAT, Traffic, SRO, Marine Patrol
• Shift Differentials

Referral IncentiveThe City continues to recruit the best candidates for its open positions and we believe that the best sourcfes for candidates are identified through our current employees.

• $1,000 incentive for full-time hires
• $400 incentive for part-time hires

Police Officer & Police Communications Officer/Public Safety Dispatcher Recruitment Incentives

• Up to $2,000 for recruit reimbursement for recently graduated candidates from a Florida Certified Law Enforcement Academy.
• Up to $1,000 for an Out-of-State Law Enforcement candidate completing Equivalency of Training (EOT) to become a Certified Law Enforcement Officer in the State of Florida.
• A $2,000 incentive will be paid to a PCO who successfully completes the Phase I, Call Taker training.
• $2,000 for relocation allotment for any newly hired Police Officer who resides outside of either Miami-Dade or Broward County and relocates to either Miami-Dade or Broward County within six (6) months of hire.

01 Describe your experience in the field of special events, leisure services or cultural activities. 02 Describe your experience in seeking and securing sponsorships for events. Required Question