Conference and Travel Coordinator - International Education Evaluations : Job Details

Job Title: Conference & Travel Coordinator

Location: On-site

Compensation: $50,000-$65,000

Benefits Include: Health Insurance, PTO, 401k + Matching, Hybrid work opportunities (after 90 days)

About the Company:

At International Education Evaluations (IEE), we specialize in evaluating international academic credentials, ensuring that students and professionals from all corners of the globe have their education recognized accurately. Our services help institutions, employers, and licensing bodies make informed decisions, and creating pathways for international talent to thrive.

As a trusted leader in the field for over 40 years, IEE has partnered with thousands of organizations to assess and verify international qualifications. By joining our team, you will be part of a mission-driven business that empowers global talent while delivering expertise and growth opportunities to its team members. Join IEE, where your work ensures that education is valued worldwide, and opportunities are limitless.

We are seeking an experienced Conference and Travel Coordinator to join our team. The successful candidate will be responsible for managing conference registrations and ensuring all travel and conference materials are properly prepared, organized and shipped, as necessary. You will also be tasked with organizing on-site events and may from time to time be tasked with other projects designated by the executive team.

Key Responsibilities

Conferences & Memberships

• Manages conference registration for all conference attendees
• Ensures all attendees hotel rooms are booked and confirmed
• Gathers pertinent information and attendee list(s) for conferences being attended
• Ensures all industry related memberships are up-to date and current for organizational staff
• Works alongside Marketing and Sales to order booth supplies and/or scheduling shipment of supplies to conferences
• Ensures schedules are maintained , organized and distributed to conference attendees

Travel Arrangements

• Researches and compares available travel and hotel accommodations to identify the best available option for each travel need.
• Arrange travel within approved travel reasons and budget limits, makes all arrangements and reservations as requested.
• Prepares travel itineraries and distributes travel arrangements and schedules to appropriate team members
• Obtains approval from leadership for travel requests and expenses that exceed established limits.
• Advises travelers of and assists with any need for specialized travel documents such as visas or passports.
• Performs other related duties as assigned.

Other

• Schedules executive meetings on or off-site
• Ensures office supplies are ordered routinely
• Organizes team communications for off and on-site company events
• Orders apparel for executives and sales team
• Coordinates holiday gifts
• Plans year-end client gifts

Skill Requirements

• High School or college diploma
• Strong background with 2-3 years of experience in conference coordinating and/or event planning.
• Highly resourceful and with the ability to work independently
• Proven ability to achieve performance goals and meet deadlines in a fast-paced environment
• Strong working knowledge of the travel industry.
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice
• Excellent organizational skills and attention to detail.
• Critical thinking by anticipating challenges and offering reasonable solutions
• Adept in communication styles across diverse audiences