Conference Services Graduate Assistant (2 Positions) - Filled - Fall 2024 - Manhattanville College : Job Details

This position functions under the general guidance and direction of Conference Services and will be responsible for assisting with executing the logistics and setups of events.

Position Responsibilities:

* Assist with the planning and coordination of events and assignments

* Work with departments as well as vendors to ensure a successful event by providing full service logistical planning for events of all size and scope.

* Responsible for event operations, logistics, production, and execution of events.

* Oversee emails to [email protected] and field questions.

* Coordinate event timelines and schedules

* Oversee event activities including event setup and breakdown.

* Coordinate audiovisual set up.

* Troubleshoot operational issues on behalf of the department as it relates to events.

* Develop, maintain, and continually strive to strengthen relationships with administrators, faculty, and vendors as it pertains to internal events.

* Assist with Coordinating outside rentals for personal events on campus.

* Serve as Event Manager when necessary.

* Works with departments to make various and multiple room and setup changes to scheduled events.

* Answers phones and fields questions regarding events and events calendar.

* Performs administrative and office support activities. Duties may include but not limited to, billing, upkeep Project Tracking, project file maintenance, archiving and receiving and directing visitors and filing.

* Assists with maintaining the Events calendar

* Performs other related duties as assigned.

Required:

* Enrolled in a graduate program at Manhattanville

* Proven ability to plan, initiate, and manage challenging logistical situations.

* Must be able to work independently, taking initiative and be able to ascertain priorities in a dynamic environment of regular interruptions, multiple projects, and deadlines.

* A commitment to quality, client-oriented service

* Must be friendly and personable.

* Working knowledge of computers.

* Strong organizational and prioritization skills.

* The ability to handle unexpected crisis or deadlines.

* Tact and discretion in maintaining confidentiality in dealings with campus administrators.

* Ability to communicate effectively verbally and in writing.

* Ability to be a proactive thinker and work independently as well as in a team.

* Skillful in dealing with the public, vendors, and friends of the university.

* A mature, positive attitude; a team player.

* Must be able to lift 50 or more

Compensation:

* This position will cover 6 credits per term (Fall, Spring, Summer)