Confidential Executive Officer (HEO) - Office of the President - City University of New York : Job Details

Confidential Executive Officer (HEO) - Office of the President

POSITION DETAILS

This position will support the President in his effort to help lead the college through a critical time of change as we pursue external resources to meet students' needs, elevate the profile of the College, and carry out the College and University's strategic priorities. As crucial support on the college's senior leadership team, the Confidential Executive Officer works collaboratively to champion the academic mission of the college and build community across the enterprise. The Executive Officer also provides high-level support to the President in their role as the principal administrative officer in the President's Office.

The successful candidate will have a deep understanding of the landscape of public higher education. They are entrepreneurial, innovative, and passionate about the role an executive officer plays in the success of the college's leader. They collaborate effectively, have a strong record of working across successful teams, and actively foster an atmosphere in which diversity, equity, inclusion, and belonging thrive.

This is an excluded position.

Duties and responsibilities include but are not limited to:

* Serve as the confidential executive officer to the President of the College, essentially as the right hand.

* Prioritize, supervise, and coordinate the operations of the President's Office, ensuring a highly professional and operationally efficient office environment.

* Manage the Board relationship, coordinate materials for board meetings, communicate with board members regarding all activities. Work in concert with the Senior Vice President for the Office of Institutional Advancement, Communications & External Relations.

* Prepare timely and accurate internal and external communications, correspondence, and reports.

* Develop responses to internal and external inquiries; make appropriate referrals and ensure timely follow up.

* Serve as the ambassador for the President for all constituents, including CUNY leadership, donors, faculty, board members, and administration.

* Ensure the President is prepared for all meetings and activities related to his functions, managing communications between the President and internal and external constituents, to ensure efficiency and clarity.

* Work with the President on varied initiatives as it relates to the strategic initiatives and priority stakeholders.

* Collaborate with the President's Office staff in Campus or University-wide activities, including committee, special initiatives and implementation of new processes or technology.

* Manage the President's calendar, scheduling and preparation for meetings with stakeholders. Prepare and/or coordinate all briefing materials prior to meetings.

* Collaborate with Advancement to compile the board books and take and distribute the minutes of all meetings. Prepare talking points and PowerPoint presentations as needed.

* Manage student workers, as needed.

* Work with the President to provide exemplary leadership to the President's Office team, ensuring that the unit has the necessary personnel and administrative resources to successfully execute the mission of the office;

* Serve as liaison to CUNY Central Office on matters related to the President's office, public affairs, and executive communications;

* Perform other related duties as assigned by the President.

QUALIFICATIONS

Bachelor's degree and eight years' related experience required.

A preferred candidate should have these additional qualifications:

* Excellent interpersonal skills and success at building productive relationships with internal and external stakeholders.

* Strong written and oral communication skills with the ability to transmit professional information clearly and accurately and the appropriate level of attention to detail.

* Ability to multi-task, anticipate needs and handle shifting priorities. Strong organizational skills.

* Commitment to the highest standards of professionalism; a team player.

* Ability to keep a high level of discretion and keep confidential matters private.

* Project management experience.

* Demonstrated experience providing support to high level leadership.

* Ability to work occasional evenings and weekends.

CUNY TITLE OVERVIEW

As a senior staff member serving as a confidential assistant in a Campus or University Executive's office, leads unit initiatives, participates in planning and setting priorities, and drives strategic initiatives to ensure their success.

* Participates in planning and in setting policies with responsibility for preparing aspects of strategic and operational plans

* Participates in developing and executing performance management systems to evaluate progress

* Works with other Campus and University units to oversee complex, high-priority projects, with responsibility for outcomes

* Represents the Executive in Campus or University-wide activities and may act in his/her place as needed

* Independently carries out major responsibilities under the Executive's purview, such as monitoring and evaluating unit activities, financial planning and review, serving as chair of key committees, and communications with senior Campus or University management

* May serve as Chief of Staff of a large Executive Office

* Performs related duties as assigned.

This position is excluded from union representation.

CUNY TITLE

Higher Education Officer

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary Range $124,656 - $141,858. Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting externally, please apply as follows:

* Go to

* Search for Job Opening ID number: 29046

* Click on the Apply Now button and follow the instructions.

Applications including the following must be uploaded as a single PDF to the CUNYfirst job application website:

1. Cover Letter

2. Curriculum Vitae/Resume

CLOSING DATE

November 9, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

29046

Location

City College of New York