Construction Administrator - Lancesoft : Job Details

Title: Construction Project Administrator III

Location: Walkersville, MD – 21793

Duration: 6 Months

Schedule – M-F 8-5 hours

Full time ONSITE

Description:

*Ideal candidate will have strong document control/file management and construction experience

• Education - Associate's Degree Required
• Bachelor's Degree in Business Administration, Project Management, Construction Management, or a related field (preferred)

• The Project Administrator will oversee and direct project administration activities from construction kick-off to completion, ensuring seamless communication and coordination between Client, the General Contractor, and the Engineer of Record.
• This role is critical to ensuring seamless document control, file management, and project coordination. The ideal candidate will have a strong background in construction or subcontract management, extensive experience with Microsoft Office applications, and exceptional organizational and communication skills.

Primary Responsibilities:

1. Document Control and File Management (Highest Priority)

• Maintain the project document control system using Microsoft Teams and SharePoint.

• Organize and manage electronic (and physical, if necessary) files to ensure proper filing, accessibility, and storage of project documents.

• Perform regular quality checks to verify documentation is current and accurately filed.

• Coordinate with team members to ensure consistent and effective document placement and access.

2. Project Coordination and Management

• Receive, review, and process RFIs, submittals, quotes, change orders, and project-specific plans and more. Route documents to appropriate project team members as needed.

• Track and log submissions from the General Contractor, ensuring timely responses by maintaining detailed logs.

• Upload final documents to SharePoint and manage tracking tools for project deliverables.

• Support equipment delivery logging by reconciling Bills of Lading with approved quotes and identifying delivery discrepancies.

• Provide cross-functional coordination with General Contractors, Engineers of Record, Construction Managers, and other team

members.

3. Proficiency with Microsoft Office Tools

• Demonstrate advanced knowledge of Microsoft Excel, Microsoft Planner, Microsoft Word, OneNote, and Outlook to manage project tasks and documentation.

• Leverage Microsoft SharePoint for file management and ensure team members can navigate and utilize its tools effectively.

4. Meetings and Action Items

• Organize, schedule, and coordinate project meetings, ensuring all necessary stakeholders are invited.

• Record detailed meeting minutes and track action items in Microsoft Planner.

• Ensure action items are assigned and updated appropriately and distribute meeting updates to stakeholders.

• Maintain a Meeting Register, logging contractor and vendor meeting minutes in SharePoint.