Construction Project Coordinator 3 (Two Positions) - State of Washington : Job Details

About WSDOTWashington State Department of Transportation (WSDOT) is a multimodal organization with a global reputation for excellence! Our dedicated workforce is responsible to plan, design, build, and operate an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 18,000 lane miles of state highway and 4,100 bridges, WSDOT manages the world's longest floating bridge, executes an award-winning Active Transportation Plan, holds a record for the world's widest tunneling project, and operates the largest ferry system in the nation!The OpportunityWSDOT's Aviation Division is currently seeking to fill two Construction Project Coordinator 3 vacancies. One will serve as the Aviation Grants Coordinator and the other will serve as the State Airports Coordinator. The Aviation Grants Coordinator will be responsible for enhancing the functional capabilities of Washington's aviation system by managing the Washington State airports grant programs and partnering with the division's other aviation system coordinators. In addition, this position will be responsible for the coordination, planning, development, construction, and inspection of airport grant projects, evaluating and providing recommendations to consultants and others to ensure project designs and specification delivery are on-time and on-budget. The State Airports Coordinator will manage 15 state-operated airports to ensure a safe and clean operating environment and a small number of auxiliary aviation facilities. State Airports Coordinator will limit risk by implementing a proactive maintenance and capital project management system that is environmentally and fiscally responsible and by negotiating and managing use and lease agreements for the benefit of the facility. This position will also provide daily information to customers, plan and coordinate cost efficient infrastructure investments through implementation of the stated purposes of the state aviation policies.What to ExpectAmong the varied range of responsibilities held within this role, the Aviation Grants Coordinator will:* Manage all documents and data, ensuring proper GMP, contract requirements, records retention and all other pertinent policies and laws are followed.* Send notifications for grant applications; review the application for completeness and accuracy; evaluate and prioritize grant application to provide funding recommendations for the Aviation's Deputy Director's concurrence.* Maintain overall program budget, review grant reimbursement requests for accuracy and consistency with grants and recommend payment of reimbursement requests.* Apply for and manage federal grant funds, ensuring all Federal Aviation Administration reporting requirements are completed timely.* Coordinate the federal disadvantaged business enterprise (DBE) Program requirements and coordinate with contracting services for consultant solicitation, selection, fee negotiation, and contract award.* Develop, negotiate, and manage consultant agreements and supplements.* Be responsible for ensuring project consultants perform work according to the scope of the agreements and prepare performance evaluations on conclusion of all consultant agreements.Among the varied range of responsibilities held within this role, the State Airports Coordinator will:* Plan, coordinate, and schedule maintenance activities.* Facilitate and analyze contract development with outside entities to complete maintenance activities such as mowing and weed control.* Purchase tools, equipment and supplies as needed to complete maintenance and repair activities.* Manage the Adopt-an-Airport program, ensuring safety is a priority.* Ensure environmental and FAA compliance requirements are followed and complete appropriate documents and reports.* Draft, coordinate advertisements, selection and awards of contracts/agreements,* Evaluate contract disputes or potential disputes and provide guidance to Aviation staff and others as directed, for documentation, analyzing damages, establishing causation and recommending corrective action.* Perform spot and routine maintenance.QualificationsTo be considered for this opportunity, at least one of the following are required:* A bachelor's degree involving major study in aviation management, transportation, urban, regional or land use planning, engineering, public or business administration, economics or natural or physical sciences, or a related degree AND four (4) years of professional aviation experience involving analysis and evaluation of transportation issues, infrastructure, operations, or aerospace (two (2) additional years of education in an aviation/aerospace/airport field from a nationally accredited institution will substitute for one (1) year of the required aviation experience).OR* Two (2) years as an Aviation Transportation Planning Specialist 3 or equivalent classification in city or county agencies.In addition to one of the above, the following are also required:* Proficiency with Microsoft Office programs including Outlook, PowerPoint, Excel, Word, Teams, and Adobe Acrobat.* Ability to work in the field in inclement weather.* Ability to travel as needed.* Effective communication skills both in writing and verbally.It is preferred that qualified candidates also have:* A master's degree in aviation management, business, operations, leadership, engineering, planning or public administration or a closely related field.* Ten (10) years of experience in aviation management or planning, aviation operations, aerospace manufacturing, aviation transportation, or airport land use or operations.* Accredited Airport Executive (AAE) or Certified Member (CM) accreditation or appropriate Airport Certified Employee (ACE) certification through the American Association of Airport Executives.* Experience working directly with airport sponsors/operators.* Experience working with aviation industry partners and associations.* Experience working with federal, state, and local agencies.* Proficient with project management software.* Knowledge of Geographic Information Systems, database systems, and Microsoft suite products.* To review the full Position Description, please follow the directions in the Contact Us section of this posting.Important Notes* This recruitment will be used to fill two (2) permanent positions and may also be used to fill additional positions per business needs.* These positions require frequent travel using a state vehicle, aircraft, boat, etc. and may include occasional overnight stays. Travel from 1-2 days per month in off-peak periods up to two weeks per month during peak periods may also be required.* In addition to base salary, employees may be entitled to other forms of compensation depending on the type, duties, or location of the position. For union-represented positions, more information on other forms of compensation can be found in the applicable Collective Bargaining Agreements. Information on other compensation types for non-represented positions can be found in Chapter 357-28 of the Washington Administrative Code.* These positions offer flexible/hybrid remote work options.* WSDOT does not use the E-Verify system, therefore we are not eligible to extend STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov.Why WSDOT* Work-Life Balance - We are committed to ensure that our staff experience the reward of public service, while also sustaining a routine that suits each individuals' lifestyle. As such, there are a number of flexible schedule options available, including occasional telework for eligible positions.* Paid Leave - In addition to 12 paid holidays, full-time employees may earn up to 25 paid vacation days per year!* Tuition Assistance - Permanent employees have several options for assistance with education expenses, including tuition reimbursement programs, government discounts at participating colleges throughout the state, and eligibility for federal student loan forgiveness.* Plan For Your Future - WSDOT offers a comprehensive benefits package that includes a variety of healthcare options. Employees also have their choice of state retirement programs, and much more. Go to State Benefits for more information.Check out this video to learn more: Why WSDOT?How to ApplyApplications for this recruitment will be accepted electronically. Your relevant experience may be evaluated to determine salary. Therefore, it is very important that the Work Experience portion of the application be completed in as much detail as possible.In order to be considered for this opportunity, please include the following with your online application:* An attached Resume outlining (in reverse chronological order) your experience to date.* An attached Cover Letter that further explains your qualifications and indicates why you believe you are a viable candidate for this role.* Contact details for a minimum of three (3) individuals who can attest to your work performance, technical skills, and job-related competencies. NOTE: This information may be entered in the References section of the online application; does not require an additional attachment.Please click the APPLY button to proceed. Note that you will be prompted to either sign in or create an account. This step is required in order to submit an application to this opportunity.WSDOT is an equal opportunity employer. We value the importance of creating an environment in which all employees can feel respected, included, and empowered to bring unique ideas to the agency. Our diversity and inclusion efforts include embracing different cultures, backgrounds and viewpoints while fostering growth and advancement in the workplace. All persons, regardless of race, ethnicity, age, veteran status, sexual orientation, and/or gender identity, are encouraged to apply. Persons with disabilities needing assistance in the application process, or those needing this job announcement in an alternative format may contact the listed Recruiter via email.Contact UsFor inquiries about this posting, you may contact the assigned Recruiter, at [email protected]. Please be sure to reference 25DOT-HQ-00385m in the subject line.