Construction Project Coordinator - HE2PD : Job Details

***NO RECRUITERS***

About Us

We are a professional, agile, and growing Owner's Representative firm located in western Long Island, specializing in Commercial Construction and Renovation. Our team thrives in a collaborative and fast-paced environment, offering exciting growth opportunities and a modern office setting.

Job Summary

We are seeking a highly organized and efficient Construction Project Coordinator to support our Cost Management and Project Management teams. This role involves managing project documentation, facilitating communication among stakeholders, and ensuring smooth project execution. The ideal candidate will be detail-oriented, proactive, and eager to contribute to our team's success.

Responsibilities

Key duties include, but are not limited to:

• Organize files, maintain project directories, and prepare materials for meetings.
• Process, track, and distribute RFIs, submittals, change orders, and related requests.
• Maintain and update project schedules, calendars, and progress reports.
• Liaise with internal teams, subcontractors, vendors, clients, and design professionals.
• Assist with the preparation of AIA contracts, Purchase Orders, and monthly bank requisitions.
• Manage and distribute construction drawings, specifications, and addenda.
• Document, update, and distribute meeting agendas, minutes, and follow-ups.
• Provide administrative support, including proofreading documents and answering calls.
• Track and manage project-related insurance logs, daily reports, and compliance documents.
• Support performance tracking, ranking reports, and data collection to inform decision-making.

Qualifications and Skills

We're looking for someone with:

• Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with Procore is a plus.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication abilities.
• Ability to manage multiple projects and prioritize tasks in a fast-paced setting.
• Familiarity with construction documentation, including AIA contracts, drawings, and RFIs.
• A proactive, flexible, and team-oriented mindset.
• Genuine interest in construction and property development.
• 1+ year of experience in an administrative or project coordination role (preferred).

Work Environment and Schedule

• Location: Rockville Centre, NY – Candidates must reliably commute or plan to relocate before starting.
• Schedule: Monday to Friday (8am to 5pm)
• Job Types: Full-time Compensation and Benefits
• Pay Range: $40,000 - $50,000 annually (Full-time).
• Benefits:
• Dental, Health, and Vision insurance
• Paid time off
• Flexible schedule
• Bonus pay opportunities

Equal Opportunity Employment

• We are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other legally protected characteristic.