Contract Administration Mgr II - Texas Health and Human Services Commission : Job Details
Contract Administration Mgr II
Texas Health and Human Services CommissionJob Location : Austin,TX, USA
Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more. Explore more details on the Benefits of Working at HHS webpage. Functional Title: Contract Administration Mgr II Job Title: Contract Administration Mgr II Agency: Health & Human Services Comm Department: Purchasing - Consolidated 2 Posting Number: 3381 Closing Date: 08/25/2025 Posting Audience: Internal and External Occupational Category: Business and Financial Operations Salary Group: TEXAS-B-28 Salary Range: $7,716.66 - $9,723.97 Shift: Day Additional Shift: Days (First) Telework: Travel: Up to 10% Regular/Temporary: Regular Full Time/Part Time: Full time FLSA Exempt/Non-Exempt: Exempt Facility Location: Job Location City: AUSTIN Job Location Address: 1100 W 49TH ST (DHSB) Other Locations: MOS Codes: 3006,3044,8640,310X,36A,36B,51C,60C0,62S0,63G0,63S0,64PX,651X,6C0X1,751X,FIN10,LS,LSS,SEI16,SK,F&S Brief Job Description: This position is part of the Procurement and Contracting Services (PCS) Contract Management Support (CMS) team, which provides critical support and oversight to HHSC and DSHS staff, leaders, and business units with contract management and related responsibilities. The CMS team strengthens contract management practices by developing policies, procedures, tools, and templates, monitoring key success indicators, and supporting essential contract activities. Dedicated to delivering high-quality support, the CMS team works to improve outcomes that serve Texans. We are seeking a skilled and driven professional to join this mission. Under the direction of the PCS Contract Management Support Director, this position performs highly advanced (senior-level) contract management and oversight work aimed at promoting compliant, efficient, and effective contract practices. The role will lead and assist in the execution of projects to develop and revise system-wide policies and procedures for contract management and monitoring, the creation of templates and tools, and the provision of guidance to contracting divisions and areas throughout HHSC and DSHS. The position also involves collaborating with stakeholders, from front-line contracting staff to division leaders, to help improve contract practices, coordinate agency-wide initiatives, and works with the System of Contract Operation and Reporting (SCOR) team in implementing contract monitoring and management initiatives. Essential Job Functions (EJFs): Leads contract management projects and initiatives aimed at strengthening contract management practices system-wide by developing policies and procedures, creating tools and templates, monitoring and analyzing key success indicators for contract management, and working to support contract management areas. (20%) Participates in the analysis of contract management issues and the preparation of reports of findings and recommendations. (15%) Creates, manages, and updates templates, forms, and operating procedures, desk aids, and other documentation related to contract management and monitoring. (10%) Provides expertise, assistance, and support for contract managers on questions related to contract management and monitoring processes, tools, and requirements. (10%) Researches and documents best practices based on the work of experienced contract managers to create an online knowledge bank and 'Frequently Asked Questions' for employees to access helpful information and obtain guidance. (5%) Serves as a liaison between various support programs regarding contract management and monitoring to assist with troubleshooting, escalation of contract issues and adverse actions. (10%) Provides consultation to program areas with implementing recommendations from audit findings related to contract management and monitoring practices. (5%) Coordinates relevant statutory/legislative/agency changes and disseminates information to all areas in a timely manner. (5%) Participate in HHS System procurement and contracting workgroups and steering committees, as assigned. (5%) Works with a team of procurement and contracting professionals to initiate, manage, and perform contract management and monitoring activities to determine if solicitations, templates, terms and conditions, and affirmations comply with agency policies and applicable state and federal laws and regulations. (5%) Assists with other issues raised by the PCS Director of Contract Management Services. (5%) Performs related work as assigned including participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. (5%) Knowledge, Skills and Abilities (KSAs): Knowledge of:
- Knowledge of State procurement and contract laws including the State of Texas Procurement and Contract Guide.
- Knowledge of HHSC programs.
- Skill in developing procedures, templates and processes.
- Skill in preparing reports, manuals, and technical information.
- Skill in composing clear and concise reports and/or correspondences.
- Skill in leading and participating in major projects.
- Ability to report to assigned work location.
- Ability to interpret statutes, state, and federal rules and regulations.
- Ability to analyze information and data.
- Ability to develop solutions to problems.
- Ability to communicate effectively, both orally and in writing.
- Ability to report to the PCS Office or other assigned work location as directed by agency leadership.